MINUTES OF THE HENLLAN COMMUNITY COUNCIL ANNUAL GENERAL MEETING HELD ON TUESDAY 4TH MAY 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.
1: PRESENT: Councillors Amanda Lawson (Meeting Chairman), Gwyn Roberts, Geraint Williams, Jackie Jones, Merfyn Roberts, Dewi Jones, Martin Pritchard, John Bellis, Clwyd Spencer and the Clerk.
2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillor Nicky Bassett- Powell and Denbighshire County Councillor Geraint Lloyd-Williams.
3. DECLARATIONS OF INTEREST: Councillor Dewi Jones on agenda item 9.
4. ELECTION OF CHAIR OF COUNCIL FOR THE 2021/2022 TERM OF OFFICE.
Members elected Councillor Nicky Bassett-Powell as Chairman of the Council for the 2021/22 term of office.
5. ELECTION OF VICE-CHAIR OF COUNCIL FOR THE 2021/2022 TERM OF OFFICE.
Members elected Councillor Jackie Jones as Vice-Chairman of the Council for the 2021/22 term of office.
6. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th April 2021 minutes as a true record.
7. MATTERS ARISING FROM THE MINUTES.
A. the Clerk reported that the highway narrowing sign on the Garn Road in Henllan (Llannefydd side) is obstructed by the highway hedge on the right hand side of the highway and will inform the relevant Denbighshire County Council Officer to rectify the problem.
B. PCSO Francis Long reported on the speeding issues on the Garn Road in Henllan:-
“I have monitored the traffic on two separate occasions using an Ultralyte speed gun.
On both occasions there was nothing regarding the speed of vehicles which caused me concerns at the times the speed checks were carried out.
I will continue to monitor and update you as and when further checks are carried out.”
C. Denbighshire County Council will inspect the damaged boundary wooden fencing on the Maes Sadwrn estate and will action any necessary works.
D. Councillor Martin Pritchard reported he has received a quote for £150 to clean the lead at the “War Memorial” in Henllan and still awaits a quotation to clean the stonework.
E. Mrs Joan Dunseath, Church Warden of St.Sadwrn’s Church in Henllan, thanked Council for the £1,000 grant aid towards the upkeep of the Henllan Churchyard.
8. HENLLAN OUTDOOR GYM UPDATE.
The Clerk still awaits a detailed reply from Denbighshire County Council if they would support and facilitate an outdoor gym in the village and will remind the relevant Officer for a detailed reply as soon as possible.
9. TOP PARK HARD CORE ISSUES UPDATE.
Following no reply from Rebecca Williams of Denbighshire Council since the previous Council meeting the Members resolved for the Clerk to send a reminder and request a reply.
10. HENLLAN PUBLIC CONVENIENCES GENT’S DOOR REPAIRS.
Following the report from Councillor Nicky Bassett-Powell via email on the condition of the Gentleman’s Door at the Public Conveniences in Henllan, Members resolved to replace the door and as seek a quotation from Mr Philip Neale for the required works.
11. FINANCE UPDATE.
A. Bank balances £29,127.98.
B. First 2021/22 Precept receipt £5,348.00.
C. Members authorised the following payments:-
1. Annual insurance premium payment to BHIB Ltd of £362.16.
2. Major Owen for the service costs of the Community Mower £73.14.
12. CORRESPONDENCE.
A. Email from a former resident of Henllan (born and bred) seeking the Community Council’s support to SARTH to be rehoused in Henllan. Members resolved for the Clerk to confirm with SARTH the applicant was born and raised in Henllan.
B. Email from Henllan resident that Denbighshire County Council have delayed the grass cutting for the 2021 season and asked for the Community Council’s support to ask Denbighshire County Council to reinstate the grass cutting without delay for health and safety reasons.
C. Mrs Julie Roberts seeks the Council’s permission to maintain and purchase the necessary flowers for the 2021 season. Members resolved for the Clerk to seek a quotation from Mrs Roberts for the works proposed.
D. Councillor Nicky Bassett-Powell, for information purposes, emailed Members with the BBC article on the “Toxic Waste Sites” in Wales which includes the former “Tip Site” in Henllan.
E. Artisan-Memorials, for information purposes, provided the drawing for the proposed memorial for the late Edith Adey Jones.
13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A. County Councillor Geraint Lloyd-Williams had no updated report to provide the Council.
B. Members noted, yet again, of the absence of Denbighshire County Councillor Glenn Swingler without an apology and has not attended any Henllan Community Council meetings for several years which is not acceptable.
14. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Due to the commencement of the 2021 growing season, Members resolved to renew the remainder of the “Flower Beds Planters” when the growing season has finished.
B. Members noted the recent deaths of both the late David Thomas Jones and Gerallt Davies from Henllan who provided valued voluntary work for the community of Henllan.
15. NEXT COUNCIL MEETING – TUESDAY 1ST JUNE 2021 AT 7.30 P.M.
16. THE CHAIRMAN CLOSED THE MEETING AT 8.30 P.M.
COFNODION CYFARFOD BLYNYDDOL CYNGOR CYMUNED HENLLAN NOS FAWRTH 4YDD MAI 2021 AM 7.30 TRWY GYFRWNG ZOOM.
1: PRESENNOL:- Y Cynghorwyr Amanda Lawson (Cadeirydd y Cyfarfod), Gwyn Roberts, Geraint Williams, Jackie Jones, Merfyn Roberts, Dewi Jones, Martin Pritchard, John Bellis, Clwyd Spencer a’r Clerc.
2. YMDDIHEURIADAU:- Y Cynghorydd Nicky Bassett-Powell a Chynghorydd Sir Ddinbych Geraint Lloyd-Williams.
3. DATGANIADAU DIDDORDEB:- Y Cynghorydd Dewi Jones (Eitem 9).
4. ETHOL CADEIRYDD Y CYNGOR AM Y FLWYDDYN 2021/22.
Etholwyd y Cynghorydd Nicky Bassett-Powell.
5. ETHOL IS-GADEIRYDD Y CYNGOR AM Y FLWYDDYN 2021/22.
Etholwyd y Cynghorydd Jackie Jones.
6. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.
Cadarnhawyd cofnodion 6ed Ebrill 2021.
7. MATERION YN CODI O’R COFNODION.
A. Dywedodd y Clerc fod yr arwydd “Ffordd yn Culhau” ar Ffordd y Garn yn Henllan (ochr Llannefydd) wedi mynd o’r golwg y tu ôl i’r gwrych ar ochr dde’r ffordd. Bydd y clerc yn hysbysu Swyddog perthnasol Cyngor Sir Ddinbych.
B. Derbyniwyd adroddiad gan yr Heddwas Cymunedol Francis Long ar fater goryrru ar hyd Ffordd-y-Garn, Henllan. Roedd yr Heddwas wedi defnyddio mesurydd cyflymdra ar ddau achlysur gwahanol a heb ddarganfod unrhyw achos pryder iddo. Bydd yn cadw golwg ar y sefyllfa ac yn hysbysu’r Cyngor.
C. Bydd Cyngor Sir Ddinbych yn archwilio’r ffens bren ar stad Maes Sadwrn ac yn trwsio unrhyw ddifrod.
D. Dywedodd y Cynghorydd Martin Pritchard ei fod wedi derbyn pris o £150 i lanhau plwm Cofeb Henllan, ond heb gael pris to am lanhau’r garreg.
E. Diolchodd Mrs Joan Dunseath, Warden Eglwys Sant Sadwrn, Henllan i’r Cyngor am y grant o £1,000 tuag at gynnal Mynwent Henllan.
8. CAMPFA AWYR AGORED I HENLLAN.
Y Clerc heb dderbyn ateb manwl i’w gais am gefnogaeth Cyngor Sir Ddinbych i’r fenter. Bydd y Clerc yn atgoffa’r Swyddog perthnasol.
9. RWBEL Y PARC UCHAF.
Y Clerc hen dderbyn ateb gan Rebecca Williams, Cyngor Sir Ddinbych. Gofynnwyd i’r Clerc ei hatgoffa bod disgwyl ymateb.
10. TRWSIO DRWS TOILED CYHOEDDUS Y DYNION.
Yn dilyn adroddiad gan y Cynghorydd Nicky Bassett-Powell ar gyflwr y drws, penderfynwyd ai adnewyddu. Gofynnir am bris gan Mr Philip Neale.
11. CYLLID.
A. Yn y banc £29,127.98.
B. Derbyniwyd cyfran gyntaf precept 2021/22, sef £5,348.00.
C. Awdurdodwyd dau daliad:-
1. Premiwm blynyddol yswiriant BHIB Ltd. – £362.16.
2. Major Owen – gwaith ar y Torrwr Glaswellt Cymunedol – £73.14.
12. GOHEBIAETH.
A. Derbyniwyd e-bost gan un a fu’n byw yn Henllan yn gofyn i’r Cyngor Cymuned gefnogi cais i SARTH i’r person gael cartref yn Henllan. Penderfynwyd gofyn i’r Clerc gadarnhau bod y person wedi’i eni a’i fagu yn Henllan.
B. Derbyniwyd e-bost gan un sy’n byw yn Henllan yn nodi bod Cyngor Sir Ddinbych wedi oedi cyn torri’r glaswellt yn 2021. Roedd y llythyrwr yn gofyn am gefnogaeth y Cyngor Cymuned i ofyn i’r Cyngor Sir fynd ati’n ddiymdroi i dorri’r glaswellt a hynny am resymau iechyd a diogelwch.
C. Gofynna Mts Julie Roberts am ganiatâd y Cyngor i ofalu am a phrynu’r blodau sydd yn angenrheidiol ar gyfer tymor 2021. Penderfynwyd bod y Clerc yn holi Mrs Roberts am amcan o gost hyn.
D. Er gwybodaeth i’r Cynghorwyr roedd y Cynghorydd Nicky Bassett-Powell wedi anfon e-bost at yr aelodau gydag erthygl gan y BBC ar “Toxic Waste Sites” yng Nghymru sy’n cyfeirio at hen domen sbwriel Henllan.
E. Derbyniwyd, er wybodaeth, gan Artisan Memorials, darlun o’r gofeb arfaethedig i’r ddiweddar Edith Adey Jones.
13. MATERION CYNGOR SIR DDINBYCH.
A. Nid oedd adroddiad gan y Cynghorydd Sir Geraint Lloyd Williams.
B. Nodwyd, unwaith yn rhagor, absenoldeb y Cynghorydd Sir Glenn Swingler a hynny heb ymddiheuriad. Teimlwyd nad oedd y ffaith ei fod heb fynychu cyfarfod o Gyngor Cymuned Henllan ers rhai blynyddoedd yn dderbyniol.
14. MATERION BRYS DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
A. O gofio ei bod bellach yn rhy hwyr ar gyfer 2021, penderfynwyd peidio adnewyddu gweddill y gwelyau blodau tan yr hydref.
B. Nodwyd bod David Thomas Jones a Gerallt Davies eill dau wedi marw yn ddiweddar. Soniwyd am eu gwaith gwirfoddol gwerthfawr i gymuned Henllan.
15. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 1AF MEHEFIN AM 7.30 O’R GLOCH.
16. CAEODD Y CADEIRYDD Y CYFARFOD AM 8.30 P.M.
