DRAFT MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 2ND DECEMBER 2025 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 PM

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DRAFT MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 2ND DECEMBER 2025 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 PM

 

  1. Present:

Councillors Jackie Jones (Chair) Ian Carrie (Vice Chair) Nia Bellis, Gwyn Roberts, Merfyn Roberts, Clwyd Spencer and Clerk Stephanie Kelly

  1. Apologies for absence

Denbighshire County Council Councillors Pauline Edwards, Delyth Jones and Geraint Lloyd-Williams, Nathan Penfold, Helen Clift, Tom Marshall Cerian Jones

  1. Declarations of Interest

None

  1. Discussion with the members of the public in attendance

Mr Gwyn Jones would like to discuss the Cil y Coed Development on behalf of the Residents of Glasfryn and Maes Sadwrn as the hedgerow and trees have been removed and left them without privacy or security, they would like to know what is going to be put back in it’s place, whether it be a fence or trees

  1. Review by Councillors of any changes needed to the draft minutes before signing off.

Confirmed that the wording Football Field to be changed to Recreation Field

  1. Confirm the minutes of the previous Council meeting held on 4th November 2025 to be signed off by the Chairperson

Members confirmed 4th November 2025 minutes as a true record, these were signed off by the Chairperson.

  1. Traffic Calming Measures in Henllan updated report

Alan Roberts has now completed the training.

  1. Henllan Nature Reserve

Signs for Nature Reserve are to be installed in March 2026

  1. Report on Top Park

There are no updates from Denbighshire County Council, Nia has emailed but not yet received a reply, she will email again copying in DCC Members.

  1. Commuted Sum Funding

Ian has received an email from Chris and it has been agreed this evening that we will pay for the netting for the Recreation Field

  1. Top Park Mower Acquisition

After consultation with the Football Club it was decided that the £500 towards the new Tractor mower would be dropped and the Henllan Community Council has agreed to fully fund the new netting in association with DCC Grant funding.

  1. HCC’s Asset List Including Benches

The new notice board has been installed thanks goes to Ian Carrie and Clwyd Spencer for their help with this

  1. Henllan Flower Beds and Notice Boards

We are waiting for a visit from One Voice Wales Biodiversity Officer to discuss what we can put in the planters, we are hoping this might be January

  1. Review of the Council’s Website and Communications (Social Media/Facebook)

The Social Media Policy has been sent out to everyone and looked at and it will be put in the HCC Library next year.

  1. One Voice Wales Training Courses

All training has been completed.

  1. Denbighshire County Council Code of Conduct Training Courses

Was re-scheduled but link did not work to training, this has been reported

  1. Finance Update
          Date   To Whom Paid            For    £
26th October 25 Luxury Coatings Painting of War Memorial Railings 500.00
27th October 25 Core Highways Road Closure for Remembrance Sunday 180.00
30th October 25 Poppy Appeal Wreath Cost and Donation 100.00
5th November 25 Institute Room Hire for Nov Meeting 30.00
7th November 25 Y Gadlas Donation 250.00
6 th November 25 One Voice Wales Stephanie Training Mod 5 The Council Meeting

 

 42.00
10th November 25 One Voice Wales Stephanie Training Mod 6 Local Government Finance

 

 42.00
12th November 25 One Voice Wales Stephanie Training Mod 6 Local Government Finance 42.00
  1. Planning Applications

None

  1. Correspondence and Grant Applications

An e-mail received from Amanda Lawson-Stoner pointing out that in last month’s draft minutes that the recreation field was referred to as football field, this has been noted and changed in the minutes

  1. Street Scene Henllan (highway) issues

Sweeper was requested from DCC and has been around the village.

  1. Denbighshire County Council Matters

No Denbighshire County Council Councillors at meeting

  1. Code of Conduct Policy

Code of Conduct Policy Document has been approved by Councillors.

  1. Matters arising from the entries which do not appear on the agenda

None

  1. Emergency business under Section 100B (4) of the Local Government Act 1972.

None

Next Council Meeting – Tuesday 6th January 2026 at the Church Institute Henllan