MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 3RD SEPTEMBER 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Cerian Jones, Amanda Lawson-Stoner, Geraint Williams, Merfyn Roberts, Nia Bellis, Clwyd Spencer, Gwyn Roberts, Denbighshire County Councillors Pauline Edwards and Delyth Jones together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillor Ian Carrie and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
Councillors Nia Bellis and Amanda Lawson-Stoner on agenda item 17 below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd July2024 minutes as a true record and signed by the Chairman.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Covered elsewhere within the minutes.

7. TRAFFIC CALMING MEASURES IN HENLLAN VILLAGE.
Councillor Jackie Jones reported that she and Councillor Ian Carrie met with District Inspector Nathan Harvey at Denbigh Police Station to discuss the traffic calming issues within Henllan. Inspector Harvey is supportive of introducing measures for Henllan and will send patrol vehicles to the community on a regular basis.

8. CO-OPTION OF THE COUNCIL’S VACANT SEAT.
The Clerk circulated Members with information from the only applicant for the vacant seat that exists on the Council, namely Mr Nathan Penfold. Members resolved to co-opt Mr Penfold as a Member of the Henllan Community Council.

9. PROPOSED HENLLAN WOODLAND CREATION PARK.
Councillor Ian Carrie is still awaiting an updated report from Mr Keith Bennett, Climate Change Project Manager of Denbighshire County Council.

10. TOP PARK REPORT.
A. Denbighshire County Council provided an updated report as per Appendix 1 below.
B. Councillor Amanda Lawson-Stoner provided Members with a comprehensive reply from Henllan Community Council which is available from the Clerk.
C. Denbighshire County Councillor Delyth Jones provided Members with the report in Appendix 2 below.
D. Councillor Clwyd Spencer reported that Mr Chris Brown has written to the Football Association of Wales for a letter of support.

11. HENLLAN PUBLIC CONVENIENCES UPDATE.
The new replacement door for the Public Conveniences has now been completed. Members resolved on the following issues:-
A: The public Conveniences can now be reopened during daylight hours by the Council’s Caretaker.
B. The key holders will be the Council’s Caretaker and Councillors Gwyn Roberts and Clwyd Spencer will be joint key holders.

12. DENBIGH STREET “SPEED INDICATOR DEVICE” DATA REPORT.
Awaiting additional data from Denbighshire County Council.

13. FLOWER BEDS UPDATE.
Members resolved to plant bulbs in the Autumn.

14. HEN LON STREET BENCH UPDATE.
Invoice received for payment for £154.00.

15. COUNCIL’S WEBSITE AND COMMUNICATION REVIEW.
Work in progress.

16. FINANCE.
A; The Clerk circulated Members with the updated annual financial statement covering the period from 1st April 2024 to 31st August 2024.
B. Authorised receipts – second 2024/25 precept receipt £5,460.00.
C. Authorised payments:-
1. Two £5.00 monthly HSBC bank fees £10.00.
2. Denbighshire County Council for the Community Mower repair costs £1,688.66.
3. Church Institute for the monthly meeting of the Council £30.00.
4. Meifod Wood Products for the replacement street bench at Hen Lon £154.00.
5. Fineline stationery £34.10.

17. PLANNING APPLICATIONS:-
Application: 28/2024/1157/TC – Crown reduction and pruning works to several trees within Henllan Conservation Area at Parish Church of St. Sadwrn, Church Street, Henllan – no objections.

18. CORRESPONDENCE.
Training courses:-
A: The Clerk circulated Members with the One Voice Wales training courses for September 2024.
B. Members resolved to hold the Code of Conduct training course face to face hosted by the Monitoring Officer of Denbighshire County Council.

19. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
The two County Councillors in attendance updated Members on the following issues:-
A: There have been no Council meetings during the summer recess.
B. The first half hour in Denbigh public car parks are now free courtesy of Denbigh Town Council.
C. Works have recommenced on the new housing estate opposite Coppy Farm.
D. The Legal Section 106 on the former North Wales Hospital in Denbigh is now approved.
20. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A: The County Councillors present noted the following issues raised:-
1: Hedge narrowing issues at Parc-y-Llan Housing Estate in Henllan.
2. Hedge narrowing issues on the Garn Lane in Henllan.
3. Equipment issues in the Henllan Play Park in Meifod Road, Henllan.
B. Members resolved to discuss the Henllan Flower Show grant application form (which was received on the day of the Council meeting) pending further information from the Henllan Show Committee.

21. NEXT COUNCIL MEETING – TUESDAY 1ST OCTOBER 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

APPENDIX 1.
Actions which I noted down as follows:

For Henllan Community Council
• Share consultation results with DCC on the uses the local population would like to see happening on the site in the future
(this will help to explore grant funding opportunities)
• Contact Llysfasi College to see if there is any chance of students/volunteers being able to repair any damage to the stone arch and dry stone wall around 2 lengths of the perimeter at the site
(angle of it being practical experience for their degrees/further education)
• Confirm the scope of improvement works they deem would be reasonably practical for the site to be deemed as safe. At the meeting this was identified:
o Stone wall condition
o Security of fence quarry side (ref sheer drop)
o Concrete post on fence by pitch quarry side
o Gap in fence quarry side
• Discuss with Henllan Football Team sponsors whether they would be able to contribute to costs to do improvement works

For Denbighshire County Council
• For Becky
o Confirm who is responsible for the stone wall boundaries (ref Old rectory?)

• For Jon/Neil
o Seek advice from Chris (DCC conservation officer) on arch and stone wall repair/maintenance from conservation perspective
o Review scope of improvement works Henllan CC confirm (see action above) and confirm what is already in train/being completed and approx. timescales
o For on that works list and not in train, provide indicative costings for Henllan and DCC to work together on finding external funding to complete
(ref need to know what and how much to then be able to submit external funding bids)

• For Helen
o Explore and send through Grant Funding opportunities based on consultation results Henllan are sending us. Discussed at the site visit were:
 106 monies commuted sums
 SPF
 Windfarm
 Football FAW
 Brilliant basics

APPENDIX 2.
The arch and walls appear to be reasonable condition and structurally stable however maintenance works are required involving;

• removal of all vegetation from stonework and treating with a suitable root killer.
• Re-pointing using a lime mortar

The wall currently has a mixture of various mortar pointing works carried out at different periods over the years to varying standards. There is a fair amount of patch pointing in cement mortar which is not good for a limestone wall that has been carried out.

There are two options with the re-pointing which are to just repoint where mortar is missing or loose mortar can be raked out which has the advantage of being the least expensive option but the disadvantage of creating a patchwork of different mortar colours with the new standing out against the various other older sections of pointing remaining. This will not provide a nice visual appearance to the frontage of Cae Top but will not too harmful if there is no option. The second option is to rake out all joints and re-point fully which will provide a uniform and consistent appearance giving a much better appearance. The disadvantage will e it will be more expensive than patch pointing.

The specification for repointing the walls is as follows;

Rake out all joints to minimum depth of 30mm using hand tools only (certain power tools could be used if they do not damage the stones) then clean out all joints with a hosepipe removing all dust and debris. Pre- dampen the joints before commencing the pointing with a fine mist. Pointing only to be carried out if the temperature is at least 5 degrees and rising. Lime mortar to consist of 1 part Natural Hydraulic Lime (NHL 3.5 ) to 3 parts well graded sharp/brown washed sand. Lime mortar to be fully fill the joints and be slightly recessed from the edge/arises of the stones. When semi cured the mortar is to have a brush finish by tapping the mortar with a stiff bristle brush (not brushing leaving brush marks). The pointing is to be protected depending on weather conditions using Hession sheets until fully cured.

For flaunching the top of the exposed stepped sections to the Arch the following specification to be used;
Remove all existing mortar/flaunching back to the stone and clean off debris with a hosepipe. Pre-dampen stonework prior to applying new flaunching to consist of 1 part Natural Hydraulic Lime (NHL 5) to 2.5 parts well graded sharp/brown washed sand. Protection to be applied as above.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 2ND JULY 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chairman), Ian Carrie, Cerian Jones, Gwyn Roberts, Geraint Williams, Nia Bellis, Amanda Lawson-Stoner, Merfyn Roberts, Clwyd Spencer, Denbighshire County Councillors Delyth Jones and Pauline Edwards together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Denbighshire County Councillor Geraint Lloyd Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 4th June 2024 minutes as a true record and signed by the Chairman.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Covered elsewhere within the minutes.

7. TRAFFIC CALMING MEASURES IN HENLLAN VILLAGE.
Councillor Ian Carrie reported that the “Go Safe” vehicle operated by North Wales Police is to patrol Henllan highways in the forthcoming weeks in order to provide data in support of traffic calming measures in the village.

8. COUNCIL VACANT SEAT UPDATED REPORT.
A: The Election Officer of Denbighshire County Council reported there was no request for a by-election for the Council’s vacant seat.
B. The Council will now co-opt the vacancy that exists and the relevant public notice has been completed by the Clerk.

9. PROPOSED HENLLAN WOODLAND CREATION PARK.
Mr Keith Bennett, Climate Change Project Manager of Denbighshire County Council provided the following update:-
• Development works on the site are progressing well;
• The trees and hedges planted in spring are in good health and there are already some promising signs of nature recovery;
• The central pond has been excavated, lined and fenced off and is collecting water;
• The surrounding sculpted banks and hibernacula have been dressed with clean soil imported from another of our sites;
• The formal stone-surfaced footpaths are now in place;
• An additional shallow wetland feature between the site entrance and future woodland glade that formed during the earthworks has been retained and adopted into the scheme – a serendipitous niche habitat;
• Our rangers met contractors on site last week to agree the locations for furniture (benches, picnic tables and the outdoor classroom), which will be installed in coming weeks;
• Site maintenance activities have commenced, with grass cutting taking place in June;
• Outside of the site, the footway extension (see attached drawing) tenders have been received and contracts are being agreed with E Jones (construction works) and KTL (traffic management);
• The roadworks are scheduled to take place in the two week period commencing 19 August. The plan is for the road to remain open but temporary traffic signals will operate;
• Traffic management signs will be put in place two weeks prior to the start date. Our highways engineers will carry out a letter drop to local residents beforehand;
• I have asked our Highways department to consider filling in potholes at the junction at the same time as the lane closure for the footway extension. Unfortunately, it’s a different team (with a separate budget and priority list) that deals with that but my enquiries are being pursued. Fingers crossed works can be integrated to minimise disruption in the village.

10. TOP PARK UPDATE.
Site meeting between Officers of Denbighshire County Council and members of Henllan Community Council on Wednesday 3rd July 2024 at 9.00 a.m. to discuss the works required by Denbighshire County Council prior to any potential handover of the Top Park in Henllan.

11. HENLLAN PUBLIC CONVENIENCES UPDATE.
A: Councillor Amanda Lawson-Stoner reported that the Police investigations is still ongoing regarding the recent vandalism at the public conveniences.
B. Councillor Ian Carrie received a quotation from Mr Philip Neale of £707 (including VAT) for the damaged replacement door. Members resolved to accept the quotation for a green coloured steel door.

12. DENBIGH STREET “SPEED INDICATOR DEVICE” DATA REPORT.
Awaiting additional data from Denbighshire County Council.

13. FLOWER BEDS UPDATE.
A: Councillor Jackie Jones and Mrs Eryl Davies have stocked the beds with flowers since the previous Council meeting.
B. Councillor Jackie Jones provided that Henllan School, Mes Angeline Lawson and Mrs Eleri Wynne are assisting in maintaining the works required on the flowers.
C. Councillor Clwyd Spencer is in the process of providing the works required on the Maes Sadwrn Flower Bed.

14. HEN LON STREET BENCH.
Councillors Ian Carrie and Clwyd Spencer reported that the new replacement public seat bench is now been erected in Hen Lon.

15. COUNCIL’S WEBSITE AND COMMUNICATION REVIEW.
Work in progress.

16. FINANCE UPDATE TO INCLUDE
A; Members received the financial bank statement covering the period from 1st April 2024 to 30th June 2024.
B. Authorised bill payments:-
1. Monthly HSBC fee £5.80.
2. Caretaker’s salary for the quarter ended 30th June 2024 £382.56.
3. Clerk’s salary for the quarter ended 30th June 2024 £720.00.
4. HM Revenue & Customs – PAYE for the quarter ended 30th June 2024 £243.60.
5. Mrs Eryl Davies for flower beds materials £34.87.
6. Chairman for flower beds materials £49.02.
7. Church Institute for the Council July meeting £30.00.
C. Henllan Brownies and Guides grant application form.
Members considered the grant application and resolved to grant aid of £500.00.
D. The Clerk circulated Members with the One Voice Wales training courses for the quarter ended 30th September 2024.

17. PLANNING APPLICATIONS.
None received.

18. CORRESPONDENCE.
The Clerk circulated Members with the letter received from Mr Ken Skates MS, Cabinet Secretary for North Wales and Transport regarding the review of the speed limits within the Community.

19. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
The County Councillors present updated Members with the current update on the “Trolibocs” bin collections within the County.

20. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
None received.

21. NEXT COUNCIL MEETING – TUESDAY 3RD SEPTEMBER 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

 

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 4TH JUNE 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Ian Carrie, Geraint Williams, Nia Bellis, Merfyn Roberts, Clwyd Spencer, Gwyn Roberts Amanda Lawson-Stoner, Denbighshire County Councillors Delyth Jones and Pauline Edwards together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillor Cerian Jones and Denbighshire County Councillor Geraint Lloyd Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
Mr F.G. Lawson from Lawson Construction attended the meeting regarding the provision of “Speed Cushions” free of charge for Denbigh Street in Henllan subject to the relevant permission from the Highways Department of Denbighshire County Council. Mr Lawson provided advice for the strategy and proposals to the Council on the way forward. The Chair thanked Mr Lawson for his attendance and advice to the Council.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th May 2024 minutes as a true record and signed by the Chairman.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
The grassed area has now been cut in the Henllan Play Park on Meifod Road.

7. TRAFFIC CALMING MEASURES IN HENLLAN VILLAGE.
Following the presence of Mr F.G. Lawson at the meeting, the Members resolved to write to the relevant Officers of Denbighshire County Council for a site meeting in Denbigh Street, Henllan to discuss the provision of the traffic calming measures.

8. COUNCIL VACANT SEAT UPDATED REPORT.
The Clerk still awaits confirmation from the Election Officer of Denbighshire County Council regarding of any request for a by-election for the Council’s vacant seat.

9. PROPOSED HENLLAN WOODLAND CREATION PARK.
Work in progress.

10. TOP PARK REPORT.
A: Mrs Helen Vaughan-Evans, Head of Corporate Support Service, Digital and Assets of Denbighshire County Council provided the following updated report:-
“The works identified by Henllan CC in the report are as follows:
Hedges cutting back
Trees pruning
Concrete Fence Post refixing (possible fall risk of about 10 metres)
Fence Posts loose and hedge encroachment
Walls repointing
Arch repointing
Removal of Ivy growth

Having liaised with Paul Jackson (Head of Highways and Environmental Services) I can confirm the following …
DCC will not be able to complete the works identified due to budget and resource constraints
A number of external grants may be accessible to Henllan CC (or organisation being set up) which the County Council cannot access to support in the maintenance and upgrading of the site. I have sent through some options in relation to this in April but further support and signposted can be offered with this regard.
A figure of £3,500 figure was shared with Henllan CC to give a flavour of the potentially running costs you will have per annum in running the site to be helpful with your planning. However, this will not be realised as a saving for DCC Highways and Environmental Service when site trusteeship is transferred as the costs in reality will be absorbed into the day to day running of the service.
If Henllan CC wished to discuss further a paid for service under an SLA for maintenance at the site then Paul Jackson would be happy to have that discussion with you but no obligation for Henllan CC to do this.”
Denbighshire County Councillor Delyth Jones will respond to Mrs Helen Vaughan-Evans indicating the disappointment the concerns that Denbighshire will not fund the relevant costs prior to the handover, which is the responsibility of Denbighshire County Council due to Health and Safety issues. Councillor Amanda Lawson-Stoner will assist with the relevant Health and Safety information.
B. The leaflet drop has now been completed for the public consultation on the Top Park by the Community Council at the Church Institute, Henllan on both the 6th and 8th June 2024.
C. Council’s Sub-Committee will meet on Monday 17th June 2024.

11. HENLLAN PUBLIC CONVENIENCES UPDATE.
A: Councillor Amanda Lawson-Stoner is still communicating with North Wales Police in regards to the recent vandalism in the Henllan Public Conveniences. The CCTV cameras are now in position.
B. Members resolved to provide permission for Councillor Ian Carrie to manage the door replacement required at the Public Conveniences.

12. DENBIGH STREET “SPEED INDICATOR DEVICE” DATA REPORT.
Councillor Ian Carrie awaits further data from the equipment before providing the relevant report required

13. FLOWER BEDS UPDATE.
Councillor Jackie Jones reported that the “Flower Beds” in Henllan are now fully stocked with flowers and is looking fantastic in full bloom.

14. HEN LON STREET BENCH UPDATE.
A: Councillor Ian Carrie reported
1: Confirmed the removal of the broken bench.
2. Received on behalf of the Council £100 donation from a local resident towards the cost of a replacement bench.
B. Councillor Clwyd Spencer confirmed that the replacement street bench has been ordered from Meifod Wood Products in Denbigh and is ready for delivery.

15. COUNCIL’S WEBSITE AND COMMUNICATION REVIEW.
A: Councillor Amanda Lawson-Stoner has set up the Council’s WhatsApp group.
B. Councillors Ian Carrie and Amanda Lawson-Stoner will assist as the Administrators of the Council’s Website.

16. FINANCE.
A; Bank balances £29,342.04.
B. Authorised receipts – donation towards the new street bench in Hen Lon, Henllan £100.00.
C. Authorised payments:-
1. Monthly HSBC fee £5.00.
2. Amanda Lawson-Stoner for the Top Park leaflets printing £40.00.
3. Henllan Church Institute for the June 2024 Council meeting £30.00.
4. Henllan Church Institute for the Top Park consultation on 6th June 2024 £30.00.
5. ICO Annual Fee £35.00.
6. Scottish Power for the Henllan Public Conveniences electricity supply £177.10.
7. Dwr Cymru for the Henllan public conveniences water supply £61.86.

17. PLANNING APPLICATIONS.
None received.

18. CORRESPONDENCE.
Already covered elsewhere within the minutes.

19. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillors Delyth Jones and Pauline Edwards reported
A; Teething Problems with the new trolibocs waste collection which came to force on 3rd June 2024.
B. there will be a new email address soon with regards to the new 20mph speed restrictions..

20. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Councillor Gwyn Roberts reported that the Christian Aid collection week in May 2024 went very well.

21. NEXT COUNCIL MEETING – TUESDAY 2ND JULY 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

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COFNODION CYFARFOD CYNGOR CYMUNED HENLLAN NOS FAWRTH 7FED MAI 2024 AM 7.30 YN NEUADD YR EGLWYS, HENLLAN.

1: PRESENNOL:
Y Cynghorwyr Jackie Jones (Cadeirydd), Ian Carrie, Amanda Laeson, Gwyn Roberts, Geraint Williams, Nia Bellis, Merfyn Roberts, Clwyd Spencer, Cynghorwyr Sir Ddinbych Pauline Edwards a Geraint Lloyd-Williams ynghyd a’r Clerc.

2. YMDDIHEURIADAU:
Y Cynghorwyr Nicola Neale a Cerian Jones ynghyd a Chynghorydd Sir Ddinbych Delyth Jones.

3. YMDDISWYDDIAD.
Cyn dechrau’r cyfarfod roedd Nicola Neale wedi cynnig ei ymddiswyddiad. Derbyniwyd hyn gan y cyfarfod a bydd y Clerc yn hysbysu’r sedd wag.

4. DATGANIAD DIDDORDEB.
Y Cynghorydd Clwyd Spencer are item 10 isod.

5. TRAFODAETH AG AELODAU’R CYHOEDD.
Neb ym mhresennol.

6. CADARNHAU COFNODION BLAENOROL Y CYNGOR.
Cadarnhawyd cofnodion 2il Ebrill a’u harwyddo gan y Cadeirydd.

7. MATERION YN CODI O’R COFNODION.
A: Diolchodd Mrs Angeline Lawson I’r Cyngor am y cymhorthdal o £1,000.00 tuag gost flynyddol cynnal a chadw Mynwent Eglwys Henllan.
B. Diolchodd Mr Chris Brown i’r Cyngor am y grant o £500.00 i Glwb Peldroed Henllan tuag at gost cynnal y cae.
C. Cyfeiriodd Mr Chris Brown at gost ychwanegol posibl o ryw £500.00 a chost o’i gosod ar gyfer Uned Reoli Drydanol. Penderfynwyd rhoi caniatâd i’r gwaith ychwanegol ei wneud.
D. Mae Adran Briffyrdd Cyngor Sir Ddinbych wedi bod yn Henllan eto i gywiro gwaith llenwi tyllau oedd heb ei gwblhau. Soniwyd am ansawdd da gwaith yr Adran.
E. Roedd Rebecca Musgrave, Cyngor Sir Ddinbych, wedi darparu ystadegau o’r ddyfais mesur cyflymdra yn Stryd Dinbych, Henllan.

8. COFNODION CYMRAEG Y CYNGOR.
Mae cyfieithed Cymraeg cofnodion y Cyngor bellach yn gyflawn. Mynegwyd diolch I Mr Peter Smith am ddarparu’r gwasanaeth i’r Cyngor yn ddi-dâl.

9. COEDLAN ARFAETHEDIG HENLLAN.
Soniodd y Cynghorydd Ian Carrie am adroddiad diweddaraf Keith Bennett, Rheolwr Project Newid Hinsawdd Cyngor Sir Ddinbych. Gwelwyd map o’r llwybr troed y bwriedir ei greu. Symud pridd yw’r cam nesaf a ddylai ddechrau o fewn wythnos. Disgwylir i’r cynllun i gyd gael ei gwblhau erbyn Medi 2024.

10. Y PARC UCHAF.
Yn dilyn y cyfarfod Zoom am 6.00 nos Iau, 18fed Ebrill 2024 rhwng aelodau’r Cyngor Cymuned Henllan a Swyddogion Cyngor Sir Ddinbych Rebecca Williams a Helen Vaughan-Evans I drafod perchenogaeth y Parc Uchaf i’r dyfodol. Penderfynwyd penodi Is-Bwyllgor, sef y Cynghorwyr Jackie Jones, Ian Carrie, Amanda Lawson, Nia Bellis a Clwyd Spencer i fynd a’r mater ymlaen.

11. ADOLYGU RHEOLAU SEFYDLOG Y CYNGOR.
Penderfynwyd nad oedd angen unrhyw newid.

12. ADOLYGU’R FFURFLEN GAIS AM GRANT GAN Y CYNGOR.
Penderfynwyd nad oedd angen unrhyw newid.

13. GWELYAU BLODAU.
A. Dywedodd Y Cynghorydd Clwyd Spencer fod angen cloddiwr bacha r gyfer gwely Maes Sadwrn a phasiwyd i logi un.
B. Cytunodd y Cynghorydd Jackie Jones i weithredu fel cyd-gordiwr y Cyngor ar gyfer y gwelyau blodau.

14. CYRSIAU HYFFORDDI UN LLAIS CYMRU.
A. Dosbarthodd y Clerc fanylion cyrsiau Mai a Mehefin 2024.

15. CYLLID.
A. Dosbarthodd y Clerc yr adroddiad ariannol am y flwyddyn 1af Ebrill 2023 hyd 31ain Mawrth 2024.
B. Derbyniwyd rhan gyntaf Precept 2024/25 oddi wrth Gyngor Sir Ddinbych, sef £5,460.00.
C. Awdurdodwyd taliadau:-
1. Tal misol banc yr HSBC £5.00.
2. Defib Store – padiau a batri newydd i’r diffibriliwr cymuned £378.00.
3. Llogi Neuadd yr Eglwys am gyfarfod misol y Cyngor £30.00.
4. Clear Councils – Premiwm yswiriant y Cyngor am y flwyddyn £524.61.
5. Fineline am ffotogopiau i’r Cyngor £61.50.
D. Dosbarthwyd y Clerc Adroddiad Blynyddol y Cyngor am y flwyddyn at 31ain Mawrth 2024 ac fe’i harwyddwyd gan y Cadeirydd a’r Swyddog Ariannol.
E. Penderfynwyd penodi Mr Rhys Jones, Rhuthun yn Archwiliwr Mewnol y Cyngor am y flwyddyn at 31ain Mawrth 2024.

16. MATERION CYNLLUNIO.
Dangosodd cynghorydd sir Ddinbych Delyth Jones e-bost gan Swyddog Gorfodi’r Sir yn adrodd am dorri coed heb ganiatâd yn Stryd yr Ysgol, Henllan. Wedi cymryd sawl cam i setlo’r mater, mae Swyddog bellach wedi dod i gytundeb a pherchennog y tir.

17. GOHEBIAETH.
A. Roedd y Clerc eisoes wedi hysbysu’r aelodau, er gwybodaeth, o dan Adran 56 Deddf Gynllunio 2008 o hysbysiad “Derbyn Fferm Wynt Mona”.
B. Roedd y Clerc eisoes wedi hysbysu’r aelodau, er gwybodaeth, am y sesiynau galw heibio i gael gwybod rhagor am gynlluniau gwaredu gwastraff Cyngor Sir Ddinbych.
C. Dosbarthodd Cynghorydd Sir Ddinbych Pauline Edwards e-bost yn rhoi’r wybodaeth ddiweddaraf am yr oedi wrth ddosbarthu’r “troli bocs”.
D. Roedd y Cynghorydd Ian Carrie wedi hysbysu’r aelodau o gais gan un o’r trigolion i’r Cyngor roi sylw i’r fain car Hen Lôn a oedd wedi difrodi. Cynigiodd y Cynghorydd Clwyd Spencer holi am bris mainc newydd gan Waith Coed Meifod, Dinbych a’r Cynghorydd Ian Carrie i symud yr hen fainc er mwyn diogelwch.

18. MATERION CYNGOR SIR DDINBYCH.
Soniodd Cynghorwyr Sir Ddinbych Pauline Edwards a Geraint Lloyd-Williams am bum mater:-
A: Mae contractwyr Sir Ddinbych wedi eu penodi i gwblhau isadeiledd y stad dai newydd ar Stryd Henllan, Dinbych.
B. Defnydd presennol Caledfryn, Dinbych.
C. Sefyllfa gynllunio ddiweddaraf safle Hen Ysbyty Meddwl Dinbych.
D. Mae Grwpiau Adran yr aelodau’n cwrdd i drafod yr arbedion angenrheidiol o bum miliwn.
E. Ymgynghoriad ar ffyrdd Pwll y Grawys, Dinbych.

19. MATERION BRYS O DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
A. Penderfynwyd gofyn i’r Clerc:-
1. Ysgrifennu at Gyngor Sir Ddinbych i ofyn pryd fydd y gwaith torri gwair ar gyfer 2024 yn dechrau.
2. cysylltu â Grŵp Cynefin ynghylch y parcio dwbl ar y ffyrdd wrth stad Bron Llan, Henllan.
B. Penderfynwyd trafod gwefan y Cyngor yn y cyfarfod nesaf.

20. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 4YDD MEHEFIN 2024 AM 7.30 YN NEUADD Y CYNGOR, HENLLAN.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 7TH MAY 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Ian Carrie, Amanda Lawson, Gwyn Roberts, Geraint Williams, Nia Bellis, Merfyn Roberts, Clwyd Spencer, Denbighshire County Councillors Pauline Edwards and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE:
Councillors Nicola Neale and Cerian Jones together with Denbighshire County Councillor Delyth Jones.

3. RESIGNATION.
Nicola Neale tendered her resignation as a member of Henllan Community Council prior to the commencement of the meeting which was accepted. The Clerk will now publish the notice of the vacant seat.

4. DECLARATIONS OF INTEREST.
Councillor Clwyd Spencer on agenda item 10 below.

5. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

6. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd April 2024 minutes as a true record and signed by the Chairman.

7. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A: Mrs Angeline Lawson thanked Council for the £1,000.00 grant aid towards the annual maintenance costs of the upkeep of the St. Sadwrn Churchyard in Henllan.
B. Mr Chris Brown thanked Council for the £500.00 grant awarded to Clwb Peldroed Henllan towards the pitch maintenance costs.
C. Mr Chris Brown reported on the potential additional cost of around £500.00 plus fitting for a replacement “Electronic Control Unit”. Members resolved to grant permission for the additional work to be undertaken.
D. Denbighshire County Council Highways Department have revisited Henllan village to correct the pothole repairs not completed on the previous visit to the village. Members reported on the good quality of the works provided by the Highways Department.
E. Rebecca Musgrave of Denbighshire County Council provided Council of a “Bar Chart” showing statistics of data from the new SID devise in Denbigh Street, Henllan.

8. WELSH MINUTES OF THE COUNCIL.
The Welsh translation of the minutes of the Council are now up to date with the Council’s grateful thanks to Mr Peter Smith for providing the service to the Council free of charge.

9. PROPOSED HENLLAN WOODLAND CREATION PARK.
Councillor Ian Carrie provided a verbal updated report received from Keith Bennett, Climate Change Project Manager of Denbighshire County Council who provided a map of the proposed footpath to be constructed. The next stage is to earth moving on site which should commence within a week. The project should be completed by the end of September 2024.

10. TOP PARK REPORT.
Following the joint Zoom meeting between the members of Henllan Community Council and Denbighshire County Council Officers, Rebecca Williams and Helen Vaughan Evans on Thursday 18th April 2024 at 6.00 p.m. to discuss the future ownership of the “Top Park” in Henllan. Members resolved to appoint the Council’s Top Park Project sub-Committee of Councillors Jackie Jones, Ian Carrie, Amanda Lawson, Nia Bellis and Clwyd Spencer to digest the information received from the joint meeting and to action the requirements of the Community Council following the joint meeting.

11. REVIEW OF THE COUNCIL’S STANDING ORDERS.
Members resolved that there are no changes required on the Council’s current “Standing Orders”.

12. REVIEW OF THE COUNCIL’S GRANT APPLICATION FORM.
Members resolved that there are no changes required on the current Council’s “Grant Application Form”.

13. FLOWER BEDS UPDATE.
A: Councillor Clwyd Spencer reported that the requirement of a mini digger is required for the work on the Maes Sadwrn flower bed. Members resolved to hire a mini digger for the required works.
B. Councillor Jackie Jones agreed to act as the Council’s Co-ordinator for the flower beds.

14. ONE VOICE WALES TRAINING COURSES.
A: The Clerk circulated Members with the One Voice Wales training courses covering May and June 2024.
B. The Clerk still awaits a reply from the Monitoring Officer of Denbighshire County Council to arrange the “Code of Conduct” training session for the Council Members.

15. FINANCE.
A; The Clerk circulated members with the annual financial statement covering the period from 1st April 2023 to 31st March 2024.
B. Authorised receipts – first 2024/25 Precept receipt from Denbighshire County Council £5,460.00.
C. Authorised bill payments:-
1. Monthly HSBC bank charges £5.00.
2. Defib Store for replacement pads and battery for the community defibrillator £378.00.
3. Henllan Church Institute for the Council’s monthly meeting £30.00.
4. Clear Councils for the Council’s annual insurance premium £524.61.
5. Fineline for the Council’s photocopies £61.50.
D. The Clerk circulated members with Council’s Annual Return for the year ended 31st March 2024. Members resolved to approve the “Annual Return” and signed by the Chair and the Responsible Financial Officer
E. Members resolved to appoint Mr Rhys Jones from Ruthin as the Council’s Internal Auditor for the year ended 31st March 2024.

16. PLANNING ISSUES.
Denbighshire County Councillor Delyth Jones circulated Members with an email received from the County’s Planning Enforcement Officer’s report on the unauthorised tree felling on School Street in Henllan and has taken several steps to deal with the matter and agreed a way forward with the land owner in question.

17. CORRESPONDENCE.
A: The Clerk previously circulated members with an email for information purposes of Section 56 Planning Act 2008, Notice of Acceptance for the Mona Offshore Wind Project.
B. The Clerk previously circulated members with an email for information purposes of the Denbighshire County Council Waste Service Remodelling drop-in sessions.
C. Denbighshire County Councillor Pauline Edwards circulated members with an email on the updated report on the late delivery of “Trollibocs”.
D. Councillor Ian Carrie emailed members prior to the meeting with a request from a member of the electorate, via the Council’s Facebook page, for the Council to replace the damaged public seat bench on Hen Lon. Members resolved to replace the public seat bench. Councillor Clwyd Spencer agreed to price a new seat from Meifod Wood Products in Denbigh and Councillor Ian Carrie agreed to remove the existing seat due to health and safety reasons.

18. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillors Pauline Edwards and Geraint Lloyd-Williams updated members on the following issues:-
A: Contractors have been appointed to complete the new housing infrastructure on Henllan Street in Denbigh.
B. Current usage of Caledfryn in Denbigh.
C. Planning update on the former North Wales Hospital site in Denbigh.
D. The Members Area Groups are meeting to discuss the five million savings enforced on the County Council’s budget.
E. Development consultation on the Lenten Pool highway infrastructure in Denbigh.

19. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A: Members resolved for the Clerk to write to the following authorities:-
1: Denbighshire County Council to seek information when will the first 2024 grass cutting takes place.
2. Grwp Cynefin regarding the residents double parking on the public highway next to the Bron Llan Housing Estate in Henllan.
B. Members resolved to discuss the Council’s website at the next Council meeting.

20. NEXT COUNCIL MEETING – TUESDAY 4TH JUNE 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 2ND APRIL 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chairman), Amanda Lawson, Geraint Williams, Nia Bellis, Ian Carrie, Clwyd Spencer, Gwyn Roberts, Nicola Neale, Merfyn Roberts, Denbighshire County Councillors Pauline Edwards and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Cerian Jones and Denbighshire County Councillor Delyth Jones.

3. DECLARATIONS OF INTEREST.
Councillors Gwyn Roberts and Clwyd Spencer on agenda item 13 below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 5th March 2024 minutes as a true record and signed by the Chairman.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Members confirmed that the Cily-Coed Butterfly Garden comes under the realm of Wales and West Housing Association for which the members of the public should contact the Association directly with any information required.

7. PROPOSED HENLLAN WOODLAND CREATION PARK.
The tree planting took place on 21st and 22nd March 2024 on site.

8. TOP PARK.
Denbighshire County Councillor Delyth Jones has arranged a joint Zoom meeting between the members of Henllan Community Council and Denbighshire County Council Officers, Rebecca Williams and Helen Vaughan Evans on Thursday 18th April 2024 at 6.00 p.m. to discuss the future ownership of the “Top Park” in Henllan.

9. TASK AND FINISH GROUP UPDATE.
No update to report.

10. WORK REQUIRED ON THE MAES SADWRN FLOWER BED.
A. Councillor Clwyd Spencer is in the process of finding assistance on the required works on the Maes Sadwrn flower bed.
B. Councillor Nicola Neale will stock take the flowers within the existing flower beds in Henllan and Members provided Councillor Neale authority to purchase additional flowers if necessary.
C. Councillor Clwyd Spencer agreed to thank Mrs Eleri Wynne for the provision and upkeep of the flowers within the Plas Meifod Farm highway verge flower box.

11. CURLEW APPEAL.
Henllan Church Institute provided Council with a completed grant application form for £150.00 grant aid towards to enable the Institute to be used on the 9th April free of charge for an evening, to inform both farmers and local people of the plight of the Curlews, The curlews are now on the European red list, meaning they are facing a high risk of extinction. This area of North wales plays a vital role in the conservation of these birds. It is vital for the sustainability of these ground nesting birds that the public and farmers know of the importance of this area we live in and how we can ensure the survival of the CURLEW.
Members resolved by the majority vote not the grant aid the event.

12. ST. SADWRN CHURCH YARD APPEAL GRANT APPLICATION.
Members considered the grant application for £1,000.00 towards the annual maintenance cost of the upkeep of the Churchyard and resolved to award the grant aid of £1,000.00 requested.

13. HENLLAN FOOTBALL CLUB GRANT APPLICATION.
Members considered the grant application for £500.00 towards the pitch maintenance costs and resolved to award the grant aid of £500.00 requested.

14. RIDE ON MOWER SERVICE AND REPAIRS QUOTATION.
Council received quotation from Paul Potter of Ace Groundcare in St. Asaph for the community “Ride-on-Mower” service and repair for £1,229.00 plus £245.80 VAT = £1,474.80. Members resolved to accept the quote and to proceed with the required works.

15. TRAINING COURSES.
A: The Clerk circulated Members with the One Voice Wales training courses covering April, May and June 2024.
B. Members resolved for the Clerk to contact the Monitoring Officer of Denbighshire County Council to arrange the “Code of Conduct” training session for the Council Members.

16. REVIEW OF THE CARETAKER’S HOURS AND SALARY FROM 1ST APRIL 2024.
Members resolved to employ the Caretaker for three hours per week at the rate of £11.44 per hour from 1st April 2024.

17. FINANCE.
A; The Clerk circulated Members with the annual financial statement covering the period from 1st April 2023 to 31st March 2024.
B. Authorised payments:-
1. Monthly HSBC fee £5.00.
2. Viking Direct for the Henllan Public Conveniences provisions £62.00.
3. Henllan Church Institute for the Council’s monthly meeting £30.00.
4. St. Sadwrn Church, Henllan grant aid £1,000.00.
5. Clwb Pel droed Henllan grant aid £500.00.

18. PLANNING APPLICATIONS.
Planning application: 28/2023/0851 – Erection of 22 dwellings including formation internal estate roads, landscaping and associated works on land at Cil-y-Coed, Henllan.
Members resolved on the following observations to the planning application:-
A: The Council believed that any houses built on the site should be affordable homes – i.e. they should be available either to rent or for purchase on a shared ownership/shared equity basis.. Although the current application has been submitted by Wales and West Housing Association and Rannoch Developments Limited, the Council were concerned, that if unconditional planning permission was granted, the applicants could sell the land with the benefit of planning permission to another developer who may wish to sell the houses on an open market basis
B. The Council considered that as well as being affordable , any houses built on the site should as far as possible, be rented or sold on a shared ownership basis to people living in the Denbighshire area
C. .It was noted that it is proposed that foul sewage from the site should be connected to the existing main drain. However, some councillors believed that some nearby properties have had to be connected to a septic tank as there was insufficient drainage capacity for them to be connected to mains drainage. We would wish to have confirmation from Welsh Water that they are satisfied that the existing drainage system has sufficient capacity to allow a connection for a further 22 houses to be made

19. CORRESPONDENCE.
Already covered elsewhere within the minutes.

20. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A: Members resolved for the Clerk to write to the Highways Department regarding the continued bad state of the highways within the Henllan Community and for the recent bad workmanship of repairing the potholes within Henllan village.
B. Members resolved for the Clerk to write to Rebecca Musgrave of Denbighshire County Council regarding the provision of data from the new SID devise in Denbigh Strret, Henllan.

21. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A: Members resolved for the Clerk to write to North Wales Police seeking traffic speed assessment recording presence in Henllan village.
B. Members resolved for the Clerk to invite a representative from Wales and West Housing Association to discuss the development at Cil-y-Coed in Henllan.

22. NEXT COUNCIL MEETING – ANNUAL GENERAL MEETING – TUESDAY 7TH MAY 2024 IN THE HENLLAN CHURCH INSTITUTE AT 7.00 P.M. FOLLOWED BY THE MONTHLY MEETING OF COUNCIL.

 

 

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 5TH MARCH 2024 IN THE CHURCH INSTITUTE HENLLAN AND ZOOM CONFERENCE AT 7.30 PM.

1: PRESENT:
Councillors Jackie Jones (Chairman), Ian Carrie, Amanda Lawson, Nia Bellis, Geraint Williams, Gwyn Roberts, Nicky Bassett-Powell, Denbighshire County Councillors Pauline Edwards and Delyth Jones together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Clwyd Spencer, Merfyn Roberts, Cerian Jones and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
Councillor Amanda Lawson on agenda item 11 below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
One Member of the Community reported on the anticipated works required in the “Cil-y-Coed Butterfly Garden”. Councillor Ian Carrie also provided members with an informative email prior to the meeting regarding the project. Members agreed to discuss the project as an agenda item at the next Council meeting.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th February 2024 minutes as a true record and signed by the Chairman.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

7. PROPOSED HENLLAN WOODLAND CREATION PARK.
Mr Keith Bennett, Denbighshire County Councillor Climate Change Project Manager, provided the update on the agenda item in the appendix below.
Members noted that both Henllan School and local volunteers have offered to assist with the project.

8. TOP PARK REPORT.
Denbighshire County Councillor Delyth Jones is meeting with Denbighshire County Council Officers Helen Vaughan Evans and Rebecca Williams with regards to the proposed handover of the “Top Park” to the Trustees within the Henllan Community.
Councillor Jones will report to the Community Council following with the meeting with the County Council Officers to arrange a joint meeting between the Officers of Denbighshire County Council and the Members of Henllan Community Council to be held in April 2024 to progress the handover of the Top Park from Denbighshire County Council to the Henllan Community ownership.

9. TASK AND FINISH GROUP UPDATE.
No updated report.

10. WORK REQUIRED ON THE MAES SADWRN FLOWER BED.
Councillor Clwyd Spencer is looking for assistance with regard to the work required on the Maes Sadwrn Flower Bed in Henllan.
11. HENLLAN COMMUNITY LEISURE ASSOCIATION GRANT APPLICATION UPDATE.
The Clerk circulated Members with the email received from the Henllan Community Leisure Association (HLCA) confirming that the Christmas Market Event in December was an event held by St. Sadwrn Church and the grant application made by the HLCA was to cover the expenditure occurred by the Association which had no profit at the Christmas Market.

12. FINANCE.
A; The Clerk circulated Members with the financial statement covering the period from 1st April to 29th February 2024.
B. Authorised payments:-
1. Denbighshire County Council for the “Speed Indication Device” erected in Denbigh Street, Henllan £4,278.00.
2. HSBC monthly bank charges £5.00.
3. Catalyst Ststems for the Clerk’s copier part replacement £132.00.
4. Henllan Church Institute for the Council meeting hire charge £30.00.
5. Philip Neale for the Henllan Public Convenience door repairs £75.00.
6. Caretaker’s salary for the quarter ended 31st March 2024 £176.96.
7. Clerk’s salary for the quarter ended 31st March 2024 £720.00.
8. Clerk’s expenses for the year ended 31st March 2024 £808.76.
9. One Voice Wales for 2024/25 membership fee £166.00.
10. One Voice Wales for training course fee £38.00.
11. Scottish Power for the Henllan Public Conveniences electricity supply for the quarter ended 29th February 2024 £202.76.
12. HM Revenue & Customs for PAYE for the quarter ended 31st March 2024 £190.60.
C. The Clerk reminded Members that the “Members 2023/24 annual allowance” is availacle to be claimed via the Clerk asap.

13. PLANNING APPLICATIONS.
None received prior to the meeting.

14. CORRESPONDENCE.
The Clerk circulated Members with an email and letter attachment with regards to the “Curlew Appeal” in respect of the “World Curlew Day – 21st April 2024” from Mrs Daphne Tilley via Mrs Gaynor Kumria seeking financial support for the local event. Members resolved to discuss the information further as an agenda item at the next Council meeting.

15. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A. Denbighshire County Council provided the timeline for the rollout of the new “Trolibocs” for the community residents.
B. Councillor Ian Carrie provided Members with the various highway issues in Henllan reported to the Customer Services of Denbighshire County Council.
C. Councillors Jackie Jones and Nia Bellis will represented the Community Council at the scheduled meeting arranged by Denbighshire County Council on 7th February 2024 in Ysgol Glan Clwyd, St. Asaph regarding the changed to the household waste collection model for Denbighshire County Council.

16. NEXT COUNCIL MEETING – TUESDAY 2ND APRIL 2024 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

APPENDIX 1.
“I would like to take this opportunity to let you all know that the dates for planting at Henllan have now been agreed as Thursday 21 March and Friday 22 March 2024. We are hoping to employ the assistance of several volunteers from the community and local school with whom we have already had contact. But it’s not too late for others, if you know of anyone else who may be interested, to contact us via the Climate Change email address: climatechange@denbighshire.gov.uk.
Ahead of the tree planting, minor works are underway to prepare the site including access gateway improvements. Of particular note is some tree surgery on Monday 11 March to remove two roadside diseased ash trees in order to eliminate the increasing safety risk of them toppling into the highway as they become unstable. That tree surgery exercise will I’m afraid require closure of the Trefnant Road on that day. There is never an ideal time to organise such work but we have tried our best to minimise disruption and apologise for any inconvenience. Details are in the latest Roadworks Bulletin: https://www.denbighshire.gov.uk/en/documents/parking-roads-and-travel/roadworks/current/roadworks-bulletin-28-2-2024.pdf
A press release will be issued as soon as possible to local media covering the above topics.
Later in the year, there will be some further roadworks (lane closure and traffic signals, rather than road closure) to allow construction of a footway extension to the site entrance from Meifod Road. These works are currently being designed. When drawings are available to illustrate the works, I shall share them in a further email.”
Denbighshire County Council also provided the “News Release” with regards to the agenda item:-
Work begins to shape new Henllan community area
Work has started on the development of a new Community Nature Space at Henllan, one of four new community nature spaces – alongside similar areas at Rhyl, St Asaph and Clocaenog – that Denbighshire County Council’s Countryside Service and Climate Change teams are creating in the county this year to boost benefits for both local wildlife and residents’ wellbeing. The Henllan Community Nature Space is taking shape on land behind Meifod Road on the northern edge of the village.
The Community Nature Spaces Project has received £800,000 from the UK Government through the UK Shared Prosperity Fund.
Early site preparation works are currently underway in advance of planting 1,710 trees before Easter, then constructing footpaths, creating a pond, wildflower meadows, a recreation space and picnic area, an insect hibernaculum (aka a “bee bank”) and an outdoor classroom before the end of 2024.
On Monday 11 March, tree surgery work will take place to remove two ash trees on the B5428 roadside edge of the site that have been infected by ash dieback. This road out of the village towards Trefnant will be closed for the day while the tree removal work is carried out and the Council would like to apologise for any inconvenience that the temporary closure may cause.
The ash dieback disease has spread across north Wales with the native ash tree (Fraxinus excelsior) particularly common in Denbighshire. As the mortality of ash trees following infection can be extremely high and with no known cure, the Council is carrying this work for public safety reasons before continuing with the main site development.
Henllan’s new site will ultimately provide stronger species-rich habitat for nature to benefit from as well as a community space for local residents young and old to enjoy and learn from wildlife on the land. Developing this site will provide local residents with other benefits such as improved air quality, urban heat cooling and opportunities to support their physical and mental wellbeing by visiting the area created. This new Community Nature Space will also support the Council’s drive to reduce the county’s carbon footprint by contributing to the amount of carbon sequestered (or absorbed) in vegetation and soils.
Cllr Barry Mellor, Lead Member for Environment and Transport, said: “We are pleased to be able to start work on the site at Henllan and are grateful for the support of the public while we carry out the removal of the trees impacted by ash dieback.
“This important new asset to Henllan will not just help bring habitats back for local nature but it will also to support the surrounding community by giving residents something to be proud of and to visit for their own physical and mental wellbeing.
“We are very keen to hear if residents would like to get involved with tree planting on 21 or 22 March to help develop the area for their community and also experience nature firsthand for their own wellbeing.”
Those interested in helping out can email climatechange@denbighshire.gov.uk”
Editors Notes
The UK Shared Prosperity Fund is a central pillar of the UK government’s Levelling Up agenda and provides £2.6 billion of funding for local investment by March 2025. The Fund aims to improve pride in place and increase life chances across the UK investing in communities and place, supporting local business, and people and skills.
For more information, visit https://www.gov.uk/government/publications/uk-shared-prosperity-fund-prospectus

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 6TH FEBRUARY 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 PM

1: PRESENT:
Councillors Jackie Jones (Chairman), Ian Carrie, Nia Bellis, Gwyn Roberts, Geraint Williams, Clwyd Spencer, Amanda Lawson, Merfyn Roberts together with Denbighshire County Councillors Delyth Jones, Pauline Edwards and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nicky Bassett-Powell and Cerian Jones.

3. DECLARATIONS OF INTEREST.
A; Councillor Clwyd Spencer on agenda item 8 below.
B. Councillor Amanda Lawson on agenda item 11 below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
Local resident Iona Hughes attended the meeting and offered to assist the Community Council on agenda item number 7 below.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd January 2024 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

7. PROPOSED HENLLAN WOODLAND CREATION PARK.
The Interim Climate Change Programme Manager for Denbighshire County Council provided Council with the following updated report:-
“The public consultation has now finished for the Henllan site and the project manager (Keith Bennett, copied in) and the team, are now collating the feedback, in order to finalise plans. These final plans will be shared with yourselves, as ward and town councillors, and work is hoping to commence in the next few weeks, with the aim to be completed by the end of March.
Keith will keep you informed as and when he has any further updates. Also, of volunteering opportunities to help with tree planting when dates are confirmed.”

8. TOP PARK REPORT.
Covered in appendix 1 and 2 below.

9. TASK AND FINISH GROUP UPDATE.
No updated report.

10. FLOWER BEDS UPDATE
No updated report.

11. HENLLAN COMMUNITY LEISURE ASSOCIATION GRANT APPLICATION.
Mrs Angeline Lawson BEM provided Council with the remainder of the information required to complete the grant application process. Whilst the Members of the Council noted the Christmas Market event made a profit, resolved to donate, as per the “Grant Application Form” £1,000.00 towards the costs of the marquee hired for the event.

12. CLWB PEL-DROED GENOD HENLLAN GIRLS FOOTBALL CLUB GRANT APPLICATION.
Members considered the “Grant Application Form” provided by the Committee of the Clwb Pel-droed Genod Henllan and resolved to full grant aid requested of £495.00.

13. FINANCE.
A; Bank balances:-
1: HSBC Current Account £10587.59.
2. HSBC Saver Account £25,496.29.
B. Authorised payments:-
1. Monthly HSBC Fees £5.00.
2. Henllan Church Institute for the Council meeting fee £30.00.
3. Dwr Cymru/Welsh Water for the Public Convenience water rates £74.31.
4. Henllan Community Leisure Association grant aid £1,000.00.
5. Clwb Pel-Droed Genod Henllan Girls Football Club grant aid £495.00.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
A: The Clerk circulated Members with the January to March 2024 training dates provided by One Voice Wales.
B. The Clerk circulated Members with the changes to the household waste collection model for Denbighshire County Council. Councillors Jackie Jones and Nia Bellis will represent the Community Council at the scheduled meeting arranged by Denbighshire County Council on 7th February 2024 in Ysgol Glan Clwyd, St. Asaph.
C. One Voice Wales invited Council to nominate a Council Member for the forthcoming ballot for the Buckingham Palace Garden Party. Members nominated Councillor Jackie Jones to the ballot.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Councillor Ian Carrie provided Members with the various highway issues in Henllan reported to the Customer Services of Denbighshire County Council.

17. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved to discuss the various speeding issues to include “Speed Recording Guns” at the Council meeting.

18. NEXT COUNCIL MEETING – TUESDAY 5TH MARCH 2024 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 2ND JANUARY 2024 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 PM

1: PRESENT:
Councillors Jackie Jones (Chair), Geraint Williams, Clwyd Spencer, Nia Bellis, Amanda Lawson, Merfyn Roberts, Denbighshire County Councillors Pauline Edwards and Geraint Lloyd-Williams together with the Clerk to the Council.

2. APOLOGIES FOR ABSENCE.
Councillors Ian Carrie, Nicky Bassett-Powell, Gwyn Roberts and Cerian Jones together with Denbighshire County Councillor Delyth Jones.

3. DECLARATIONS OF INTEREST.
Councillor Amanda Lawson on Agenda number 9 below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING
Members confirmed 6th December 2023 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

7. TASK AND FINISH GROUP UPDATE.
No update available since the previous Council meeting.

8. FLOWER BEDS UPDATE
Councillor Jackie Jones and Henllan School hve completed the planting of the winter plants since the prefious Council meeting.

9. HENLLAN COMMUNITY LEISURE ASSOCIATION GRANT APPLICATION FORM.
A: No update available since the previous Council meeting from Mrs Angelie Lawson BEM.
B. Councillor Amanda Lawson reported that the Henllan Christmas Market held in December 2023 was a success with £2,400.00 surplus raised for local good causes.

10. FINANCE UPDATE.
A; Bank balances £36,300.96.
B. Authorised final 2023/24 precept receipts £5,474.00.
C. Authorised payments:-
1. Monthly HSBC fees £5.00.
2. Henllan Church Institute for the monthly Council meetings £30.00.
3. HLCA for the Community Christmas Tree £120.00.
4. Dylan Rhys Jones for Internal Audit Work £240.00.
5. Clerk’s Postage Stamps Costs ££32.83.
6. SLCC Annual Membership Fee (Clerk) £188.00.
7. Manweb for the Henllan Public Convenience £223.87.
8. Caretaker’s salary for the quarter ended 31st December 2023 £125.04.
9. Clerk’s Salary for the quarter ended 31st December 2023 £720.00.
10. HM Revenue & Customs for PAYE for the quarter ended 31st December 2023 £180.00.
11. Mrs Jackie Jones for the winter flowers £52.04.
D. Setting of the Council’s 2024/25 Precept requirement – after consideration, the Members resolved on the Council’s Precept requirement of £16,280.00 for the 2023/2024 financial year which is a precept standstill of £42.00 per Council Tax dwelling within the community area of Henllan for the second consecutive year.
E. Audit Wales updated report. The Clerk is in the process of gathering all of the information required by Wales Audit in Cardiff.

11. PLANNING ISSUES.
Planning Application: 28/2023/0851 – Erection of single storey extension and alterations to dwelling on land at Cil-y-Coed, Henllan. The application was withdrawn by the applicant prior to the Council meeting.

12. CORRESPONDENCE.
Already covered elsewhere within the agenda.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A: The local Denbighshire County Council members in attendance provided information on the following issues:-
1: The 40% cut of the County Libraries in Denbighshire in the current financial year.
2. Update on the current newly built Recycling Centre in Denbigh.
3. Update on the Traveller Sites to be earmarked with the County by 2027.
B. Councillor Pauline Edwards noted the local highways that require pothole repairs.

14. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no urgent business for consideration.

15. NEXT COUNCIL MEETING – TUESDAY 6TH FEBRUARY 2024 IN THE HENLLAN CHURCH INSTITUTE. AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON WEDNESDAY 6th DECEMBER 2023 IN THE LLINDIR INN, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Ian Carrie, Clwyd Spencer, Geraint Williams together with Denbighshire County Councillor Pauline Edwards.

2. APOLOGIES FOR ABSENCE.
Councillors Nia Lyon, Gwyn Roberts, Amanda Lawson, Cerian Jones, Councillor Delyth Jones Denbighshire County Council, Geraint Lloyd Williams Denbighshire County Council, Ifan Davies Clerk to the Council.

3. DECLARATIONS OF INTEREST.
No declarations of interest were tabled at the meeting.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th November 2023 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

7. TASK AND FINISH GROUP.
Report was submitted to the Council by e-mail by Councillor Delyth Jones Denbighshire County Council this was read to the attendees by Councillor Ian Carrie.

This report contained details of how Top Park could trusteeship could be transferred from Denbighshire County Council to other trustees yet to be determined.

An offer was tabled by Councillor Delyth Jones Denbighshire County Council for an officer of the County Council to come to the Henllan Community Council to discuss the process of transfer.

Councillor Carrie offered to produce a report with Chris Brown (to be agreed) on what maintenance and minor improvements that would be required to Top Park by the new trustees prior to Denbighshire County Council handover.

8. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
The SID sign on Denbigh Street is now working correctly however, vehicles are still speeding through Henllan village.
Councillor Jackie Jones and Councillor Ian Carrie are investigation the loan of a Radar Gun loan from North Wales Police in the New Year to see if future enforcement may be necessary.
The requested H marking has been installed on Garn Lane junction of School Street as requested by the Community Council. However, the requested STOP sign cannot be installed as the Welsh Assemblies Roads criteria has not been met, the resident who requested this has been informed.

10. FLOWER BEDS UPDATE:-
A. Maes Sadwrn Flower Bed contents – Clwyd Spencer reported that a local landscape gardener has shown an interest in removing the hard packed soil to get this replaced. Consultation will be held with local residents on what to plant in this planter. Site meeting prior to the next Council meeting to assess the amount of work required.
B. Winter planters – Councillor Nicola Neale, and Councillor Jackie Jones has supplied the replacement winter planters for the remainder of Henllan.

11. HENLLAN COMMUNITY LEISURE ASSOCIATION GRANT AID APPLICATION FORM.
Members considered the completed grant aid application form provided by Henllan Community Leisuire Association (HLCA) for funding costs towards the provision of Marquee and expenses of £1,000.00 for the Henllan Christmas Market. Unfortunately, financial information was not attached to the grant application. Decision on this grant was deferred until the next meeting giving the HLCA time to supply the missing financial information.

12. DENBIGHSHIRE COUNTY COUNCIL COMMUTED SUMS.
Councillor Ian Carrie is communicating with Denbighshire County Council with regards to the Commuted Sums Grant within the 2023/24 financial year is £1,293.98 for the Henllan

13. FINANCE UPDATE
The Clerk circulated Members with the updated annual financial statement covering the period from 1st April to 30th November 2023.

14. PLANNING ISSUES
No planning issues were submitted.

15. CORRESPONDENCE – TREES FELLED IN HENLLAN.
Councillor Delyth Jones Denbighshire County Council reported that Simon Williams, Planning enforcement officer County Council is looking into the alleged breach.

16. COMMUNITY 2023 CHRISTMAS TREE.
The annual 2023 Community Christmas Tree was collected and erected by Mrs Angeline Lawson BEM outside the school. The Community Council are grateful to Mrs Lawson for her help and assistance with the Henllan Christmas Tree.

17. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
None received.

18. NEXT COUNCIL MEETING – TUESDAY 2nd JANUARY 2024 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 PM.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 7TH NOVEMBER 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Ian Carrie, Amanda Lawson, Nicola Neale, Geraint Williams, Gwyn Roberts, Clwyd Spencer, Merfyn Roberts together with Denbighshire County Councillors Pauline Edwards and Delyth Jones together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nia Bellis and Cerian Jones.

3. DECLARATIONS OF INTEREST.
A: Councillors Clwyd Spencer on item 7 below.
B. Councillor Gwyn Roberts on items 7 snd 12 below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
None in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 3rd October 2023 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

7. TASK AND FINISH GROUP.
A: Councillor Chris Brown provided Councikl with the following updated report:-
I would formally like the community council to consider supporting the clubs as follows:
1. Allow us to utilise the water and waste facilities at the toilet block by linking our cabins to your services.
2. Erect ball stop netting behind the goal on the Ty Coch Street side, this will reduce the impact on both the properties on Ty Coch Street, any cars that are parked in the car park and street as well other on-field benefits for the club.
3. Ensure that all the boundaries of Top Parc are properly maintained, currently the fences and hedges on the Llannefydd road side (and the hedges on the Rectory Lane side are not being maintained and in some places are a significant danger to the public – I spoke with Ian in detail about this.
4. The gateway to Top Parc is a real embarrassment (to everyone in the community?) and is not being properly maintained by Denbighshire CC, the gates are also in a poor (aesthetic) condition, I believe there is some money in the community pot for Henllan (£1200-1300), could it be used on the gates?
In respect of items 1 & 2 the clubs are not looking for any financial support, just approval to press ahead, for items 3 & 4 I will leave you to decide how this can be dealt with, this has been addressed multiple times with DCC and nothing has been done, Denbighshire’s H&S department were also brought into the conversation, I still have that email.
I would be really grateful if you could respond at your earliest convenience to these matters, as clubs we are trying to make the best of a difficult situation and as you are aware the issue of Top Parc and open/recreational space is an ongoing problem at this time.

B. Denbighshire County Councillor Delyth Jones reported that Mrs Rebecca Williams, Denbighshire County Council Principal Chartered Valuation and Estates Surveyor, is in the process of updating the Top Park ownership/lease prior to resolving the future ownership/lease of the property.

8. REMEMBRANCE SUNDAY SERVICE 12TH NOVEMBER 2023.
No update since the previous council meeting.

9. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
A: Denbighshire County Councillor Pauline Edwards agreed to look into the prior SID signage on the approach to the School which is under ownership of the County Council.
B. Denbighshire County Councillor Delyth Jones will look into the issues of providing STOP sign at the Church Street/Denbigh Street junction in Henllan together with the appropriate signage for Lon Fain in Henllan.

10. FLOWER BEDS UPDATE:-
A. Maes Sadwrn Flower Bed contents – Councillors Nicola Neal and Clwyd Spencer will hold a site meeting prior to the next Council meeting to assess the amount of work required.
B. Winter planters – Councillor Nicola Neale with order the replacement winter planters for the remainder of Henllan.
C. Members thanked Mrs Eryl Davies for maintain the Flower Beds in Bron Llan, Henllan.

11. ONE VOICE WALES AND DENBIGHSHIRE COUNTY COUNCIL TRAINING COURSES UPDATE.
The Clerk circulated Members with the One Voice Wales November 2023 Training Courses.

12. YSGOL GYMRAEG HENLLAN GRANT AID APPLICATION FORM.
Members considered the completed grant aid application form provided by Ysgol Gymraeg Henllan for funding costs towards the legal fees of £1,530.00 in to order down the plot of land on the Parc-y-Llan boundary with Ysgol Gymraeg Henllan – Members resolved to the grant funding of £1,530.00.

13. DENBIGHSHIRE COUNTY COUNCIL COMMUTED SUMS.
Councillor Ian Carrie is communicating with Denbighshire County Council with regards to the Commuted Sums Grant within the 2023/24 financial year is £1,293.98 for the Henllan Community to check the availability of the grant towards play equipment for the Hanllan Play Park.

14. FINANCE UPDATE TO INCLUDE:-
A: The Clerk circulated Members with the updated annual financial statement covering the period from 1st April to 31st October 2023.
B. Schedule of authorised payments since the previous Council meeting:-
1. JTM Signs for Remembrance Service Signage £180.00.
2. Ysgol Gymraeg Henllan for grant aid application £1,530.00.
3. Viking Direct for Henllan Conveniences stock £178.88.
4. Fineline for photocopies £50.66.
5. Henllan Church Institute for Council meeting £30.00.
6. Royal British Legion for the Poppy Wreath £100.00.
C. Mr Dafydd Rhys Jones, Council’s Internal Auditor, has received the Council’s information to to complete the Council’s Annual Returns for the four years ended 31st March 2023.
15. PLANNING ISSUES:-
Denbighshire County Council has granted planning permission for the Planning Application: 28/2023/0581 – Erection of extension to side of dwelling and associated works at 1 Glasfryn, Henllan.

16. CORRESPONDENCE – TREES FELLED IN HENLLAN.
Council is informed by local residents of a potential breach of planning control by means of works to trees in a conservation area land to east 10-12 School Street in Henllan. Denbighshire County Council is looking into the alleged breach.

17. COMMUNITY COUNCIL WEBSITE UPDATE.
A: The Clerk has renewed the Website Domain and Hosting Fees with Winserve.
B. Councillor Gwyn Roberts is the Website Administrator who inputs the information on the Henllan Community Council Website.

18. COMMUNITY 2023 CHRISTMAS TREE.
Members resolved to purchase the annual 2023 Community Christmas Tree which will be collected and erected by Mrs Angeline Lawson BEM.

19. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillors in attendance updated Members with the progress of the new Tip/Recycling Centre in Denbigh.

20. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Councillor Amanda Lawson confirmed that the annual Henllan Christmas Fayre will be held on Saturday 2nd December 2023.

21. NEXT COUNCIL MEETING – WEDNESDAY 6TH DECEMBER 2023 IN THE HENLLAN CHURCH INSTITUTE OR THE LLINDIR INN (DEPENDING ON AVAILABILITY) AT 7.30 PM.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 3RD OCTOBER 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Ian Carrie, Nicky Neale, Geraint Williams, Clwyd Spencer, Merfyn Roberts, Gwyn Roberts, Amanda Lawson together with Denbighshire County Councillor Pauline Edwards and the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nia Bellis and Cerian Jones together with Denbighshire County Councillors Delyth Jones and Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
Councillor Clwyd Spencer on agenda item 16A below.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
No members of the public were in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 5th September 2023 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Denbighshire County Council noted the request “STOP” sign and highway markings at the Church Street highway junction with Denbigh Street in Henllan.

7. TASK AND FINISH GROUP REPORT.
Denbighshire County Councillor Delyth Jones reported per appendix 1 below.

8. HENLLAN WAR MEMORIAL UPDATE.
The Clerk will update the previous Council Minutes to read:
“Mrs Angeline Lawson, BEM, reported that a contractor for the war memorial lettering is still being sought.”

9. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie reported that the equipment on site is now working after a couple of recent repairs to the equipment.

10. FORMER TIP FIELD UPDATED REPORT.
Denbighshire County Councillor Delyth Jones reported per appendix 1 below.

11. FLOWER BEDS UPDATE.
Councillor Nicky Bassett-Powell reported at the previous Council meeting – “With the exception of the Maes Sadwrn Flower Beds which requires re-stocking in the Autumn all the other flower beds owned by the Community Council are fully stocked with planters and are look after by Angeline Lawson during school holiday periods (Maes-yr-Efail), Ysgol Henllan (opposite entrance to Parc-y-Llan Housing Estate and at Maes-y-Felin Housing Estate) and Mrs Eleri Wynne (next to Plas Meifod Farm Entrance) and Eryl Davies Bronllan planter.

12. ONE VOICE WALES AND DENBIGHSHIRE COUNTY COUNCIL TRAINING COURSES UPDATE.
The Clerk circulated Members with the One Voice Wales September 2023 Training Courses list.

13. FINANCE UPDATE.
A: The Clerk circulated Members with the updated annual financial statement covering the period from 1st April to 30th September 2023.
B. Schedule of authorised payments:-
1. One Voice Wales Training courses £76.00.
2. Church Institute meeting hire £30.00.
3. Public Conveniences Electricity £169.12.
4. Winserve Websire fees £111.78.
5. Monthly HSBC Fee £5.00.
6. Caretakers Salary £125.04.
7. Clerk’s Salary £720.00.
8. Henllan Flower Show grant aid £800.00.
9. Church Institute monthly Council meeting £30.00.
10. HM Revnue & Customs for PAYE for the quarter ended 30th September 2023 £180.00.
11. Wales Audit for External Audit Fees for the year ended 31st March 2019 £645.00.
12. Winserve Website Fee £111.78.
13. Winserve Website Fee £21.58.
14. Monthly HSBC fee £5.00.
C. Henllan Flower Show Grant Application Form. Members duly condidered the application form and resolved to the grant aid of £800.00.
D. the Chair and Responsible Financial Officer signed off the completed Annal Returns for the four years ended 31st March 2023.

14. PLANNING APPLICATIONS -None received.

15. REMEMBRANCE SUNDAY SERVICE 12TH NOVEMBER 2023.
A: Denbighshire County Council confirmed the completion of the “Road Closure” Order.
B. JT & M Signs will provide the road closure signage for the quoted of £150 + VAT.
C. the Chair will lay the ordered Poppy Wreath on behalf of the Community Council.

16. CORRESPONDENCE.
A: the Principal Chartered Valuation and Estates Surveyor of Denbighshire County Council informed Council that the County assets of Peronne Farm and Land at Maes-y-Groes Farm in Henllan are surplus to the requirement and will subsequently disposed to the tenants.
B. Councillor Ian Carrie reported that Denbighshire County Council Commuted Sums Grant within the 2023/24 financial year is £1,293.98 and will contact Denbighshire County Council to check the availability of the grant towards play equipment for the Hanllan Play Park.
C. Members resolved to provide a letter of support towards Amanda Lawson’s application to Grwp Cynefin for a property in Henllan.

17. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Already covered elsewhere within the minutes.

18. NEXT COUNCIL MEETING – TUESDAY 7TH NOVEMBER 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 PM

 

APPENDIX 1.

1. Rebecca Musgrave meeting and walkabout. May I in the first instance correct the record made for the last meeting (Scan of Welsh version) – the meeting with Rebecca Musgrave was arranged in connection with Road Safety issues around the village – in particular in response to a request made by Mr Nathan Penfold as a village resident, who is also a wheelchair user. Mr Penfold and his wife attend a meeting of the HCC before the summer noting issues surrounding dropped curbs being blocked by parked cars etc.

13 September – meeting held with Rebecca Musgrave, Cllr Delyth A Jones, Nicky Neale and Jackie Jones.

• Walkabout held with Mr & Mrs Penfold and above members to discuss issues surrounding dropped curbs and how this impacts ease of movement around the village for several groups of resident – wheelchair users; families with pushchairs/young families; users with mobility aids.
• Key dropped kerbs identified that can appear hidden due to location and the materials used for construction – agreement for RM to request ‘H line markings’ to be added in order to draw attention.
• Discussion held re road safety issues identified with vehicles entering Denbigh Street from Church Street – change of line marking discussed in order to alert drivers to the need to prioritise vehicles on Denbigh street before moving out of the junction. RM agreed to take discuss this issue further with the Road safety service with a view to actioning this request. It was noted that requested change to the signage i.e. for a STOP sign – was likely to be a long, arduous and very costly process that would require WG sanction and was therefore unlikely to be a possibility. Issues of car parking adjacent to the junction, outside the village shop also discussed – noted issues surrounding the need for easy access to the village shop as an important factor. More consideration by HCC needed.
• Costs associated with the agreed dropped kerb H lines and junction line markings – RM agreed costs to be covered by DCC Road Safety budget.
• Timing of the completion of works would be dependent on deploying Line marking team at a time when other planned works are to be completed in the vicinity. RM to confirm when this is likely to be in due course.
• Also discussed request for Street name signage on the lane adjacent to the Church/Church institute – DAJ requested confirmation of the legally adopted name for this Lane in order to make further enquiries. NN/JJ to confirm in due course.

2. Pedestrian safety: Also discussed during walkabout – concerns surrounding pedestrian safety along parts of Garn Lane e.g. dog walkers; wheelchair users etc. I have made initial enquiries with Adrian Walls (DCC Highways Information Manager) and Ben Wilcox-Jones (Active Travel and Road Safety) to look at possible alternatives along this narrow route. I will be able to share more information in the November meeting.

3. The Old Tip – update. I have asked for an update from Liz Wilcox-Jones re this development – please see e mailed response and attached map demonstrating proposed extended footpath as access to the site.

4. Top Park – I have been in touch with Gary Williams (Corporate Director) and Dave Lorey in order to request and update with the regards to the legal standing of the Covenant as discussed in the last meeting. To date I have received no further information. Cllr Gwyneth Ellis (Plaid Cymru Lead Member for Finance, Property and Assets) has agreed to support the process. I will continue to pursue this matter and will hopefully have more to report at the November meeting.

5. Parc y Llan play park – I received report of an issue with a trip hazard at the park by a concerned resident, parent. I have made enquiries – the Parc is under the governance of DCC Housing department. I have now been notified that there was a safety issue with a seesaw at the park. Item was removed for repair. Local company have been issued with the works but some delay has been encountered with the delivery of the necessary parts in order to repair the apparatus. DCC have now chased this matter with the relevant company in order for the seesaw to be reinstated ASAP. I have notified the resident with this information and asked that she contact me again if there is no action within the next few weeks.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 5TH SEPTEMBER 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Bassett-Powell, Nia Bellis, Geraint Williams, Gwyn Roberts, Clwyd Spencer, Merfyn Roberts together with Denbighshire County Councillors Delyth Jones, Pauline Edwards, Geraint Lloyd-Williams and the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors, Ian Carrie, Amanda Lawson and Cerian Jones.

3. DECLARATIONS OF INTEREST.
None received.

4. DISCUSSION WITH MR CHRIS BROWN N REGARDS TO THE “RECREATION” FACILITIES WITHIN HENLLAN.
The Chair welcomed Mr Chris Brown to the meeting who presented Community Council in regards to the “Recreation Facilities” in Henllan. Following the background to the report, Mr Brown summarised in the short term (1 to 3 years) improvements needs to be made in the following areas:-
A: Changing Clubhouse facility.
B. Pitch.
C. Maintenance.
D. Car Park.
E, Pitch Access.
F. Space Issues.
G. Other Locations.
Mr Brown concluded his report with five recommendations.
Members resolved to elect the following “Task and Finish Group” to discuss the findings of Mr Brown’s report:-
Community Councillors Clwyd Spencer, Nia Bellis, Nicky Bassett-Powell, Denbighshire County Councillors Delyth Jones and Pauline Edwards together with Mr Chris Brown.

5. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
There were no members of the public in attendance.

6. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 4th July 2023 minutes as a true record and signed by the Chair.

7. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

8. HENLLAN WAR MEMORIAL UPDATE.
No updated report since the previous Council meeting.

9. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie reported – “SID update the sign is in and working however, SETs will be returning to tweak the installation. Rebecca Musgrave will be attending to the change of speed limit on the 17th Sept to 20mph.”
10. OLD TIP FIELD UPDATE.
Denbighshire County Councillor reported that the next site meeting with Rebecca Musgrave at the former “Old Tip site” in Henllan will be on 13th September 2023 at 10.00 am and any of the Members of the Community Council are welcome to attend the site meeting.

11. FLOWER BEDS UPDATE.
Councillor Nicky Bassett-Powell reported “With the exception of the Maes Sadwrn Flower Beds which requires re-stocking in the Autumn all the other flower beds owned by the Community Council are fully stocked with, Ysgol Henllan (Opposite entrance to Parc-y-Llan Housing Estate), Eryl Davies flower planter (Bronllan) and Mrs Eleri Wynne (next to Plas Meifod Farm Entrance).

12. HENLLAN PUBLIC CONVENIENCES REQUIRED WORKS.
All of the required works are completed onsite.

13. TRAINING COURSES UPDATE.
A: The Clerk circulated Members with the One Voice Wales September 2023 Training Courses list.
B. Denbighshire County Councillors confirmed that Denbighshire County Council has offered the “Code of Conduct” course free of charge to the Members of the Council.

14. FINANCE UPDATE.
A: Bank balances £37,495.56.
B. Second 2023/24 precept instalment £5,474.00.
C. Two £5.00 monthly HSBC bank charges £10.00.
C. Council received the Henllan Flower Show Grant Application Form for consideration. Members resolved to defer decision until the next Council meeting in order to receive additional financial information from the applicants.

15. PLANNING ISSUES.
A: The Town and Country Planning (Development Management Procedure) (Wales) Order 2012 (As Amended). Consultation prior to lodging a planning application. Land off Cil y Coed, Henllan pre Denbighshire County Council planning application for information purposes.
B. Planning Application: 28/2023/0581 – Erection of extension to side of dwelling and associated works at 1 Glasfryn, Henllan – No objections.
C. Denbighshire County Council has granted planning permission for the planning application: 28/2023/0419 – Change of use of agricultural land to form equestrian paddock and associated works on land at Tan-y-Graig, Mill Lane, Henllan.

16. REMEMBRANCE SUNDAY SERVICE 12TH NOVEMBER 2023.
Confirmation that the annual Remembrance Sunday Service will take place on 12th November 2023 and the Clerk will arrange for a road closure application with both Denbighshire County Council and JT & M Signs.

17. CORRESPONDENCE.
Already covered elsewhere within the minutes.

18. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A: Updated written report from Councillor Delyth Jones in Appendix 1 below.
B: Denbighshire County Council has created more “Wild Flowers” areas this by the introduction of the Yellow Rattle plant which increases the chances of establishing and maintaining flower-rich grassland. Yellow rattle reduces the above ground grasses and legumes and is also thought to affect the rate of nutrient cycling and the composition of the soil microbial community.
C. Members resolved to ask Denbighshire County Council to provide a “STOP” sign and highway markings at the Church Street highway junction with Denbigh Street in Henllan.

19. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no urgent business for consideration.

20. NEXT COUNCIL MEETING – TUESDAY 3RD OCTOBER 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

APPENDIX1.

With regards to the ongoing concerns with regards to speed of travel through Henllan as discussed in the June meeting of HCC. I have now spoken to Becky and received the following as a response:

• She drew attention to the new SIDS device to be delivered next week. Noted that DCC would be happy to monitor the speeds noted on the device once fitted as to whether or not any further steps may be needed.
• It was noted that they would not be able to agree to a formal speed monitoring exercise at this point due to i) cost ii) forthcoming reduced speed limit to 20 mph soon.
• Road safety are awaiting further guidance from WG with regards to monitoring of speed Data in the proximity of all schools. Becky was of the opinion that WG are likely to request this Data and therefore a monitoring exercise in the vicinity of Henllan school would then be completed at that point. We will have to wait and see.
• Road safety are also in discussion with police/community police with a high likelihood that officers will be carrying out an engagement/enforcement exercise (i.e. possibly with speed cameras) once the new 20 mph are in force. Becky will discuss with them the possibility of arranging for a visible presence by them near the school in order to engage with residents and highlight the need to adhere to the speed limit by passing traffic.
• Becky and team are in the process of developing their comms strategy via website, social media etc in order to highlight new 20 mph – comms would then be available to be shared on the Henllan Fb pages/communications.
• Becky is happy to continue to work with HCC during and following the above.

I also discussed the possibility of ‘H’ line markings for dropped kerbs around the village. Becky was very much in agreement that cars parking across such crossings was a very real problem not only for the disabled wheelchair users but also families with prams and elderly residents with mobility aids.

I am therefore in the process of arranging a meeting with the Resident who attended June meeting, Becky and myself to walk around the village in order to identify and fully understand the issues. I am waiting for time / date for this but am hopeful to be able to arrange something for next Tuesday as Becky will be in Henllan with the SIDS. If a member of HCC would like to join us for this informal meeting please let me know and I will share the details with you.

Any works line marking would need to be discussed and agreed with Peter Leigh. Becky also noted that there would be a cost of approx. £50 associated with each marking – a discussion would also need to be had with regards as to who would be responsible for these costs. Would HCC be willing to discuss the matter should the need arise with a view to funding / part funding the works if necessary?

Becky also suggested that an engagement exercise in the vicinity of the most offending areas might also be considered – either by way of leafleting, or also by way Community police engaging with residents (knocking doors) to gently raise the issue. This type of strategy has proven to be quite effective in other locations with a similar issue.

I will update you all further once I have met with Becky.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 4TH JULY 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:-
Councillors Jackie Jones (Chair), Ian Carrie, Amanda Lawson-Stoner, Nicola Neale. Nia Bellis, Clwyd Spencer, Gwyn Roberts, Merfyn Roberts, Geraint Williams together with Denbighshire County Councillor Pauline Edwards and the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillor Cerian Jones and Denbighshire County Councillors Delyth Jones and Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. DISCUSSION WITH THE MEMBERS OF THE PUBLIC IN ATTENDANCE.
There were no members of the public in attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th June 2023 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A: Mr Philip Neale erected the Top Park Plaque prior to the previous Council meeting.
B. County Councillor Delyth Jones reported:-
As an update with regards to Road safety issues raised in the last meeting.
I sent in a request for information – support with both the dropped kerb line marking in response to the residents’ concerns. Also a note of request with regards to the wider issues and ongoing concerns in connection with the Road safety and excess speed concerns noted by residents on a regular basis. The request was sent in immediately after last month’s committee.
I have now made initial contact with Rebecca Musgrave and am in the process of arranging a meeting with her to look at these matters more closely as soon as I return home. I hope to be able to arrange a meeting to walk around the village, possibly with the concerned resident in order to identify the main areas of concern and restriction in terms of both wheelchair, mobility aids and people with prams in order to see what can be done. I will report back any actions as soon as I have anything further to report. I will also discuss the possibility of inviting a member of the road safety team to a HCC meeting in the autumn with a view to also discuss possible open resident meetings to address concerns.
Apologies that I do not have more comprehensive news as yet, but progress is being made.

7. HENLLAN WAR MEMORIAL UPDATE.
Mrs Angeline Lawson BEM reported:-
“Unfortunately, no, I have had no luck.
Two contractors have been out to have a look at the works. A further two said they would not be interested in quoting.
Following numerous calls to both, one said that as it was only 3 letters it was not cost effective for them to quote, the other has not returned my calls.
Very frustrating indeed.
If any Council Members can advise on any potential contractor, I’d be happy to follow it up.”

8. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie reported:-
“I will be receiving our recently purchased SID sign this coming Tuesday 18th July from Becky at Denbighshire County Council.
Once received I will of course study the instructions for fitting and get the sign fitted asap, this may have to be commissioned by Becky I will check about this.
Soon as possible I will get this fitted to the existing post.
One up and running I would to invite Councillor Gwyn Roberts Governor of Henllan School the Headmaster plus Children to the sign so we can have a photo taken for our Facebook page.”

9. TOP FIELD UPDATE.
Members resolved to invite Mr Chris Brown to the next Council meeting to discuss the “Top Field” issues.

10. FLOWER BEDS UPDATE.
A; Mrs Julie Roberts thanked members for the lovely gift for looking after the Flower Beds.
B. Ysgol Henllan will maintain the Flower Beds in Denbigh Street whilst members will assist Councillor Nicola Neale maintaining the other Flower Beds in Henllan.
C. Mr Sefton Bentley reported:-
“There is the small island near the house with a little pine tree in it and I maintain that piece of grass and tree.
Would it be possible to provide me a single layer of the new flower boxes what’s been put in place around Henllan? All I require is a new layer. The square sleepers are now falling apart after 9 yrs. It gives me great pleasure to ensure as you entre Henllan from Trefant side, it looks welcoming especially Xmas time.”
Members resolved to defer decision until the proposed Denbighshire County Council highway works on location has been completed.

11. HENLLAN PUBLIC CONVENIENCES REQUIRED WORKS.
All the required works has now been completed.

12. RECENT ANTISOCIAL BEHAVIOUR IN HENLLAN.
Councillor Ian Carrie reported:-
“On Monday I received a phone call from Gareth who attends to the toilet block to advise that the Gents toilets at Top Park had been vandalised.
He locked the door to the Gents toilets and I arranged to meet him there and I took photographic evidence which is attached.
This was the first incident that was reported. However I have since been notified of two further incidents.
The first is regarding Youths who have been kicking the front door of a resident on Church Street Henllan, and the second was the Hairdressers on Church St / School St who reported having a drinks carton thrown at the property, however the owner confronted the youths who denied responsibility.
I placed the photos on the Henllan Facebook page and have been given some possible names of youths that could have caused the damage however, nothing can be proven.
I have contacted our Chairperson Jackie and we are attempting to contact the local Police Officers that attended one of our Community Council meetings to seek their help and requesting if they could arrange a drive through from local police officers as a possible deterrent.”
13. ONE VOICE WALES TRAINING COURSES UPDATE.
The Chair and Vice-Chair will attend the “Module 10 – Chairing Skills” of the One Ove Voice Wales Training Course on 25th July 2023.

14. FINANCE UPDATE.
A: The Clerk updated Members with the Council’s bank transactions spreadsheets covering the period from 1st April to 30th June 2023.
B. Authorised payments:-
1. Monthly HSBC Fee £5.00.
2. Henllan Church Institute for Council meeting £30.00.
3. Dwr Cymru for the public conveniences Water Rates £54.71.
4. Viking Direct for the public convenience provisions £120.35.
5. EG Morris Electrical to carry out electrical inspection and report for the Henllan toilet block – £102.00.
6. Clerk’s salary for the quarter ended 30th June 2023 £720.00.
7. HM Revenue & Customs for PAYE for the quarter ended 30th June 2023 £180.00.
C. Members considered the following completed Henllan Community Council Grant Aid forms:-
1. Warm Space at the Henllan Church Institute – Members resolved to grant aid £739.00 towards the costs of the project.
2. Printer costs for the Ysgol Sul at the Capel Methodist Henllan – Members resolved to grant £500.00 of the project costs.

15. PLANNING APPLICATION.
Planning application: 28/2023/0419 – Change of use of agricultural land to form equestrian paddock and associated works on land at Tan-y-Graig, Mill Lane, Henllan – Members felt that there is insufficient information provided for observations to the subject planning application and plans.
Members observed that at the very least the planning application, if granted, should have a screening condition to protect highway users and neighbouring properties.

16. CORRESPONDENCE.
The Clerk received report from a local resident regarding some overgrown highway hedges within Henllan Village which are obstructing the village pavements. Councillor Ian Carrie has already reported the issue to Denbighshire County Council via Customer Services.

17. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Pauline Edwards reported:-
A: The new housing development in Henllan Street at Denbigh will be complete by middle of August.
B. The Local Development Plan Development Plan is currently under consideration by the County.

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Councillor Ian Carrie is in the process of completing the Council’s Facebook Page.

19. NEXT COUNCIL MEETING – TUESDAY 5TH SEPTEMBER 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 6TH JUNE2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Chair), Ian Carrie, Nicky Bassett-Powell, Gwyn Roberts, Merfyn Roberts, Geraint Williams, Mrs Amanda Lawson-Stoner, Denbighshire County Councillors Delyth Jones and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nia Bellis, Clwyd Spencer, Cerian Jones together with Denbighshire County Councillor Pauline Edwards.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd May 2023 minutes as a true record and signed by the Chair.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Already covered elsewhere within the minutes.

6. HENLLAN WAR MEMORIAL UPDATE.
Mrs Angeline Lawson BEM is awaiting a quotation from Vallance Memorials from Ruthin for the required works on three letters on the War Memorial.

7. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie reported that the anticipated works will take place in July 2023.

8. KING CHARLES III CORONATION EVENT REPORT.
The King Charles III Coronation event hosted by the HCLA on 7th May 2023 was well attended and enjoyed by all and the “Coronation Medals” provided by the Council were handed out and gratefully received by the local Children.

9. INITIATIVE LIAISON OFFICER’S REPORT.
Report for the remainder of the 2023 calendar already supplied by Councillor Mrs Amanda Lawson-Stoner.

10. FLOWER BEDS UPDATE.
A: The Maes Sadwrn Flower Bed has now been repaired by White Oak Property Services.
B. Mrs Eryl Davies has completed the planning works on the Bron Llan, Llindir Street Flower Boxes at the cost of £103.96 to the Council.
C. Councillor Nicky Bassett-Powell reported that further volunteers, Councillor Gwyn Roberts and Ms June Roberts) to look after the planters within Henllan for the summer months with additional volunteers required within the winter months.

11. HENLLAN PUBLIC CONVENIENCES REQUIRED WORKS.
A: Members resolved to appoint E G Morris Electrical Contractor from Denbigh the required national inspections for the property.
B. Members authorised for the minor repairs required on the premises.

12. TOP FIELD PLAQUE.
Councillor Gwyn Roberts has kindly re-erected the missing “Plaque” at the Top Park.

13. ONE VOICE WALES TRAINING COURSES UPDATE.
A: The Clerk circulated Members with the May 2023 One Voice Wales training courses and that Denbighshire County Council are also providing training courses.
B. The Chair reported that Denbighshire County Council will provide some training courses during September 2023.

14. FINANCE UPDATE.
A: The Clerk updated Members with the annual financial statement covering the month of April 2023.
B. Authorised payments:-
1. Monthly HSBC Fee £5.00.
2. Henllan Church Institute for Council meeting £30.00.
3. Scottish Power for the public conveniences electricity supply £132.47.
4. Mrs Eryl Davies for flower bed planters £103.96.
5. Information Commissioner’s office for Data Protection annual fee £35.00.
6. White Oak Property Services for the Maes Sadwrn Flower Beds repairs £790.00.

15. PLANNING ISSUES.
None received.

16. CORRESPONDENCE.
A: The Chair of the Governing Body of Ysgol Gymraeg Henllan reported:-
I have recently noticed on social media more and more comments about the safety of our roads in Henllan.
I am the chair of governors at Ysgol Gymraeg Henllan and we, as a school, have also complained in the past to Denbighshire CC about the speed of some vehicles on the roads in Henllan, we already have a pupil who suffered severe, life changing injuries due to a road traffic accident, admittedly this was not in Henllan but a nearby village, however, it is only a matter of time I feel before this happens here.
I would urge you to please raise this issue once again with our full support, if we as a school can help in any way, maybe the school council could help, then please do not hesitate to ask, I thank you for your support in advance.”
Denbighshire County Ward Councillors reported that Safety Officers of the County Coucncil are in the process of assessing the concerns of the issues raised and report back in due course.
B. Denbighshire County Council Local Development Plan Team provided City, Town and Community Council LDP Drop in Sessions during June and July 2023.

17. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
The County Councillors present provided an updated report on the “Top Field” (former old dump field in Henllan).

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There was no urgent business for discussion.

19. NEXT COUNCIL MEETING – TUESDAY 4TH JULY 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MONTHLY MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 2ND MAY 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

1: PRESENT;
Councillors Jackie Jones (Chair), Clwyd Spencer, Geraint Williams, Gwyn Roberts, Merfyn Roberts, Nia Bellis, Denbighshire County Councillors Delyth Jones and Pauline Edwards and the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nicky Bassett-Powell, Ian Carrie, Amanda-Lawson-Stoner, Cerian Jones and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 4Th April 2023 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Thank you letters were received from the following organisations regarding the grant aid:-
A: St. Sadwrn Church Cemetery Account towards the annual cemetery costs.
B. Henllan Community Leisure Association towards the “Coronation” event costs.

6. HENLLAN WAR MEMORIAL UPDATE.
Mrs Angeline Lawson BEM reported that the cleaning of lettering at the Henllan War Memorial has been completed by North West Stone Masonry for the cost of £850.00.
There are three letters that have been damaged (agreed by Council Members) and will be reviewed for repair by Mrs Lawson and will report back to Council.

7. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
No update to report.

8. YSGOL GYNRADD HENLLAN PRIMARY SCHOOL JOINT MEETING WITH THE COMMUNITY COUNCIL.
Councillor Gwyn Roberts reported that the six posters provided by Henllan School have now been laminated and will be erected around the village by Councillor Roberts at the following locations:-
A: School Gate.
B. Football Field.
C. Maes Sadwrn Park.
D. Ffordd Meifod Road.
E. Two next to the existing Flower Beds.

9. INITIATIVE LIAISON OFFICER’S REPORT.
No update to report.

10. FLOWER BEDS UPDATE.
Councillor Nicky Bassett-Powell agreed, in the short term, to look after the Henllan Flower Beds planters.

11. HENLLAN PUBLIC CONVENIENCES REQUIRED WORKS.
A; The lock located at the disabled toilets ia a “Radar” lock which is opened by the universal “Radar” key.
B. Need to confirm the required national inspections for the property.

12. ONE VOICE WALES TRAINING COURSES UPDATE.
The Clerk circulated Members with the May 2023 One Voice Wales training courses and that Denbighshire County Council are also providing training courses.

13. FINANCE UPDATE.
A: Bank balances £36,196.07.
B: First 2023/24 Precept Receipt £5,474.00.
C. Authorised receipts:-
1. Monthly HSBC fee £5.00.
2. North West Stone Masonry £850.00.
3. Henllan Church Institute for Council meeting £30.00.
4. BHIB Ltd annual insurance premium £450.86.

14. KING CHARLES III CORONATION UPDATE.
Councillor Jackie Jones will attend the King Charles III Coronation event hosted by the HCLA on 7th May 2023 to hand out the “Coronation Medals” provided by the Council.

15. TO REVIEW THE CLERK’S SALARY FOR THE 2023/24 FINANCIAL YEAR.
Councillors Nicky Bassett-Powell and Jackie Jones met prior the meting to discuss the Clerk’s salary increase and recommends the following salary for the full Council to ratify – 20 hours per month @ £15.00 per hour = £300.00 per month. Members resolved to accept the recommendation.

16. PLANNING ISSUES.
None received.

17. CORRESPONDENCE.
Letter received by the Clerk reporting that the fallen top park “Plaque” is missing.
Members resolved that the “Plaque” is located in the storeroom of the Public Conveniences in Henllan. Councillor Gwyn Roberts will re-erect the “Plaque”.

18. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillors in attendance noted the large highway pothole on the Henllan to Trefnant road.

19. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no urgent business for discussion.

20. NEXT COUNCIL MEETING – TUESDAY 6TH JUNE 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 4TH APRIL 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT.
Councillors Jackie Jones (Chair), Ian Carrie, Clwyd Spencer, Nia Bellis, Geraint Williams, Gwyn Roberts, Merfyn Roberts, Denbighshire County Councillors Pauline Edwards and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nicky Bassett-Powell, Mrs Amanda Lawson-Stoner, Cerian Jones together with Denbighshire County Councillor Delyth Jones.

3. DECLARATIONS OF INTEREST.
A: Councillors Nia Bellis and Merfyn Roberts on agenda item 5C below.
B. Councillor Nia Bellis on agenda item 5D below.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th March 2023 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
Councillor Merfyn Roberts was in attendance at the previous Council meeting.

6. HENLLAN WAR MEMORIAL UPDATE.
Awaiting the commencement date of the requited work’s from the contractors.

7. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie reported that the new signage will be paid for in the new financial 2023/24 financial year by Denbighshire County Council prior to the repayment from the Community Council.

8. YSGOL GYNRADD HENLLAN PRIMARY SCHOOL JOINT VENTRE WITH THE COMMUNITY COUNCIL.
Councillor Gwyn Roberts reported that the six posters provided by Henllan School have now been laminated and will be erected around the village by Councillor Roberts.

9. INITIATIVE LIAISON OFFICER’S REPORT.
No report supplied.

10. FLOWER BEDS UPDATE.
A: The remaining completed Flower Bed have now been erected on the highway verge next to the entrance of of Plas Meifod Farm (following the granted permission from the pwners of Plas Meifod Farm)
B. Mrs Julie Roberts has announced her retirement from mainaining the Flower Beds in Henllan. Members received to look for a volunteer to replace Mrs Robers by be next Council meeting.

11. ONE VOICE WALES TRAINING COURSES UPDATE.
The Clerk circulated Members with the April 2023 training courses supplied by One Voive Wales.

12. FINANCE.
A: To receive the updated annual financial statement covering the period from 1st April 2022 to 31st March 2023 (copy attached).
B. Schedule of payments:-
1. Henllan Church Institute for Council meeting £30.00.
2. HM Revenue & Customs for PAYE for the quarter ended 31st March 2023 £111.40.
3. White Oak Property Services for three new planters £1,500.00.
4. Henllan Village Children’s Association for the King’s Coronation Medals (45) £57.98.
C. To consider the St. Sadwrn grant aid application form.
Members considered the completed grant aid application form and resolved to the grant aid £1,000.00.
D. To consider the HCLA grant aid application form.
Members considered the completed grant aid application form and resolved to the grant aid £500.00.

13. TO REVIEW THE CARETAKER’S SALARY FOR THE 2023/24 FINANCIAL YEAR.
Members resolved to increase the Caretaker’s salary to £10.42 per hour from the 1st April 2023.

14. TO REVIEW THE CLERK’S SALARY FOR THE 2023/24 FINANCIAL YEAR.
The Chair and Vice Chair will assess the Clerk’s salary from 1st April 2023 and report back at the next Council meeting.

15. PLANNING ISSUES.
None received.

16. CORRESPONDENCE.
Already covered elsewhere within the minutes.

17. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Councillor Delyth Jones provided the following updated report via email:-
Further to the recent Henllan CC meeting please find below update about issues raised in relation to DCC as promised:

1. Councillor training: I have contacted Gary Williams, Corporate director who will be able to provide the committee with ‘Code of Conduct training’ as well as possibly a ‘Council chair training’ if required. Gary is happy for you to contact him directly in order to discuss and arrange a suitable date and time: gary.williams@denbighshire.gov.uk
2. Waste disposal – Llannefydd road arrangements. Following a recent discussion with Neil Jones, officer with responsibility for Waste and refuse collection arrangements has confirmed that a process to re assess all areas currently on a bag collection with a view to moving these collections to the ‘Trolley box recycling model moving forward’ is currently underway. It is expected that almost all areas (including Llannefydd Road residents) will be able to be included in the new collection model due to the much smaller vehicles necessary for these collections. It is possible that the ‘Residual waste (black bin) collections will need to continue as a bag collection – but it is expected that this will be on a 4 weekly basis moving forward. Correspondence will be sent out to the properties affected by possible changes in due course.

3. Gypsy and Traveller site arrangements – as mentioned during the recent meeting a current Land Development Plan strategy plan stage is currently underway. This stage of the process will be looking at a variety of land use needs for the next period of time up to 2033 including: employment, residential as well as Gypsy and Traveller Accommodation.

There is also a duty for all Councils in Wales to undertake an assessment of the accommodation needs of Gypsies and Travellers every 5 years. A task and finish group has now been established to discuss and follow the requirements of the Welsh Government Gypsy and Traveller Accommodation Assessment requirements. This process will include discussions with the G&T community directly.

This work will be responsible for supporting the delivery of the new Gypsy and Traveller Accommodation Assessment document. At this stage this work will not include any site selection or respond to/review other ongoing operational matters around Gypsy and Traveller sites or encampments.

Should members of the Henllan Community Council require any further information with regards to this matter I can confirm that Cath Taylor is the officer who is currently responsible for these requirements: Catherine.M.Taylor@denbighshire.gov.uk

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no urgent business for discussion.

19. NEXT COUNCIL MEETING – Annual General Meeting followed by the monthly meeting of the Council on Tuesday 2nd May 2023 in the Henllan Church Institute at 7.00 p.m.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 7TH MARCH 2023 IN THE CHURCH INSTITIUE, HENLLAN AT 7.30 PM

PRESENT.
Councillors Nicky Bassett-Powell (Chair), Mrs Amanda Lawson-Stoner, Ian Carrie, Jackie Jones, Nia Bellis, Geraint Williams, Clwyd Spencer, Gwyn Roberts, Denbighshire County Councillors Delyth Jones and Pauline Edwards together with the Clerk.

1: WELCOME.
The Chair welcomed all present to the March 2023 meeting of the Council.

2. APOLOGIES FOR ABSENCE.
Councillor Cerian Jones together with Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None declared

4. DISCUSSION ON THE WORKS REQUIRED ON THE HENLLAN WAR MEMORIAL.
The Chair welcomed Mrs Angeline Lawson BEM (Representing St.Sadwrn Church) to the meeting and provided the Council with the following report:-
“Unfortunately, due to the War Memorial being sited within the church grounds, no works can be carried out until I have applied for a faculty from the Church in Wales, which you may be aware is an ecclesiastical license which gives permission to make physical alterations. I anticipate meeting with the church building inspectors next week which will then allow me to apply for the faculty.
I have attached photographs of the war memorial and quotes that I have received.
When I was asked to seek quotes for this project, my understanding the scope of the works to be carried out on the war memorial were as follows:
Special Clean all Stonework on the monument
Refurbish lead letter work.
Suitable contractors must demonstrate experience with this type of work.
You will note from the 4 quotes that I have received; none are consistent with the works that are required even though they all received the same scope of works.
I have met with North West Stone Masonry on site, who was extremely knowledgeable and experienced in specialist cleaning War Memorials, they have restored several war memorials in our local area. Their quote attached, please refer to their website for additional information.
North west Stone Masonry advise the project should be quoted in two parts, a) specialist cleaning and b) refurbishment of lead letter work.
Two of the attached quotes advise that some of the lead lettering is missing. I met on site with a contractor who physically manged to remove some broken lead lettering. This contractor advises that once the war memorial is cleaned there is every chance other lettering will be become dislodged.”

Members resolved:
A: To accept Mrs Lawson’s report and for the required works to be carried out per Mrs Lawson’s report and guidance
B. To accept Northwest Stone Masonry quote.
C. The Community Council will grant aid the project.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th February 2023 minutes as a true record and signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A: Discussion about getting the minutes out within a timeframe for agreement. However, discussed they could not be formally agreed until the next meeting as a true record. Therefore, not able to do what was intended. However, discussed the potential that we could look at the contents ahead of the meeting.
Councillor Geraint Williams discussed that a Welsh translation should also be available at the same time. Maybe a summary of the minutes in publications i.e., Parish Magazine. It is about telling people what we are doing as Henllan Community Council i.e., making a Facebook page, list of what we are doing within the community, actions, funding. Different communication methods available.
Do a summary of each meeting for the public and for comments out. I.e., decisions that have been passed.
List of actions as part of the minutes – maybe change to the format. Translate by Councillors Nia Bellis and Delyth Jones. Councillor Amanda Lawson-Stoner to do summary with Councillors Nicky Bassett-Powell and Jackie Jones and the summary to be shown to other councillors. Timeframe of by the end of the week to get the summary out and 1 week to agree or make comment
B. Councillor Ian Carrie provided a synopsis of the police visit from the last visit for Delyth and Pauline – discussion around the speeding vehicles throughout the vehicle – advised that where possible take the number plates of the vehicle and report them, police will have an informal visit. Speed monitoring at various points in the visit. If we wanted their help, they are here to support and advise. Henllan is one of the safest communities. In the summary, to put about in the summary that speed throughout the village will be monitored. Speed in village will be changed to 20MPH in August.
C. Ochr y Bryn and pothole just past Copy Hill – Copy Hill pothole is done. No response about Ochr-y-Bryn yet.
D. The general bad state of the Ochr-y-Bryn road need urgent attention.
E. Meifod Road is an issue with potholes and general surfacing.

7. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie provided an updated report.
A: Filled in appropriate forms and submitted to Denbighshire County Council Officers Rebecca and Ben.
B. Quotation from SP for Power supply to site, however, problem – if we get a permanent supply to site, dcc do not want to pay for this. DCC had agreed to handle the maintenance, however, this was only for the solar powered ones. Councillor Carrie asked for agreement as to whether we have the solar ones, which DCC purchase for us then invoice us for payment. We then own the sign, but DCC maintain it.
C. Waiting for approval for company in village to install as this was FOC.
Members resolved to accept Councillor Carrie’s report.

8. YSGOL GYNRADD HENLLAN PRIMARY SCHOOL JOINT MEETING WITH THE COMMUNITY COUNCIL.
A: Received email from the Head Teacher of Ysgol Henllan with dates to meet during daytime in term time. Councillor Gwyn Roberts to agree the preferred meeting day between the School and Community Council representatives.
B. Councillor Gwyn Roberts showed the posters that had been designed by the children. Looking to place by the park, football field, outside pub, Llindir and the triangle (speed indicator).

9. INITIATIVE LIAISON OFFICER’S REPORT.
Councillor Amanda Lawson-Stoner reported:
A: Still awaiting Biographies for the Council’s Website from some Councillors.
B. Looking at producing the Council’s Facebook Page and Logo for agreement.

10. FLOWER BEDS UPDATE.
A: Councillor Jackie Jones reported that the land earmarked for the spare Flower Bed on the Parc-y-Llan Estate in Henllan is no longer available for the Council’s use.
B. Plas Meifod location discussed. Councillor Clwyd Spencer spoke to Mrs Eleri Wynne, who agreed on the proviso that the Flower Bede doesn’t go on or near their crocuses which are growing nicely.
C. Flower beds at Bronllan – agreed that Mrs Eryl Davies will be reimbursed costs of the plants and for Councillor Amanda Lawson to write to Mrs Davies and thank for works already done and agreed to pay going forwards.

11. ONE VOICE WALES TRAINING COURSES UPDATE.
A: One Voice Wales are now stating it is not compulsory to attend the Training Courses, however, only advisory. Some incur a cost. All webinars. They recommending that we attend.
B. The Clerk will sending a list of courses out for people to look at and choose whether to attend. Code of conduct is compulsory to attend. Denbighshire County Councillor Delyth Jones will be sending details of someone to come to us for this. Potential to put out to other community councils for them to attend. There are other statutory ones to attend (Modules 1 to 5 inclusive).

12. FINANCE UPDATE.
A: To receive the updated annual financial statement covering the period from 1st April 2022 to 28th February 2023.
B. Bank balances:-
1. HSBC Current Account £10,990.35.
2. HSBC Saver Account £25,097.98.
B. Authorised bill payments:-
1. Caretaker’s salary for the quarter ended 31st March 2023 £108.56.
2. Clerk’s salary for the quarter ended 31st March 2023 £420.00.
3. One Voice Wales 2023/24 Annual Membership Fee £158.00.
4. Church Institute for the meeting room hire £30.00.
5. Clerk’s expenses for the year ended 31st March 2023 £617.86.
6. HSBC monthly fee £5.00.
C. Next month review Caretaker salary.
D. The clerk has not had pay increase since 1999 and falls below the national minimum wage. Councillor Clwyd Spencer proposal to provide the Clerk with a pay increase. Councillors Nicky Bassett-Powell and Jackie Jones to go away and discuss the pay going forward and backdated to the relevant legal date.

13. COUNCILLOR’S ANNUAL ALLOWANCES CLAIM FORM.
The Clerk provided all Members with the “Allowances Claim form” to be completed by all Members and return to the Clerk.

14. PLANNING ISSUES.
A: No planning applications received.
B. Councillor Clwyd Spencer asked about the planning for EC Evans site and whether the planning is still live. Timeframe for planning and them elapsing is stated at five years.

15. CORRESPONDENCE.
The Clerk discussed whether anyone would like to be a One Voice Wales representative for Henllan Community Council and attending quarterly meetings.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillors Pauline Edwards and Delyth Jones reported:
A: Council Tac uplift agreed and letter will be issued – 3.8% plus additional costs – lowest amount in the regions and work hard to keep it to a minimum, but still maintain level of services, additional for police and town councils.
All services should remain deliverable for the year and stable – they have agreed to -1% as departments to balance the books so to speak.
B. End date for houses at Copy hill – now looking at July 2023 for completion.
All new LDP (Local Development Plan) sites will be out soon for feedback and review / consultation. Traveller’s issue raised by Merfyn – NBP meeting at Llindir arranged for tomorrow night. Also looking for land for business and residential. Nothing agreed but looking for different opportunities.
C. Councillor Nicky Bassett-Powell fighting fund from last meetings regarding the LDP land in Henllan. Meirion Jones has been holding the money – the meeting tomorrow is to discuss that money and what could possibly happen with that money. Henllan Community Council cnnot legally hold that money. Money belongs to the community.
D. Recycling facility: RLD: New bins: DCC already put mitigation measures in place already i.e., paying subbies direct. They have already ordered the bins. All looking on time
E. Councillor Nicky Bassett-Powell reported that residents from Llannefydd road down to the mill – never had proper recycling bins. Councillor Bassett-Powell and residents asking for proper facilities for segregating waste. Vehicles now have a point to move and turn. The previous issue has been the turning points for vehicles. Access needs to be re assessed.

17. URGENT BUSINESS UNDER SECTION 100B (4) OF THE LOCAL GOVERNMENT ACT 1972.
A: Plaque from the arch at top parc – Sian Owens: Plaque missing since Christmas. Write to the trustees ask if they know where the plaque has gone – maybe ask others i.e., Chris B if they know and what the wording is.
B: Earlier start meetings – maybe to accommodate Councillor Cerian Jones: maybe hybrid. Everyone to think of a solution.
C. The Chair gave advance notice for not attendance at the April 2023 meeting of the Council.

18. NEXT COUNCIL MEETING – TUESDAY 4TH APRIL 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 7TH FEBRUARY 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:-
Councillors Jackie Jones (Meeting Chair), Mrs Amanda Lawson-Stoner, Merfyn Roberts, Ian Carrie, Geraint Williams, Gwyn Roberts, Clwyd Spencer, together Denbighshire County Councillor Pauline Edwards and the Clerk.

2. APOLOGIES FOR ABSENCE:-
Councillors Nicky Bassett-Powell, Nia Bellis together with Denbighshire County Councillors Delyth Jones and Geraint Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. DISCUSSION WITH THE LOCAL POLICE OFFICER, PC JOHN WILLIAMS, FROM DENBIGH POLICE STATION REGARDING POLICING ISSUES WITHIN THE HENLLAN COMMUNITY COUNCIL AREA.
The Chair welcomed Police Officers Lloyd Williams and Richard Llewellyn to the meeting and noted the following concerns received by the Community Council:-
A: Speeding issues within Henllan.
B. Vehicles parking too near or on T-junctions within the village.
C. Large vehicles getting stuck and damaging properties going the wrong way in Henllan.
The Police Officers noted the concerns and will report back to the Council in due course with their findings and the Chair thanked them for their attendance.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed minutes of the 3rd January 2023 meeting as a true record.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A: Mr Peter Smith has re-commenced the translation of the Welsh minutes.
B. Denbighshire County Council has commenced on the required works required at the Glasfryn Estate in Henllan.

7. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie reported that he is still awaiting quotation from Scottish Power for the electricity supply for the equipment.

8. INITIATIVE LIAISON OFFICER’S REPORT.
Councillor Mrs Amanda Lawson-Stoner provided a verbal report on the Henllan events provided by the local organisations for the reminder of the current calendar year.

9. HENLLAN WAR MEMORIAL WORK/GRANT AID UPDATE.
Councillor Nicky Bassett-Powell provided following report prior to the meeting:-
“Mrs Lawson has kindly offered to take this forward and has found a second company to quote.
The quote from North West Masonry is a couple of hundred less than the original quote Rev. Pritchard obtained from NuLife 18 months ago. However, the cleaning method they propose is not the DOFF cleaning recommended for our limestone memorial. I’ve spoken to NuLife and their quote still stands. Having had a spare hour this morning I have asked another couple of companies to quote. If anything comes back before tomorrow evening I’ll forward them on.
You may want to decide not to go ahead with applying for the WMT grant (next deadline 28th February) and just to get on with this and the Community Council bear the cost.
Its worth noting that being eligible to apply for the grant doesn’t necessarily mean it will be successful. They may decide to go for the lower quote – or discount the North West Masonry quote as its not for DOFF cleaning.”
Members resolved to proceed with the quotation from NuLife in the first instance Councillor Ian Carrie will arrange to review and determine the material of the War Memorial inscription in order to confirm it can take the power of the power washer.

10. FLOWER BEDS UPDATE.
Members reviewed the process of the completion of the Flower Beds issues in Henllan and resolved on the following:-
A: To accept the quotation of White Oak Property Services of £790.00 to repair the refurbishment pf the Planter at Maes Sadwrn.
B. The completed planter to be placed on the entrance to Parc-y-Llan with the landowner permission on the exact location of the planter. Councillor Jackie Jones agreed to arrange a site meeting with the landowner.

11. ONE VOICE WALES TRAINING COURSES UPDATE.
No courses attended since the previous Council meeting.

12. TO RECEIVE THE UPDATED ANNUAL FINANCIAL STATEMENT COVERING THE PERIOD FROM 1ST APRIL 2022 TO 31ST JANUARY 2023.
The Clerk circulated Members with the updated financial statement covering the period from 1st April 2022 to 31st January 2023.

13. FINANCE UPDATE.
A: Bank balances:-
1: HSBC Current Account £11740.14.
2. HSBC Reserve Account £25,056.94.
B. Authorised bill payments:-
1. Scottish Power for the Public Convenience electricity supply for the quarter ended 30th November 2022 £109.31.
2. Henllan Church Institute meeting room hire for the January 2023 £30.00.
3. Mrs Angeline Lawson BEM for replacement Christmas Tree Lights £63.98.
4. HM Revenue & Customs for PAYE for the quarter ended 31st December 2022 £111.60.
5. Dwr Cymru for the Public Conveniences Water Rates for the half year ending 31st December 2022 £58.73.
6. Monthly bank charge fee £5.00.

14. YSGOL GYNRADD HENLLAN PRIMARY SCHOOL COMPLETED GRANT AID APPLICATION.
Grant application form received from Ysgol Gynradd Henllan to design, print and erect 10 “No Dog” fouling signage for the village of Henllan.
Members resolved to the grant aid of £500.00.

15. PLANNING ISSUES.
None received.

16. CORRESPONDENCE.
One Voice Wales are seeking one nomination from all Member Councils in Wales into a ballot to attend King Charles III Garden Party on either 3rdor 9th May 2023. Members nominated Councillor Mrs Amanda Lawson-Stoner to attend on behalf of Henllan Community Council.

17. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Denbighshire County Councillor Pauline Edwards noted the works required on the Ochr-y-Bryn Highway in Henllan.

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved to discuss the potential joint meeting with the Children of Yagol Gynradd Henllan Primary School.

19. NEXT COUNCIL MEETING – TUESDAY 7TH MARCH 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 3RD JANUARY 2023 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Jackie Jones (Meeting Chair), Gwyn Roberts, Ian Carrie, Geraint Williams, Nia Bellis, Merfyn Roberts, Clwyd Spencer, Denbighshire County Councillors Pauline Edwards and Delyth Jones together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nicky Bassett-Powell, Mrs Amanda Lawson-Stoner, Cerian Jones together with Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th December 2022 minutes as a true record and signed by the Chair.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
The following organisations thanked Council for the grant aid support:-
A: Cylch Meithin, Henllan.
B. Henllan Brownies and Girl Guides.

6. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie provided Council with an update on his previous report circulated amongst the Members and resolved on the following:-
A: Accept the cheapest quotation from Pandora Technologies (who are also the approved Denbighshire County Council suppliers) for £3,060.00 plus VAT.
B. Still awaiting quotation from Scottish Power for the electricity supply for the equipment.
C. Works will commence after receiving the quotation from Scottish Power.

7. INITIATIVE LIAISON OFFICER’S REPORT.
No updated report supplied.

8. HENLLAN WAR MEMORIAL WORK/GRANT AID UPDATE.
No updated report received.

9. FLOWER BEDS UPDATE.
White Oak Property Services provided Council with two proposals under Appendixes 1 and 2 below. Members resolved on the following:-
A: Appendix 1 – to accept the proposal and quotation provided by White Oak Property services.
B. Appendix 2 – Councillors Jackie Jones and Clwyd Spencer agreed to check on the respective land ownership at both Parc-y-Llan and Meifod Farm highway verge before resolving on the location on the third planter completed by White Oak Property Services.

10. ONE VOICE WALES TRAINING COURSES UPDATE.
The Clerk circulated Members with the list of the One Voice Wales Training Courses for the three months ended 31st March 2023.

11. TO RECEIVE THE UPDATED ANNUAL FINANCIAL STATEMENT.
The Clerk circulated Members with the Council’s current updated annual financial statement covering the period from 1st April to 31st December 2022 together with the previous annual financial statement for the year ended 31st March 2022.

12. TO SET THE COUNCIL’S 2023/24 PRECEPT REQUIREMENT.
After consideration, the Members resolved on the Council’s Precept requirement of £16,128 for the 2022/2023 financial year which is a precept standstill of £42.00 per Council Tax dwelling within the community area of Henllan for the second consecutive year.

13. FINANCE UPDATE.
A: Bank balances:-
1: Current Account £12,118.76.
2. Saver Account £25,038.86.
B. Final 2022/23 Precept Receipt £5,376.00.
C. Authorised bill payments:-
1. Henllan Church Institute for the Council meeting £30.00.
2. Monthly HSBC Bank Charges £5.00.
3. Clerk’s Salary for the quarter ended 31st December 2022 £420.00.
4. Caretaker’s Salary for the quarter ended 31st December 2022 £108.36.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
Already covered elsewhere within the minutes.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Members discussed the ongoing highway issues with regard to the Glasfryn Estate:-
A: No white lines at the entrance to the estate.
B. Sections of the tarmacadam on site has failed.
C. Loose tarmac on site ends up in the dwellings.
Members resolved for the Clerk to inform Denbighshire County Council regarding the issues.

17. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved for the Clerk to invite the local Police Officers to attend the next Council meeting regarding the ongoing speeding and parking issues within Henllan village.

18. NEXT COUNCIL MEETING – TUESDAY 7TH FEBRUARY 2023 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 6TH DECEMBER 2022 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:- Councillors Nicky Bassett-Powell (Chair), Gwyn Roberts, Nia Bellis, Geraint Williams, Mrs Amanda Lawson-Stoner, Denbighshire County Councillors Delyth Jones and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE:- Councillors Jackie Jones, Ian Carrie, Clwyd Spencer, Cerian Jones, Merfyn Roberts together with Denbighshire County Councillor Pauline Edwards.

3. DECLARATIONS OF INTEREST.
Councillor Gwyn Roberts in respect of agenda item 11B below.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed minutes of the 2nd November 2022 as a true record.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A: The Clerk received thank you letters from the following organisation with regards to the grant aid received from the Community Council:-
1: The Samaritans.
2. Henllan Church Institute.
3. Henllan Community Leisure Association.
B. Councillor Nicky Bassett-Powell laid the annual Poppy Wreath during the Remembrance Sunday Service which was well attended.
C. No report received from Denbighshire County Council in relation to large vehicles driving on the narrow streets in Henllan causing damage to local properties.

6. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
No report received in the absence of Councillor Ian Carrie.

7. INITIATIVE LIAISON OFFICER’S REPORT.
Councillor Mrs Amanda Lawson-Stoner reported on the following events to be held during December 2022:-
Christmas Nostalgia, with afternoon tea & music: 2pm Saturday 10th December
Nadolig Traddodiadol, gyda cerddoriaeth a te prynhawn. 2y.p Dydd Sadwrn, Rhagyr 10fed
Baubles & Warbles Concert: 7.30 Friday 16th December
Cyngerdd Tinsel a Chân: 7.30 Dydd Gwener, Rhagfyr 16eg
Christingle & Nativity, join us afterwards for Christmas turkey baps & the trimmings: 5pm Sunday 18th December
Gwasanaeth y Geni a Christingle, ymunwch gyda ni wedyn i fwynhau Bap Twrci a thrimins; 5y.h Dydd Sul, Rhagfyr 18fed
Prayers & Bears: 10am Tuesday 20th December
Gweddi & Eirth: 10y.b Dydd Mawrth, Rhagfyr 20fed
Midnight Mass: 11.30pm Saturday 24th December
Offeren Ganol Nos: 11.30y.h Dydd Sadwrn, Rhagfyr 24ain
Christmas Day Services: 9.30am Llannefydd; 11.00 Nantglyn
Gwasanaethau Dydd Dolig: 9.30y.b Llannefydd; 11.00y.b Nantglyn
8. HENLLAN WAR MEMORIAL WORK/GRANT AID UPDATE.
Councillor Nicky-Bassett-Powell reported that Mrs Angeline Lawson BEM has agreed to get the second quotation required for the War Memorial cleaning.

9. FLOWER BEDS UPDATE.
Further discussions took place on the flower beds in Henllan and Members resolved for:-
A: Nicky Bassett-Powell agreed to look into the ownership of the highway verge into the Parc-y-Llan Estate in Henllan before erecting the third completed flower bed supplied by White Oak Property Services.
B. White Oak Property Services will supply a quotation for the repair of the existing flower bed on the Maes Sadwrn Housing Estate in Henllan.

10. ONE VOICE WALES TRAINING COURSES UPDATE.
No uptake since the previous Council meeting. Both Denbighshire County Councillors indicated that Mr Gary Williams of Denbighshire County Council are hosting a “Code of Conduct” training course on Friday 16th December 2022.

11. GRANT AID APPLICATIONS.
A: 2nd Henllan Brownies – Members resolved to the grant aid of £500.00.
B. Cylch Meithin, Henllan – Members resolved to the grant aid of £502.68.

12. COMMUNITY CHRISTMAS TREE.
The annual Christmas tree has been ordered and delivered by Mr & Mrs Frank Lawson via North West Christmas Tree Company.

13. FINANCE UPDATE.
A. Bank balances £33,778.66.
B. Authorised bill payments:-
1. JT & M Signs – Remembrance Sunday Signage £144.00.
2. SLCC 2023 Annual Membership £187.00.
3. Denbighshire County Council for the “Local Elections Administrative Costs” on 5th May 2022 £150.79.
4. North West Christmas Tree Company for the annual Christmas tree £144.00.
5. Royal British Legion for “The Poppy Wreath Appeal” £100.00.
6. Henllan Church Institute for the December 2022 meeting fee £30.00.
7. 2nd Henllan Brownies grant aid £500.00.
8. Cylch Meithrin, Henllan grant aid of £502.68.
9. HSBC Bank monthly charges £5.00.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
None received.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
The following discussions took place with the County Councillors in attendance:-
A: Some Biodiversity Wildflower planting has recently been completed in Henllan.
B. County Council Members noted the sub-standard highway work on the Glasfryn Housing Estate and part of the Meifod road in Henllan which needs completing to a satisfactory standard.
C. The hedges next to the highway verge footway between Denbigh Golf Club and Coppy Farm requires cutting due to the narrowing of the footpath still has not been actioned.
D. The lack of Social Housing within the recent new build in the locality.
E. The next round of the “Local Development Plan” consultation will commence over the next few weeks.

17. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There was no urgent matters for consideration.

18. NEXT COUNCIL MEETING – TUESDAY 3RD JANUARY 2023 IN THE HENLLAN CHURCH
INSTITUTE AT 7.30 P.M.

 

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 2ND NOVEMBER 2022 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT:
Councillors Nicky Bassett-Powell (Chair), Gwyn Roberts, Merfyn Roberts, Nia Bellis, Mrs Amanda Lawson-Stoner (via Zoom), together with Denbighshire County Councillor Pauline Edwards and the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Ian Carrie, Geraint Williams, Jackie Jones, Clwyd Spencer, Cerian Jones together with Denbighshire County Councillors Delyth Jones and Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
A. Councillor Mrs Amanda Lawson-Stoner with regards to the Henllan Community Leisure Association grant aid appeal.
B. Councillor Gwyn Roberts with regards to the Cylch Meithrin Henllan grant aid letter.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed the minutes of the 4th October 2022 meeting as a true record.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. the “Speed Identification Device” on the approach to Henllan Primary School is still not working.
B. No report received from Denbighshire County Council in relation to large vehicles driving on the narrow streets in Henllan causing damage to local properties.

6. ROAD SAFETY AND ACTIVE TRAVEL UPDATED REPORT.
Councillor Ian Carrie provided Members, prior to the meeting, a detailed report on the three quotations received for the proposed “Speed Identification Devices”. Members resolved to defer selection of the preferred quotation to the next Council meeting when Councillor Carrie will be in attendance.

7. INITIATIVE LIAISON OFFICER’S REPORT.
Councillor Mrs Amanda Lawson-Stoner provided a verbal report that there is no “Henllan Bonfire and Fireworks” display this year and subsequently provided details of various functions within the Henllan Community over the next twelve months.

8. HENLLAN WAR MEMORIAL WORK/GRANT AID UPDATE.
No updated report following the previous Council meeting.

9. REMEMBRANCE SUNDAY 13TH NOVEMBER 2022 SERVICE.
Councillor Nicky Bassett-Powell will lay the “Poppy Wreath” on behalf of the Council.

10. FORMER “OLD TIP SITE” IN HENLLAN UPDATED REPORT.
No updated report following the previous Council meeting.

11. FLOWER BEDS UPDATE.
A. Mrs Julie Roberts has completed the winter plants planning for the current flower beds within Henllan for the cost price of £116.99.
B. Members discussed both the condition of the current state of the flower bed at the Maes Sadwrn Estate in Henllan and possible location of the completed new flower bed by White Oak Property Services. Members resolved to ask White Oak Property Services for a quotation to repair the current flower bed in Maes Sadwrn prior to resolving on the way forward.

12. CLWB PEL DROED HENLLAN JUNIORS – REQUEST FOR SUPPORT.
Clwb Pel Droed Henllan Juinors are in the the process of seeking grant aid from various organisations and seek the written support approval of the Community Council. Members resolved to provide the letter of support as requestesd.

13. HENLLAN CHURCH INSTITUTE WINTER WARM MEETINGS.
Members discussed the completed grant aid application form received from the Henllan Church Institute to provide a monthly lunch club, at a low cost. To provide two course lunch of soups and bread followed by a pudding and tea and coffee, to provide time for social interaction in a warm environment. Members resolved to the grant aid of £650.00.

14. ONE VOICE WALES “TRAINING PLAN” REQUIREMENT OF ALL CITY, TOWN AND COMMUNITY COUNCIL’S IN WALES.
The Clerk circulated Members with the One Voice Wales Training Plan requirements to all Local Authorities within Wales which included the list and dates of the training dates provided by One Voice Wales for October, November and December 2022.

15. GRANT AID APPLICATION FROM THE RHYL BRANCH OF THE SAMARITANS
Members considered the completed grant aid application form provided by the Rhyl Branch of the Samaritans and resolved to the grant aid of £200.00.

16. FINANCE.
A. Bank balances £35,287.27.
B. Authorised payments:-
1. Julie Roberts for flower beds planters £116.99.
2. Viking Direct for the Henllan Public Convenience provisions together with stationery and printer ink cartridges £124.45.
3. HSBC monthly bank charges £5.00.
4. Henllan Church Institute for the Council meeting £30.00.
5. Grant aid to The Samaritans, Rhyl Branch £200.00.
6. Grant aid to the Henllan Community Leisure Association £500.00.
7. Grant aid to the Henllan Church Institute £650.00.

17. PLANNING ISSUES.
None received.

18. CORRESPONDENCE.
A. Completed “Grant Aid Application Form” from the Henllan Community Leisure Association are looking for financial support to hold a Christmas nostalgic afternoon to include afternoon tea, vocalist and speaker. The music will be based 40s, 50s and 60s, on the afternoon on the 10th of December, commencing at 2.30pm, Henllan Church Institute. This will be an adult ticket only event at a cost of a modest £3.00. We have received a financial donation from another organisation but are looking for further donations to help support this event.
Members resolved to the grant aid of £500.00 to the Henllan Community Leisure Association in support of the “Grant Aid Application”.
B. Letter received from Cylch Meithrin Henllan seeking a small donation towards ICT equipment. Members resolved to provide Cylch Meithrin Henllan with the Council’s “Grant Aid Application Form”.
C. the Clerk circulated members with the “Applications for Commuted Sums” email from the Community Development Team of Denbighshire County Council which shows grant aid of £1,255.11 to be spent within the Henllan Community Council area.

19. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A: Councillor Pauline Edwards reported that the new housing estate opposite Coppy Farm in Henllan Street, Denbigh will be complete by the end of January 2023 and will commence to be occupied from March 2023.
B. Councillor Pauline Edwards noted the query from members of the Council that the hedges next to the highway verge footway between Denbigh Golf Club and Coppy Farm requires cutting due to the narrowing of the footpath.

20. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no further business for consideration.

21. NEXT COUNCIL MEETING – TUESDAY 6TH DECEMBER 2022 IN THE HENLLAN CHURCH INSTITUTE AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 4TH OCTOBER 2022 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT.
Councillors Jackie Jones (Chair), Merfyn Roberts, Gwyn Roberts, Clwyd Spencer, Geraint Williams, Nia Bellis, Denbighshire County Councillors Pauline Edwards, Delyth Jones and Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillors Nicky Bassett-Powell, Ian Carrie, Cerian Jones and Mrs Amanda Lawson-Stoner.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th September 2022 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Denbighshire County Council Highways Department are discussing with the suppliers of the Micro Ashphalt at the Glasfryn Housing Estate regarding the bad lay of the material laid.
B. SID signage is not working again on the approach to Ysgol Henllan School.

6. ROAD SAFETY AND ACTIVE TRAVEL UPDATE.
Councillor Ian Carrie provided a written report that he is the process of seeking a third quotation for the provision of the newly erected SID signage in Henllan.

7. INITIATIVE LIAISON OFFICER’S REPORT.
No report supplied.

8. HENLLAN WAR MEMORIAL WORK/GRANT AID UPDATE.
No report supplied.

9. TO RECEIVE THE COUNCIL’S SUB-COMMITTEE SITE MEETING REPORT AT THE FORMER “OLD TIP SITE” IN HENLLAN ON 9TH SEPTEMBER 2022.
Councillor Nicky Basset-Powell provided the following report for circulation amongst the Members on the “Old Tip Site” Meeting on 9thSeptember 2022.
“We reported at the last meeting that Denbighshire County Council are investigating a possible bid to Welsh Government for a grant to create a new community woodland and community recreation site on the Old Tip site in Henllan.
DCC’s proposed plans are for new wooded and wildflower meadow areas to be created, community orchard and pond, plus the construction of a wildlife tower (for owls, bats and insects) and an outdoor classroom for educational purposes, as well as the inclusion of a recreational space and picnic/seating areas with formal and informal paths around the site.
These plans have been created following a site visit with Denbighshire Countryside colleagues and initial chats with some residents in adjacent properties. Community Councillors were invited to attend a site meeting on Friday 9th September. Councillors Nicky Bassett-Powell, Gwyn Roberts, Ian Carrie and Clwyd Spencer attended the site meeting. Once the meeting had started at the gate of the old tip site, a member of the public, who did not introduce themselves, or ask permission, stood nearby to record what was being said on their mobile phone. The assembled representatives decided that they had no objection to what was being said being recorded, so did not challenge the recording being made.
The consensus achieved was that the community council representatives had no objections to DCC’s plans for the site. However, it was made clear that to achieve the outcome that DCC desired, more thought was required as to how the local residents could safely access the site as no pedestrian or vehicular access is planned. It was felt that the current access would not be safe for children and as part of the plans include an outdoor classroom both the community and County Councillors felt that as much as plans for the site had merit, the inability to access the site would a barrier to residents. DCC representatives acknowledged the concerns but implied that the issues raised were beyond their remit and that should they achieve a grant from Welsh Government, DCC and Community Councillors would have to lobby for better access either to a different section of the council or look elsewhere for funding or permission to improve the access.”

10. REMEMBRANCE SUNDAY 13TH NOVEMBER 2022 SERVICE.
The Clerk reported:-
A: Denbighshire County Council, as the local Highway Authority, have granted the road closure notice closure for Sunday 13th November 2022 between 10.30 and 11.30 am.
B. JT & M Signs will provide the temporary road closure signs for the cost of £120 plus VAT.
C. Councillor Nicky Bassett-Powell is in receipt of the Council’s “Poppy Wreath”.

11. FINANCE UPDATE.
A. Bank balances £36,698.25.
B. Authorised bill payments:-
1. Scottish Power for the Public Conveniences electricity supply £96.36.
2. Winserve for the Council’s Annual Website Fees £97.20.
3. Winserve for the Council’s Annual Website Fees £21.58.
4. Gareth Evans, Caretaker’s Salary for the quarter ended 30th September 2022 £108.36.
5. Clerk’s Salary for the quarter ended 30th September 2022 £420.00.
6. HM Revenue & Customs for PAYE for the quarter ended 30th September 2022 £111.40.
7. Henllan Church Institute for the September and October meetings of the Council £60.00.
8. Monthly HSBC Bank Charges £5.00.
C. Mrs Julie Roberts provided an estimate of between £75 and £100 for the top up costs of the flowers and compost currently required at the Council’s planters. Members resolved to accept the estimated cost and for Mrs Roberts to proceed with the required work.

12. GRANT AID APPLICATIONS.
A. Clwb Pel Droed Henllan Football Club – Members resolved to the grant aid of £500.00.
B. Henllan Flower Show – Members resolved to the grant aid of £500.00.
C. Rhyl branch of “The Samaritans” – Members resolved for the Clerk to send a copy of the Council’s Grant Aid Application Form to the Samaritans for completion.

13. PLANNING ISSUES UPDATE.
None Received.
14. CORRESPONDENCE.
A. One Voice wales provided Council, via the Welsh Government, with the “Training Plan” requirement of all City, Town and Community Council’s in Wales for action as soon as possible.
B. Denbighshire County Council Chairman’s Civic Service with be held on Sunday 20th November 2022 in the Ebenezer Chapel, Rhuddlan at 1.30 p.m.
C. Welsh Government Funded Defibrillators document for information purposes.
D. Denbighshire County Council list of the current 1,259 grit bins for information purposes.
E. Local residents provided Council at the commencement of the meeting with details of large vehicles getting stuck and damage properties on the narrow streets in Henllan recently on the assumption of the incorrect “Satellite Navigation” incorrect instruction. The three Denbighshire County Councillors present at the meeting agreed to raise the issue with the Highways Department of Denbighshire County Council.

15. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Members discussed the current Housing Development under construction at Henllan Street in Denbigh which are “Passive Housing” design and are not considered to be “Social Housing”.

16. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A: Members discussed the Disabled Access issues at the Church.
B. In order to accommodate the Clerk’s request the Members kindly agreed to defer the date of the next Council meeting to the following day of Wednesday 2nd November 2022.

17. NEXT COUNCIL MEETING – WEDNESDAY 2ND NOVEMBER 2022 AT 7.30 P.M. IN THE HENLLAN CHURCH INSTITUTE.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 6^TH SEPTEMBER 2022 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

1: PRESENT.
Councillors Nicky Bassett-Powell (Chairman), Jackie Jones, Gwyn Roberts, Nia Bellis, Geraint Williams, Ian Carrie, Mrs Amanda Lawson-Stoner, Clwyd Spencer, Merfyn Roberts, Denbighshire County Councillors Pauline Edwards and Delyth Jones together with the Clerk.

2. APOLOGIES FOR ABSENCE.
Councillor Cerian Jones and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 5th July 2022 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Denbighshire County Council confirmed that both the litter bins have been emptied and the broken fence fixed at the Play Park in Henllan.
B. The “Speed Identification Device” is now working on the Denbigh Road in Henllan.
C. Councillor Clwyd Spencer will make arrangements to replace the Henllan Maes Sadwrn Flower Bed over the next couple of weeks.

6. ROAD SAFETY AND ACTIVE TRAVEL UPDATE.
Councillor Ian Carrie reported following the visit at the previous Council meeting of Mr Ben Wilcox-Jones, Denbighshire County Council Principal Engineer for Road Safety and Active Travel would work with the Community Council to facilitate the introduction of a Community Funded Speed Indicator Devise (SID) in Henllan supplied by the County Council’s preferred supplier, Pandora Technologies Limited who provided the following quotation:-
PTSC 928 Radar speed sign with additional, bi-lingual ‘ARAFWCH/SLOW DOWN’ £2495.00 + vat each this is for a mains fit sign and you would have to have the relevant permission to connect to the mains of whoever owns the post.
Optional data-logging facility and PC based traffic statistics software. Collected data, such as average traffic volume and average speeds, can then be
downloaded via the USB lead provided, to a laptop PC and takes just a few seconds for the license £250.00 + vat
PTSC 823 Solar kit £475.00 + vat offering a ‘fit and forget’ 24/7 power solution, provided that the solar panel is facing South and
is not in major shadow of trees or buildings.
Carriage for 1 number sign and solar to Denbigh £45.00 + vat
There is also an electric power supply fee provided by Scottish Power for £300 plus vat.
Members resolved to accept Councillor Carrie’s report and to proceed with the order subject to the necessary criteria and value for money being met.

7. INITIATIVE LIAISON OFFICER’S UPDATED REPORT.
Councillor Mrs Amanda Lawson-Stoner reported:-
A: HLCA are in the process of completing arrangements for the annual “Bonfire Night” event in 5th November 2022 on the Garn Field subject to enough volunteers being available to host the event.
B. In the process of receiving the Council Members profiles for the Council’s Website.

8. HENLLAN WAR MEMORIAL WORK/GRANT AID UPDATE.
No update since the previous Council meeting.

9. TO RECEIVE THE COUNCIL’S SUB-COMMITTEE SITE MEETING REPORT AT THE FORMER “OLD TIP SITE” IN HENLLAN.
Councillor Nicky Bassett-Powell reported that Denbighshire County Council has arranged a site visit with Henllan Ward Members on Friday 9th September 2022 at 10am and would be delighted if representatives from Henllan community council would be able to attend to meet officers and discuss the plans in person also. The proposed plans are for new wooded and wildflower meadow areas to be created, community orchard and pond creation, construction of a wildlife tower (for owls, bats and insects) and an outdoor classroom for educational purposes, as well as the inclusion of a recreational space and picnic/seating areas to enjoy with formal and informal paths around the site. These plans have been created following a site visit with Countryside colleagues and initial chats with some residents in neighbouring homes.
Councillors Nicky Bassett-Powell, Jackie Jones, Gwyn Roberts and Geraint Williams agreed to attend the site meeting.

10. FINANCE ISSUES.
A. Bank balances £37,443.56.
B. Second 2022/23 precept receipt £5,376.00.
C. HSBC monthly bank charge fee £5.00.
D. Grant application form from CPD Henllan for consideration at the next Council meeting.

11. PLANNING ISSUES UPDATE.
Denbighshire County Council has granted planning permission on the following planning applications:-
A: Planning Application: 28/2022/0535 – Alteration to internal room layout and associated works (Listed Building Application) at Bryn Ffynnon, Llindir Street, Henllan.
B. Planning Application: 28/2022/0560 – Erection of a detached single storey building ancillary to existing dwelling at Trigfan, Ochr-y-Bryn, Henllan.

12. CORRESPONDENCE.
For information purposes, the Clerk forwarded the following emails to the Members of the Council from Denbighshire County Council:-
A: Have your say on our Corporate Plan 2022 to 2027.
B. Conwy and Denbighshire Draft Well-being Plan.
C. Grant funding opportunity information from Disability Wales.

13. MEMBERS REPORTING OF DENBIGHSHIRE COUNTY COUNCIL ISSUES BETWEEN MEETINGS.
Members can report Denbighshire County Council issues between Council meeting directly with Denbighshire County Council or via the Clerk.

14. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Members noted the recent bad quality of slurry seal tarmacadam lay on the Glasfryn Estate in Henllan.

15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There was no urgent business for consideration.

16. NEXT COUNCIL MEETING – TUESDAY 4TH OCTOBER 2022 AT 7.30 P.M. IN THE HENLLAN CHURCH INSTITUTE.

 

 

 

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 5TH JULY 2022 IN THE CHURCH INSTITUTE, HENLLAN AT 7.30 P.M.

PRESENT:-
Councillors Nicky Bassett-Powell (Chair), Jackie Jones, Cerian Jones, Clwyd Spencer, Merfyn Roberts, Gwyn Roberts, Nia Bellis, Ian Carrie, Amanda Lawson, Denbighshire County Councillors Delyth Jones and Pauline Edwards together with the Clerk.

1: WELCOME:-
The Chairman welcomed Councillor Nia Bellis to her first meeting of the Henllam Community Council following her recent co-option.

2. APOLOGIES FOR ABSENCE:-
Councillor Geraint Williams and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST:
None received.

4. DISCUSSION WITH MR BEN WILCOX-JONES, DENBIGHSHIRE COUNTY COUNCIL PRINCIPAL ENGINEER – ROAD SAFETY AND ACTIVE TRAVEL.
The Chairman welcomed Mr Ben Wilcox-Jones to the meeting.
Mr Wilcox-Jones reported that due to the continued finance and land constrains to prevent the completion of the Foot/Cycle path on the Henllan to Denbigh Town.
Therefore in the first instance would be to facilitate the introduction of of a Community Funded Speed Indicator Device (SID) in Henllan with the support of Henllan Community Council. The Members resolved to agree to the proposal put forward by Mr Wilcox-Jones and Councillor Ian Carrie agreed to communicate with Pandora Technologies who supply local Authorities with the Speed Indicator Devices for options and prices available for the intended purchase by Henllan Community Council.
Members thanked Mr Wilcox-Jones for his attendance at the meeting.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed the previous Council minutes held on 7th June 2022 as a true record.

6. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Both the Henllan Summer League Football Club and Henllan Church Institute thanked the Community Council for retrospective £500.00 grant aid.
B. Councillor Amanda Lawson was appointed the Council’s “Initiative Liaison Officer” at the previous Council meeting.

7. MEMORIAL BENCH UPDATE.
No updated report since the previous Council meeting.

8. HENLLAN WAR MEMORIAL WORK/GRANT AID.
The only information required by the Chair to fulfil the grant aid application requirement is to receive a second quotation to “The War Memorial Foundation”.

9. REPLACEMENT FLOWER BEDS UPDATE.
Following the report received from Councillor Clwyd Spencer, the members resolved:-
A: Due to the flower growth in the Maes Sadwrn flower bed, that the flower bed remains in situation until the Autumn 2022.
B. That White Oak Property invoices the Community Council with all three completed flower beds.

10. FINANCE ISSUES.
A. Bank balances £32,750.59.
B. Authorised bill payments:-
1. Bank Charges £5.00.
2. Caretaker’s Salary for the quarter ended 30th June 2022 £114.96.
3. Clerk’s salary for the quarter ended 30th June 2022 £420.00.
4. HM Revenue & Customs for PAYE for the quarter ended 30th June 2022 £11.40.
5. Henllan Church Institute for the July 2022 Council meeting £30.00.

11. PLANNING APPLICATIONS:-
A: Planning Application: 28/2022/0535 – Alteration to internal room layout and associated works (Listed Building Application) at Bryn Ffynnon, Llindir Street, Henllan – no objections.
B. Planning Application: 28/2022/0560 – Erection of a detached single storey building ancillary to existing dwelling at Trigfan, Ochr-y-Bryn, Henllan the only observation is to query that the height of the new building does not raise any planning issues with the next door property.

12. CORRESPONDENCE:-
A: Garn Park – request from a local resident for the Community Council to consider leading the possible move of the Henllan Football Clubs to the Garn Park in Henllan which would have the potential better facilities than the current location of the Top Park and no movements from Denbighshire County Council with regards to the former tip site in Henllan.
Members resolved for the Council’s Sub-Committee (Councillors Nicky Bassett-Powell, Amanda Lawson, Ian Carrie and Gwyn Roberts) to hold a site meeting at the former tip site in Henllan to discuss the potential future usage of the land.
B. Top Park, Henllan – Notification that Denbighshire County Council will be providing the long awaited repair works during July 2022.
C. Henllan Project – Awaiting information from Natural Resources Wales and Welsh Water for an updated report.
D. Henllan Play Park – Local resident has made the following observations to Denbighshire County Council regarding the Play Park in Henllan:-
1: Reported the issue regarding litter in the park and bins in park not being emptied.
2. Reported the issue regarding grass cuttings not being collected by Denbighshire County Council.
3. Also, there is a missing fence panel next to the metal gate in the park.
4. Request for Denbighshire County Council to carry out a litter pick around the park please as the litter around the park & play area is ridiculous.
Members resolved for the Community Council to support the request by contacting Denbighshire County Council regarding the issues.
D. Councillor Amanda Lawson agreed to collect all the current members’ profiles for the Henllan Community Website.

14. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
The Clerk received various lists from members with regards for reporting to Denbighshire County Council (pot holes, street lights not working, blocked gullies etc.).

15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Councillor Nicky Bassett-Powell reported that the Gents toilets were recently vandalised in the Henllan Public Conveniences and hopefully the Council’s Caretaker will be able to repair.
B. Councillor Amanda Lawson reported that the Community Council’s Website needs updating which will be included within the agenda of the next Council meeting.

16. NEXT COUNCIL MEETING – Tuesday 6th September 2022 at 7.30 p.m. in the Henllan Church Institute.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 7TH JUNE 2022 IN THE CHURCH INSTITUTE, HENLLAN AT 7.15 P.M.

1: CO-OPTION PROCESS FOR THE VACANT SEATS THAT EXIST ON THE COUNCIL.
The Clerk reported on the three applications and CV’s received to fill the three seats that currently exists on the Council from:-
A: Ian Carrie.
B. Amanda Lawson.
C. Nia Bellis.
Members resolved to Co-opt the three applicants onto the Henllan Community Council.

2. PRESENT.
Councillors Nicky Bassett-Powell, Jackie Jones, Geraint Williams, Gwyn Roberts, Merfyn Roberts, Clwyd Spencer, Amanda Lawson, Denbighshire County Councillors Pauline Edwards and Delyth Jones together with the Clerk.

3. APOLOGIES FOR ABSENCE.
Councillors Ian Carrie, Nia Bellis, Cerian Jones and Denbighshire County Councillor Geraint-Lloyd-Williams.

4 TO COMPLETE THE “DECLARATION OF ACCEPTANCE OF OFFICE” AND “MEMBERS CODE
OF CONDUCT – REGISTER OF MEMBERS’ INTERESTS (NOTIFICATION OF INTERESTS)” FORMS ATTACHED TO BE HANDED OVER TO THE CLERK OF THE COUNCIL.
The Clerk confirmed that the three newly co-opted Members of the Council have received both forms for completion.

5. DECLARATIONS OF INTEREST.
A: Councillors Gwyn Roberts and Clwyd Spencer on agenda item 12A below.
B. Councillors Merfyn Roberts and Amanda Lawson on agenda item 12B below.

6. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed the previous Council minutes held on 11th May 2022 as a true record.

7. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Councillor Jackie Jones reported that she met with Dr. James Davies, MP for the Vale of Clwyd, and Mr Ben Wilcox-Jones, Principal Engineer – Road Safety and Active Travel Officer from Denbighshire County Council.
Mr Wilcox-Jones reported that due to the continued finance and land constrains to prevent the completion of the Foot/Cycle path on the Henllan to Denbigh town highways is prepared to attend the next Council meeting to explore alternative proposals/routes.
Members thanked Councillor Jackie Jones for attending the meeting on the Council’s behalf.
B. Following the recent tarmac potholes preparation repairs on the Glasfryn Housing Estate in Henllan, the highway new tarmac lay on the Glasfryn housing estate in Henllan will take place within the current financial year.
C. Mrs Julie Roberts has completed the flower beds planters within Henllan village at the cost of £78.34.

8. COUNCIL’S REPRESENTATIVES ON OUTSIDE BODIES:-.
A. Henllan Parochial Charities – Councillor Merfyn Roberts.
B. Christian Aid Committee – Councillor Gwyn Roberts.
C. One Voice Wales – Councillor Jackie Jones.
D. Henllan School Governor – Councillor Gwyn Roberts.
E. Henllan Village Activities Committee – Councillor Amanda Lawson.

9. MEMORIAL BENCH UPDATE.
Ongoing.

10. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Ongoing.

11. REPLACEMENT FLOWER BEDS UPDATE.
Ongoing.

12. GRANT AID APPLICATIONS.
Members considered both the following “Grant Aid” application forms and resolved to grant aid £500.00 each to both organisations:-
A. Henllan Summer League Football Club.
B. Henllan Church Institute.

13. FINANCE ISSUES.
A: Bank balances £34,005.00.
B. Bill payments:-
1. Bank Charges £5.00.
2. Clerk’s “Fineline” stationery expenses £46.22.
3. Scottish Power for the public conveniences electricity supply £88.06.
4. Henllan Church Institute for the meeting room hire £30.00.
5. Henllan Church Institute fror the sound system “Grant Aid” £500.00.
6. Henllan Summer League Football Team “Grant Aid” for the line markers £500.00.
7. Information Commissioner’s Office for the 2022 Annual Membership Fee £30.00.
8. Dwr Cymru for the public conveniences water supply £51.15.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
None received.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Members were supplied with the following updates:-
A: The £150.00 benefit towards the heating costs are now being issued by Denbighshire County Council.
B. The “Flexibus” service does not appear to be working out as it should.
C. Training courses are still being provided to the County Councillors.

17. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members noted the following issues:-
A: Loose wooden panels still exist at the Maes Sadwrn Estate in Henllan.
B. Motorists with large vehicles are using the Cae Drain, Henllan to Plas Chambers, Denbigh road as an unrecognised short cut.
C. Lon Fain in Henllan should have a narrow road signage on both entrances to the highway.

18. NEXT COUNCIL MEETING – TUESDAY 5TH JULY 2022 AT 7.30 P.M. IN THE HENLLAN CHURCH INSTITUTE.

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MINUTES OF THE ANNUAL GENERAL MEETING OF THE HENLLAN COMMUNITY COUNCIL HELD ON WEDNESDAY 11TH MAY 2022 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chair), Clwyd Spencer, Jackie Jones, Geraint Williams, Cerian Jones, Gwyn Roberts, Denbighshire County Councillors Geraint Lloyd-Williams and Pauline Edwards together with the Clerk of the Council.

2. APOLOGIES FOR ABSENCE: Councillor Merfyn Roberts.

3. TO COMPLETE THE “DECLARATION OF ACCEPTANCE OF OFFICE” AND “MEMBERS CODE OF CONDUCT – REGISTER OF MEMBERS’ INTERESTS (NOTIFICATION OF INTERESTS)” FORMS.
Members completed and signed the two requited forms at the commencement of the meeting.

4. ELECTION OF COUNCIL CHAIRMAN FOR THE 2022/23 TERM OF OFFICE – Members elected Councillor Nicky Bassett-Powell as Chair of the Council for the 2022/23 term of office.

5. ELECTION OF COUNCIL VICE-CHAIRMAN FOR THE 2022/23 TERM OF OFFICE – Members elected Councillor Jackie Jones as Vice-chair of the Council for the 2022/23 perm of office

6. DECLARATIONS OF INTEREST – None received.

7. CO-OPTION PROCESS FOR THE VACANT SEATS THAT EXIST ON THE COUNCIL.
The Clerk will now publish the Council’s formal Co-option notice for the three vacant seats that exist on the Council with the closing date set at 31st May 2022.

8. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 5th April 2022 minutes as a true record.

9. MATTERS ARISING FROM THE MINUTES.
Councillor Gwyn Roberts reported:-
A: The electronic 20 mph speed activation signage has been relocated on the approach to Ysgol Henllan Primary School, but the LED display is still not working.
B. Ysgol Henllan School thanked the Community Council for the grant aid towards the “Defibrillator” costs.

10. MEMORIAL BENCH UPDATE.
Councillor Gwyn Roberts is in the process of arranging a site meeting with Mrs Eryl Davies, Councillor Clwyd Spencer and Mr Chris Brown at the “Top Park” in Henllan to agree the location of the memorial bench for the late Gerallt Davies and will report back at the next Council meeting.

11. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Councillor Nicky Bassett-Powell reported that she is in the process of seeking information from Reverend Martin Pritchard before awarding the works required on the Henllan War Memorial to the successful applicants.

12. REPLACEMENT FLOWER BEDS UPDATE.
The Clerk agreed to contact Mrs Julie Roberts regarding the provision of plants for the Henllan Flower Beds.

13. FINANCE ISSUES.
A: Bank balances £34,586.36.
B. First 2022/23 Precept receipt £5,376.00.
C. Authorised bill payments:-
1. Viking Direst for the Henllan Public Conveniences provisions £101.36.
2. BHIB annual insurance renewals £399.70.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
None received.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
The Chairman welcomed two out of the three Denbighshire County Councillors who represent Henllan to the meeting following the recent County Council elections held on 5th May 2022 – Councillors Pauline Edwards and Geraint Lloyd-Williams.
Councillor Lloyd-Williams reported that the Annual general Meeting of the County Council will be held on 24th May 2022 when the new Chairman, Vice-Chairman and Leader of the Council will be elected.

17. COVID-19 RESTRICTIONS UPDATE.
Members resolved, due to the lifting of the Covid-19 restrictions, Council can now meet face to face again and Councillor Nicky Bassett-Powell agreed to the officials of the Church Institute to book the facilities of the Institute for the next Council meeting.

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A: Councillors Jackie Jones and Nicky Bassett-Powell will meet Dr. James Davies MP on 13th May 202 to discuss the lack of public footpath/cycle path locally heading out of Henllan.
B. Councillor Gwyn Roberts indicated he is ready to step down as the Council’s School Governor representative after five years in the post. Members resolved to review the Council’s representation on outside bodies at the next Council meeting.
C. Councillor Geraint Williams reported that some of the recent tarmacadam works on the Glasfryn Estate in Henllan has failed. The Clerk agreed to inform Denbighshire County Council of the issues raised.

19. NEXT COUNCIL MEETING – TUESDAY 7TH JUNE 2022 AT 7.30 P.M. AT THE HENLLAN CHURCH INSTITUTE.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 5TH APRIL 2022 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT:- Councillors Nicky Bassett-Powell (Chairman), Ian Carrie, Geraint Williams, Jackie Jones, Clwyd Spencer, Cerian Jones together with the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE:- Councillors John Bellis, Gwyn Roberts, Merfyn Roberts, Amanda Lawson together with Denbighshire County Councillor Geraing Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 1st March 2022 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
Council received thank you letters from the following organisations with regards to the grant aid provided at the previous Council meeting:-
A: Ysgol Henllan School towards the costs of the School “Defibrillator” £500.00.
B. Wales Air Ambulance Charitable Trust £250.00.
C. TY Gobaith/Hope House £250.00.

6. MEMORIAL BENCH UPDATE.
Councillor Gwyn Roberts is in the process of arranging a site meeting with Mrs Eryl Davies, Councillor Clwyd Spencer and Mr Chris Brown at the “Top Park” in Henllan to agree the location of the memorial bench for the late Gerallt Davies and will report back at the next Council meeting.

7. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Councillor Nicky Bassett-Powell reported that she is in the process of seeking information from Reverend Martin Pritchard before awarding the works required on the Henllan War Memorial to the successful applicants.

8. HENLLAN PUBLIC CONVENIENCES RISK ASSESSMENT REPORT.
Councillor Nicky Bassett-Powell reported that the Henllan Public Conveniences risk assessment is now complete and up to date.

9. REPLACEMENT FLOWER BEDS UPDATE.
The two flower beds at the entrance to Maes-yr-Efail housing estate have now been replaced and the flower bed in Maes Sadwrn housing estate is ready to be replaced. Members resolved to pay for the three new flower beds to White Oak Property Services and to give Mrs Julie Roberts permission to purchase and plant the required planters.

10. NEWSLETTER/PUBLICITY OF THE COMMUNITY COUNCIL.
Members resolved to utilise the Council’s own “Website” to publish the Council’s news and events.
11. LOCAL ELECTIONS 05.05.22.
The Clerk reported that the nomination papers deadline to apply for the Local Councils Elections on 5th May 2022 expired at 4.00 pm on 5th April 2022 with the publication of the persons nominated set for 4.00 pm on 6th April 20212.

12. HENLLAN CHURCHYARD – GRANT APPLICATION.
The Clerk circulated Members the Henllan Churchyard grant application form prior to the meeting. After consideration of the grant application form the Members resolved to the grant aid of £1,000.00.

13. FINANCE ISSUES.
A: Bank balances £30,411.13.
B. Authorised payments:-
1. Nicola Neale for the Henllan Public Conveniences costs £86.46.
2. Henllan Churchyard grant application £1,000.00.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
A. Councillor Amanda Lawson supplied email information regarding the double parking issue on Llindir Street in Henllan. Members resolved to digest the information prior to the next Council meeting in order to resolve the best way forward.
B. Both Councillors Gwyn Roberts and County Councillor Geraint Lloyd-Williams reported that the “Speed Indicator Devise (SID)” has reappeared in Denbigh Street in Henllan on the approach to Henllan School.
C. Mr Chris Brown sought permission to sharpen the “Community Mower cuttings together with the necessary servicing requirements. Members resolved to accept the report and permission granted to undertake the required works on the “Community Mower”.

16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
There were no Denbighshire County Councillors in attendance at the meeting.

17. COVID-19 RESTRICTIONS UPDATE.
Members resolved to discuss the venue of future Council meetings at the next Council meeting.

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There was no urgent business for consideration at the meeting.

19. NEXT COUNCIL MEETING – WEDNESDAY 11TH MAY 2022 AT 7.30 P.M. VIA ZOOM CONFERENCE.

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MINUTES OF HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 1ST MARCH 2022 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT.
Councillors Jackie Jones (Chairman), Geraint Williams, Clwyd Spencer, Ian Carrie, Gwyn Roberts, Cerian Jones, John Bellis, Merfyn Roberts and the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE:.
Nicky Bassett-Powell, Amanda Lawson together with Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 1st February 2022 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
Denbighshire County Council has repaired the necessary street lights since the prior Council meeting.

6. MEMORIAL BENCH UPDATE.
No updated report since the precious Council meeting.

7. HENLLAN WAR MEMORIAL WORK/GRANT AID.
No updated report since the precious Council meeting.

8. HENLLAN PUBLIC CONVENIENCES RISK ASSESSMENT REPORT.
Nicky Bassett-Powell and Amanda Lawson are now in the process to action the report received in the previous council meeting and will report back at the next Council meeting.

9. REPLACEMENT FLOWER BEDS UPDATE.
The Clerk reported that White Oak Property Services have completed the three flower beds for the Maes-yr-Efail and Maes Sadwrn Housing Estates in Henllan and will arrange the initial site meeting between Councillors Nicky Bassett-Powell and Clwyd Spencer with the contractor (White Oak Property Services).

10. COMMUNITY MOWER.
Following the email received from Mrs Julie Roberts at the previous seeking the views of the Council Members with regards to the current usage and future usage of the “Community Grass Cutter Mower”, Councillor Nicky Bassett-Powell kindly replied on behalf of the Community Council.

11. NEWSLETTER/PUBLICITY OF THE COMMUNITY COUNCIL.
The only observation made at the meeting was to include the Community Council news as part of the Henllan Church magazine. Members resolved to fully discuss the issue at the next Council meeting.
12. LOCAL ELECTIONS 05.05.22.
The Clerk emailed Members prior to the meeting with the timetable of events and nomination pack for the Local Council Elections set for 5th May 2022.

13. COUNCILLOR’S ALLOWANCE 2021/22.
The Clerk emailed Members with the annual Councillor’s Allowances 2021/22 claim forms prior to the meeting.

14. FINANCE ISSUES:-
A. Bank balances £32,750.
B. Authorised bill payments:-
1. Clerk’s salary for the quarter ended 31st March 2022 £420.00.
2. Caretaker’s salary for the quarter ended 31st March 2022 £108.56.
3. HM Revenue & Customs for PAYE for the quarter ended 31st March 2022 £111.40.
4. Clerk’s expenses for the full year ended 31st March 2022 £583.20.
5. One Voice Wales 2022/23 Membership Fees £146.00.
6. Scottish Power for the Henllan Public Conveniences Electricity Supply £77.56.
C. Grant Aid Applications:-
1. Ysgol Henllan School towards the costs of the School “Defibrillator” £500.00.
2. Wales Air Ambulance Charitable Trust £250.00.
3. TY Gobaith/Hope House £250.00.

15. PLANNING ISSUES.
None received.

16. CORRESPONDENCE.
Already covered elsewhere within the minutes.

17. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor provided Members with the following written report prior to the Council meeting:-
Good or bad news but I have decided to stand in the next election, I believe the pre-election period will be from the 18th March, so fingers crossed and see you on the campaign trail and hopefully in future meetings. Nothing much to report, you may have seen in the press that Ysgol Plas Brondyffryn is planned to have a new build, this will bring all the remote sites, except the residential site all on one plot, this is part of the next phase of the 21st century schools project, I’m unsure if any residents from Henllan use the school but it will be an addition to all ready fantastic facility. Also the junction entering town from Henllan (Bryn Seion and Ffordd Ysgubor) is being made safer and brought up to current highway specifications, so it may cause some disruption going into Denbigh.

18. COVID-19 RESTRICTIONS UPDATE.
Members resolved to hold the next Council meeting via Zoom conferencing.

20. NEXT COUNCIL MEETING – TUESDAY 5TH APRIL 2022 AT 7.30 P.M. VIA ZOOM CONFERENCE.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 1ST FEBRUARY 2022 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Geraint Williams, Clwyd Spencer, Ian Carrie, Jackie Jones, John Bellis, Cerian Jones, Geraint Roberts, Merfyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams and the Clerk.

2. APOLOGIES: None received.

3. DECLARATIONS OF INTEREST.
Councillor Amanda Lawson on agenda item 11 below.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 4th January 2022 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
A. Denbighshire County Council Highways Department has planned for a Micro Asphalt programme to be undertaken in March or April which includes the Glasfryn housing estate in Henllan.
B. Councillor Jackie Jones confirmed that she has a subsequent meeting with Dr James Davies who has updates on the issues raised prior to the previous Council meeting.

6. MEMORIAL BENCH UPDATE.
No updated report since the precious Council meeting.

7. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Councillor Nicky Bassett-Powell reported that the “War Memorial Trust” has approved the Council’s grant aid towards the works required on the Henllan War Memorial subject to a second quotation being sought by the Trust.
The Chairman will now seek the second the second quotation and report back at the next Council meeting.

8. HENLLAN PUBLIC CONVENIENCES RISK ASSESSMENT REPORT.
Councillor Amanda Lawson provided members with a loose Risk Assessment for HCC and the toilets, it will need to be formalised and agreed by HCC, signed and dated, and then provided to Gareth for signing and dating. It will then need to be kept on file.
Councillor Lawson highlighted notes for consideration, but most of the content is minimal best practice. In terms of track and trace, it’d be great if something could be set up, but also the communication with groups using i.e., that they are responsible for their own track and trace and notifying HCC of any positive cases
Councillor Lawson has also recommended purchasing items i.e., signage, markings and posters – some of which I have available for purchase.
In terms of other items – sanitiser stations – these can come in the form of soap dispensers and fitted to the wall and labelled appropriately.
Members resolved to accept Councillor Lawson’s proposed report and Councillors Nicky Bassett-Powell and Amanda Lawson will now action the report and report back at the next Council meeting.
9. FINANCE UPDATE.
Bank balances £34,453.06.

10. NEWSLETTER/PUBLICITY OF THE COMMUNITY COUNCIL.
Following a number of years since Councillor Gwyn Roberts provided the Community Council newsletter service the Members resolved to discuss the format of the format of the new Community Council newsletter at the next Council meeting.

11. PLANNING APPLICATION.
Planning Application: 28/2021/1227 – Erection of detached double garage, including additional accommodation within dormer roof space, formation of hardstanding, landscaping and associated works at Porth Ceri, Garn Lane, Henllan – no objections.

12. CORRESPONDENCE.
Email received from Mrs Julie Roberts seeking the views of the Council Members with regards to the current usage and future usage of the “Community Grass Cutter Mower”. Councillor Nicky Bassett-Powell agreed to reply on behalf of the Community Council.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams reported on the following issues:-
A: County Council has received the following planning application “Change of use of land and ancillary buildings to form residential Traveller site for 6 caravans, with the existing dwelling Kynsal House retained for owners / managers accommodation; including formation of internal pathways and parking, landscaping and associated works.”
B. The 2022/23 Denbighshire County Council Tax demand will increase by 2.95%.

14. COVID-19 RESTRICTIONS UPDATE.
A. The public conveniences in Henllan are now open 24 hours a day.
B. The next Council meeting will be held via Zoom conference.

15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no urgent business for discussion.

16. NEXT COUNCIL MEETING – TUESDAY 1ST MARCH 2022 AT 7.30 P.M. VIA ZOOM CONFERENCE.

17. THE CHAIRMAN CLOSED THE MEETING AT 9.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 4TH JANUARY 2022 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell, Geraint Williams, Ian Carrie, Jackie Jones, Clwyd Spencer, Merfyn Roberts, Gwyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES: Councillors Amanda Lawson, Cerian Jones and John Bellis.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th December 2021 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
A. Councillor Jackie Jones met Dr James Davies MP since the previous Council meeting.
Dr Davies subsequently confirmed that he has contacted Mr Ben Wilcox-Jones at Denbighshire County Council regarding the missing 20mph Henllan School signage issues together the regards to the progress of the missing cycle path link between Henllan and Denbigh Golf Club and awaits the detailed reply from Mr Wilcox-Jones.
B. Mrs Angeline Lawson BEM provided the following report on the “Community Christmas Lunch” held on 11th December 2021:-
“I am pleased to advise you we successfully managed 70 Christmas meals. We had arranged two sitting, 12.30 and a 3.30 sitting, twenty-two attended the earlier siting and sixteen at the later sitting. We also carried thirty-two home deliveries.
We have received some lovely feedback, both in person and via social media.
We did a raffle, items kindly donated by the Henllan Community which raised £152.00 towards the Henllan Church Institute. We also received donations to the value of £145.00 towards Ty Gobaith.
The expense receipts that I have, totalled £786.53 this does not include the many kind financial donations for food and other items we have received from the “team” involved on the day.
£786.53 / 70 = £11.23 per head. It was a little more expensive than we had originally budget for, but I am sure the Community Council would agree, it was still relatively a low cost for a 4-course meal with a choice of wine/sherry and everyone also received a present from Santa! I have attached a copy of the Menu.
The Community Council had kindly agreed to donate towards the cost of this event. Henllan Community Leisure Association (HCLA) had agreed also to match fund.
The amount from each organisation would therefore be £393.27 each.”
Members thanked Mrs Lawson for all the work into the project together with the Community Councillor Members who assisted at the event.
C. Councillor Geraint Williams informed Council that the capital highway works at the Glasfryn Estate in Henllan has still not been commences. Denbighshire County Councillor Geraint Lloyd-Williams agreed to contact the relevant Officer within Denbighshire County Council regarding the issue.

6. MEMORIAL BENCH UPDATE.
No updated report since the precious Council meeting.

7. HENLLAN WAR MEMORIAL WORK/GRANT AID.
No updated report since the precious Council meeting.

8. HENLLAN PUBLIC CONVENIENCES RISK ASSESSMENT REPORT.
No updated report since the precious Council meeting.

9. FINANCE UPDATE.
A. Bank Balances – £33,685.06.
B. Final 2021/22 precept receipt – £5,348.00
C. Authorised bill payments:-
1. Clerk’s salary for the quarter ended 31st December 2021 – £420.00.
2. Caretakers salary for the quarter ended 31st December 2021 – £115.94.
3. HMRC – PAYE for the quarter ended 31st December 2021 – £113.60.
4. Dwr Cymru for the public conveniences Water Rates for the six months ended 8th December 2021 – £49.30.
5. Henllan Community Leisure Association towards the costs the community Christmas lunch – £393.27.

10. TO SET THE COUNCIL’S PRECEPT REQUIREMENT FOR THE 2022/2023 FINANCIAL YEAR.
A. the Clerk provided members with spreadsheets of the Council’s 2019/2020 and 2020/2021 receipts and payments schedules.
B. After consideration, the Members resolved on the Council’s Precept requirement of £16,128 for the 2022/2023 financial year which is a precept standstill of £42.00 per Council Tax dwelling within the community area of Henllan.

11. PLANNING ISSUES.
None received for attention.

12. CORRESPONDENCE.
The Returning Officer of Denbighshire County Council confirmed that the cost of a contested Community Council election on 5th May 2025 would cost around £2,500 whilst an uncontested election would cost around £250.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams reported that the new Traveller Sites within Denbighshire would be located on the coastal strip of the County.

14. COVID-19 RESTRICTIONS UPDATE.
The Chair reported the Council’s Caretaker is now prepared to reopen the public conveniences at Henllan and the Members resolved that the timing is correct to reopen the facility.

15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved to hold the next Council meeting via Zoom conference.

16. NEXT COUNCIL MEETING – TUESDAY 1ST FEBRUARY 2022 AT 7.30 P.M. VIA ZOOM CONFERENCE.

17. THE CHAIR CLOSED THE MEETING AT 9.00 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 7TH DECEMBER 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

PRESENT: Councillors Jackie Jones (Chair), Amanda Lawson, Gwyn Roberts, Ian Carrie, Cerian Jones, John Bellis, Clwyd Spencer together with the Clerk.

1: WELCOME TO THE TWO NEWLY ELECTED MEMBERS OF THE COUNCIL – COUNCILLORS CERIAN JONES AND IAN CARRIE – The Chair welcomed both Councillors Ian Carrie and Cerian Jones to their first meeting of the Council.

2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillors Nicky Bassett-Powell, Merfyn Roberts, Geraint Williams together with Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST – None received.

4. DISCUSSION WITH MRS JULIE ROBERTS REGARDING THE SUPPLY AND SOWING OF THE “WILDFLOWER SEEDS” FOR HENLLAN VILLAGE.
Mrs Julie Roberts was unable to attend the meeting and members therefore resolved to defer the agenda item until the March 2022 meeting of the Council when the growing season has recommenced.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETINGS.
Members confirmed 2nd and 23rd November 2021 minutes as a true record.

6. MATTERS ARISING FROM THE MINUTES.
A: Councillor Gwyn Roberts reported that the Henllan School advances LED activation signage in Denbigh Street is now currently working, but the advanced 20mph restriction signage leading to Henllan School on Denbigh Street has still not been replaced. The Clerk agreed to contact Denbighshire County Council again regarding the issue together with Councillor Jackie Jones who will raise the issue in the surgery of Dr. James Davies, MP for the Vale of Clwyd, on 17th December 2021.
B. Upon receipt of the photographic evidence of the broken fence behind the Henllan Play Park, Denbighshire County Council informed the Community Council that the wooden fencing is the responsibility of the owners of the 4 Bryn Arwel Properties in Denbigh Street in Henllan and the members resolved for the Clerk to inform the owners of the 4 Bryn Arwel Properties that it is their responsibility to replace the wooden boundary fencing.
C. Clwb Ffermwyr Ifanc Llannefydd has withdrawn their recent grant application form from Henllan Community Council.
D. the Henllan Christmas Tree Lights event went well and according to plan on Wednesday 1st December 2021 in Henllan School at 3.00 pm. The Head Teacher of Henllan Primary School thanked the Community Council for providing the costs of the Christmas tree, Lights and power socket.

7. MEMORIAL BENCH UPDATE.
No updated report since the previous Council meeting. Councillors Clwyd Spencer and Gwyn Roberts agreed to liaise with the family of the late Gerallt Davies on the preferred location of the Memorial Bench.
8. HENLLAN WAR MEMORIAL WORK/GRANT AID.
No updated report since the precious Council meeting.

9. HENLLAN PUBLIC CONVENIENCES RISK ASSESSMENT REPORT.
No updated report since the previous Council meeting.

10. FINANCE UPDATE.
A. Bank balances £28,772.07.
B. Poppy Wreath Receipt from Henllan Community Council £25.00.
C. Authorised bill payments:-
1. Royal British Legion – Poppy Wreaths Appeal £50.00.
2. Hubbard Electrical for the Henllan School outside electrical socket and timer for the Community Christmas Tree £497.32.
3. Frank and Angeline Lawson for the newly replaced Christmas tree lights £102.99.
4. JT & M Signage for the provision of the Sunday Remembrance Service road closure signage £120.00.
5. Scottish Power for the Henllan Public Convenience electricity for the quarter ended 30th November 2021 £50.24.
6. Clerk’s 2022 Society of Local Council Clerk’s Membership £186.00.
C. The clerk has recently issued three Henllan Community Council Grant Application Forms for local organisations and await their return.

11. PLANNING ISSUES.
None received.

12. HIGHWAY SIGNAGE.
Following the recent request for the provision of “No Pedestrian Footpath” on the first section between Henllan towards Denbigh and Henllan towards Trefnant, Members resolved for the Clerk to ask Denbighshire County Council for the provision of the signage.

13. CORRESPONDENCE.
Mrs Gaynor Kumria asked for the Henllan Community Council for the following issues to be considered and completed by Denbighshire County Council:-
A: I am looking for help in obtaining a large 660 litre trade rubbish bin for Henllan churchyard, similar to the one being used in Denbigh churchyard. I understand the person in charge of this department is Abigail Chadwick, I phoned in September the help number and an email was sent to her, she did reply to that and sent the required forms electronically, which I was not able to access, I have sine called her two phone lines never a reply I have emailed and still no reply, after another call to the council offices I received a message to say hard copies were being sent, to date never received. Two further calls to the council offices each times assured they would get in contact and she would be in touch with me, as you can see from the email I have included you in, after my call on Friday and being assured someone would be in touch Monday, nothing. Sorry Gwyn long winded I know, but can you help, we need if possible this in place as soon as possible to deal with the Christmas flowers, wreaths, which are a nightmare to clear up. The plan is this bin would be emptied every month for which we will pay.

B. Second problem, the street lights outside the institute and the one on Llindir. Street at the bottom of Lon Lass are both out. Is this something you can request for us or let me have the details as to whom to contact? This area is now very dark at night.
C. Third problem the overhanging trees and branches on Lon Las is now of major concern as it is very dangerous at night to walk from the Llindir or Institute up the lane to church street, and with the street light out it is a danger.
The Clerk will inform Denbighshire County Council of the issues and await the relevant replies.

14. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A. County Councillor Geraint Lloyd-Williams updated Members with Denbighshire County Council updates since the previous Council meeting.
B. county Councillor Geraint Lloyd-Williams provided the following written report prior to the meeting:-
“Unfortunately due to attending a full council meeting today, I have to work into this evening, if I’m able to finish before 9 I’ll try and join the meeting. The only thing I was going to raise was the response to the Traveller Consultation, in that a permanent transit site was not required but a site to accommodate families linked to 3 local (Denbighshire) families, which I believe are on the coast is required. Anything else just email me, other than that have a good Christmas and if I cannot attend see you in the New Year.

15. COVID-19 RESTRICTIONS UPDATE.
Due to the continued Covid-19 restrictions, members resolved to continue with the current Zoom meetings of the Council in the New Year.

16. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Councillor Gwyn Roberts reported, in his capacity as Henllan Community Council School Governor on the Henllan School Board of Governors, that Henllan School has recently purchased and installed a “Defibrillator” and would welcome a contribution towards the cost of the equipment. Members resolved that Henllan School provides the costs involved for the equipment and the amount of grant aid expected.

17. NEXT COUNCIL MEETING – TUESDAY 4TH JANUARY 2022 AT 7.30 P.M.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 2ND NOVEMBER 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT:- Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Geraint Williams, John Bellis, Gwyn Roberts, Jackie Jones, Merfyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams.

2. APOLOGIES:- Councillors Dewi Jones and Clwyd Spencer.

3. DECLARATIONS OF INTEREST.
A. Councillor Amanda Lawson on item 4 below.
B. Councillor Jackie Jones on item 7 below.

4. DISCUSSION WITH MRS ANGELINE LAWSON BEM REGARDING THE HENLLAN COMMUNITY LEISURE ASSOCIATION EVENTS DURING THE REST OF THE 2021 CALENDAR YEAR.
The Chairman welcomed Mrs Angeline Lawson BEM, Treasurer of the Henllan Community Leisure Association to the meeting. Mrs Lawson provided details within the Henllan Community Council Grant Application Form on behalf of the Henllan Community Leisure Association for funding towards the proposed Christmas festivity event for the most vulnerable members of the local community to be held on Saturday 11th December 2021. After consideration, Members resolved to grant aid any shortfall on the Community Event to the Henllan Community Leisure Association.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL.
Members confirmed 5th October 2021 minutes as a true record.

6. MATTERS ARISING FROM THE MINUTES.
A: Councillor Gwyn Roberts reported that the Henllan School advances LED activation signage in Denbigh Street is now currently working, but the advanced 20mph restriction signage leading to Henllan School on Denbigh Street has still not been replaced.
B. Denbighshire County Council has repaired the large potholes between The Lodge and Chweffordd in Henllan have been repaired.
C. Dr. Hugo Watts of White Oak Property Services would like to meet the members of the Council before quoting to replace the flower beds on the Maes-yr-Efail and Maes Sadwrn Housing Estates in Henllan. Members resolved to invite Dr. Watts to the next Council meeting of the Council.
D. Denbighshire County Council require photographic evidence of the broken fence behind the Henllan Play Park. Councillor Amanda Lawson kindly agreed to provide the Clerk with the required photographs.
E. Councillor Geraint Williams reported of the Denbighshire County Council sub-standard work on the Glasfryn Estate road. County Councillor Geraint Lloyd-Williams will take the issues to the relevant Officers of Denbighshire County Council.
F. Councillor Nicky Bassett-Powell will meet the owners of the Henllan Shop to seek permission to locate the annual Community Christmas Tree outside the shop again in 2021.
G. Councillors Nicky Bassett-Powell and Amanda Lawson are in the process of preparing and completing the risk assessment of the Public Conveniences in Henllan.

7. VACANT SEAT UPDATE.
The Clerk reported that there are two applications received for the one vacant seat that exists on the Council. Members resolved to hold an Extra Ordinary Meeting of the council on Tuesday 23rd November 2021 at 7.00 p.m. to interview the two applicants for the vacant seat.

8. REMEMBRANCE SUNDAY SERVICE 14TH NOVEMBER 2021.
A: Denbighshire County Council has sanctioned the street closures in Henllan between 10.30 and 11.30 am for the Remembrance Day Service.
B. J.T. & M. Signs will provide the necessary road closure signs for the 14th November 2021 at the cost of £100.00 plus VAT.
C. the Chairman will lay the Poppy wreath on behalf of the Community Council.

9. MEMORIAL BENCH.
No updated report since the previous Council meeting. Councillors Clwyd Spencer and Gwyn Roberts agreed to liaise with the family of the late Gerallt Davies on the preferred location of the Memorial Bench.

10. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Councillor Nicky Bassett-Powell reported that she awaits a reply from the War Memorials Trust if the grant application is successful for funding towards the Henllan War Memorial.

11. HENLLAN COMMUNITY LEISURE ASSOCIATION GRANT AID APPLICATION.
Already covered under agenda item 4 above.

12. CLWB FFERMYR IFANC LLANNEFYDD GRANT AID APPLICATION.
The Clerk circulated Members with the letter supplied on behalf of Clwb Ffermwyr Ifanc Llannefydd requesting grant aid towards the running costs of the organisation following the Covid-19 Pandemic. Members resolved for the Clerk to send the Community Council’s Grant Aid Application for completion by the Clwb Ffermwyr Ifan Llannefydd.

13. FINANCE UPDATE.
A. Bank balances £29,512.00.
B. Mrs Julie Roberts seeks permission to plant winter plants at the new flower beds at the estimated cost of £20.00. Members resolved to accept the extimate and grant Mrs Roberts to proceed with the works.
C. Mrs Julie Roberts seeks permission to plant wild flower seeds around Henllan village at the estimated cost of £125.00 per kilo. Members resolved for the Clerk to ask Mrs Roberts of the size of the areas involved to sow the seeds and the amount of seeds required.

14. PLANNING ISSUES.
None received.

15. CORRESPONDENCE.
A. Dr. James Davies, MP for the Vale of Clwyd, provided Council with contact details to attend his surgeries.
B. the Clerk circulated Members with details of the “Green Communities Project”.
16. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams reported on the following issues:-
A: The Community Development Team announced that there is £1,254.11 available for the Henllan Community Council area from the “Open Space Commuted Sums Funding 2021/2022” and the application window runs from 1st November 2021 to 31st January 2022.
B. No update on the Gypsy and Traveller Accommodation Assessment (GTAA) 2021 for Conwy and Denbighshire.
C. The new housing development at Tan-yr-Ysgubor on the Denbigh to Henllan road is progressing well.

17. COVID-19 RESTRICTIONS UPDATE.
No update received since the previous Council meeting.

18. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members raised the following recent issues in Henllan:-
A: One of the Public Convenience doors has been attacked with a knife recently.
B. There has been some anti-social behaviour recently in Henllan.

19. NEXT COUNCIL MEETING – TUESDAY 7TH DECEMBER 2021 AT 7.30 P.M.

20. THE CHAIRMAN CLOSED THE MEETING AT 9.15 PM.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 5TH OCTOBER 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, John Bellis, Merfyn Roberts, Dewi Jones, Gwyn Roberts, Clwyd Spencer, Denbighshire County Councillor Geraint Lloyd-Williams together with the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillors Geraint Williams and Jackie Jones.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th September 2021 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
A: Councillors Gwyn Roberts has now also reported that the Henllan School advances LED activation signage in Denbigh Street is still currently not working together that the advanced 20mph restriction signage leading to Henllan School on Denbigh Street has been removed and needs replacing.
B. Councillor Clwyd Spencer reported that the large potholes between The Lodge and Chweffordd in Henllan has still not been repaired and the Clerk agreed to remind Denbighshire County Council that the pothole has not been repaired.
C. Members resolved to renew the remaining flower beds over the forthcoming winter months. The Clerk reported that Meifod Wood Products in Denbigh has still not re-opened and agreed to contact White Oak Property Services for a quotation to replace the flower beds on the Maes-yr-Efail and Maes Sadwrn Housing Estates in Henllan.

6. VACANT SEAT UPDATE.
The Clerk reported that there no applicants received to be considered for co-option which will now be considered at the next Council meeting. The Clerk agreed to send all Members an updated Co-option notice for information.

7. REMEMBRANCE SUNDAY SERVICE 14TH NOVEMBER 2021.
The Clerk updated confirmed the following:-
A: Denbighshire County Council has sanctioned the street closures in Henllan between 10.30 and 11.30 am for the Remembrance Day Service.
B. J.T. & M. Signs will provide the necessary road closure signs for the 14th November 2021.
C. Poppy wreath for the Community Council has been ordered.

8. MEMORIAL BENCH.
No updated report since the previous Council meeting. Councillors Clwyd Spencer and Gwyn Roberts agreed to liaise with the family of the late Gerallt Davies on the preferred location of the Memorial Bench.

9. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Councillor Nicky Bassett-Powell reported that she awaits a reply from the War Memorials Trust if the grant application is successful for funding towards the Henllan War Memorial.
10. FINANCE UPDATE.
A. Bank balances £30,123.00.
B. Authorised bill payments:-
1. Caretaker’s salary for the quarter ended 30th September 2021 £85.42.
2. Clerk’s salary for the quarter ended 30th September 2021 £420.00.
3. HM Revenue & Customs for PAYE for the quarter ended 30th September 2021 £105.80.
C. Members resolved to increase the Caretaker’s hours by one hour to four hours a month from 1st September 2021.
D. Members resolved to fund the annual Community Christmas Tree and new lights via Mrs Angeline Lawson BEM for the current 2021 year.

11. PLANNING ISSUES.
There were no planning issues to report.

12. CORRESPONDENCE.
Already covered elsewhere within the minutes.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Councillor Geraint Lloyd-Williams reported that the following issues are ongoing within the County Council:-
A: Gypsy and Traveller Accommodation Assessment (GTAA) 2021 for Conwy and Denbighshire.
B. New Member Area Groups.
C. Local Development Plan.
D. Confirmed that all Denbighshire County Council Parks are inspected annually.

14. COVID-19 RESTRICTIONS UPDATE.
A. As the Welsh Government is still informing local Councils, under the current Covid-19 regulations to retain their current meetings via virtual meetings the Members resolved to keep to the current virtual Zoom meetings for the remainder of the current Calendar year.
B. Councillors Gwyn Roberts and Merfyn Roberts recently met with the Council’s Caretaker who confirmed that he will recommence opening and closing the Public Conveniences in Henllan.
C. Councillors Nicky Bassett-Powell and Amanda Lawson will complete the Covid-19 risk assessment for the Henllan Public Conveniences and authority was granted to proceed with the necessary Covid-19 equipment and materials required within the building prior to the next Council meeting.

15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A: The Clerk will remind Denbighshire County Council of the broken fence behind the Henllan Play Park.
B. Mrs Angeline Lawson BEM, on behalf of the Henllan Community Leisure Association will complete the Henllan Community Council Grant Aid Form prior to the next Council meeting in aid of community activities scheduled for the remainder of the 2021 Calendar year.

16. NEXT COUNCIL MEETING – TUESDAY 2ND NOVEMBER 2021 AT 7.30 P.M. VIA ZOOM CONFERENCE.

 

COFNODION CYFARFOD CYNGOR CYMUNED HENLLAN NOS FAWRTH 5ED HYDREF 2021 AM 7.30 TRWY GYFRWNG ZOOM.

1: PRESENNOL: Y Cynghorwyr Nicky Bassett-Powell (Cadeirydd), Amanda Lawson, John Bellis, Merfyn Roberts, Dewi Jones, Gwyn Roberts, Clwyd Spencer, Cynghorydd Sir Ddinbych Geraint Lloyd-Williams a’r Clerc.

2. YMDDIHEURIADAU: Y Cynghorwyr Geraint Williams a Jackie Jones.

3. DATGANIADAU DIDDORDEBAU: Dim.

4. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.
Cadarnhawyd cofnodion 7fed Medi 2021.

5. MATERION YN CODI O’R COFNODION.
A. Mae’r Cynghorydd Gwyn Roberts bellach wedi rhoi gwybod hefyd nad yw’r arwydd LED yn Stryd Dinbych wrth Ysgol Henllan eto ddim yn goleuo a hefyd bod yr arwyddion 20 milltir yr awr wedi mynd a bod angen eu cael yn ôl.
B. Dywedodd y Cynghorydd Clwyd Spencer nad yw’r tyllau mawr yn y ffordd rhwng Lodge Plas Heaton a Chweffordd byth wedi cael eu trwsio. Bydd y Clerc yn atgoffa Cyngor Sir Ddinbych.
C. Penderfynwyd adnewyddu gweddill y gwlâu blodau dros y gaeaf. Dywedodd y Clerc nad yw Meifod Wood Products yn Ninbych byth wedi ail agor. Bydd yn cysylltu â White Oak Property Services i gael amcan bris am adnewyddu gwlâu blodau Maes-yr-Efail a Maes Sadwrn, Henllan.

6. SEDD WAG.
Nid oedd y Clerc wedi derbyn enwau rhai i’w cyfethol. Bydd yn anfon hysbysiad cyfethol wedi ei ddiweddaru er gwybodaeth at yr holl aelodau.

7. GWASANAETH SUL Y COFIO 14EG TACHWEDD 2021.
Dywedodd y Clerc:-
A: Fod Cyngor Sir Ddinbych wedi rhoi caniatâd i gau’r strydoedd perthnasol yn Henllan rhwng 10.30 a 11.30 ar ddiwrnod y Gwasanaeth.
B. Bydd J.T. & M. Signs yn darparu’r arwyddion ffordd angenrheidiol.
C. Bod torch wedi ei harchebu ar gyfer y Cyngor Cymuned.

8. MAINC GOFFA.
Dim byd i’w adrodd ers cyfarfod diwethaf y Cyngor. Bydd y Cynghorwyr Clwyd Spencer a Gwyn Roberts yn trafod lleoliad y Fainc gyda theulu’r diweddar Gerallt Davies.

9. COFEB RYFEL HENLLAN.
Dywedodd y Cynghorydd Nicky Bassett-Powell ei bod yn dal i aros am ateb gan y “War Memorial Trust” am y cais am grant ar gyfer gwaith ar y Gofeb.

10. CYLLID.
A. Arian yn y banc – £30,123.00.
B. Taliadau a awdurdodwyd:-
1. Cyflog y Gofalwr am y 3 mis yn diweddu 30ain Medi 2021 – £85.42.
2. Cyflog y Clerc am y 3 mis yn diweddu 30ain Medi 2021 – £420.00.
3. Treth Incwm am y 3 mis yn diweddu 30ain Medi 2021 – £105.80.
C. Penderfynwyd cynyddu oriau gwaith y Gofalwr o’r 1af Medi 2021 o 3 i 4 awr y mis.
D. Penderfynwyd talu am Goeden Nadolig y Gymuned a’r goleuadau newydd ar gyfer 2021 trwy drefniant gyda Mrs Angeline Lawson BEM.

11. MATERION CYNLLUNIO.
Dim.

12. GOHEBIAETH.
Wedi’i thrafod dan eitemau eraill.

13. MATERION CYNGOR SIR DDINBYCH.
Dywedodd y Cynghorydd Geraint Lloyd-Williams mai’r materion a ganlyn sy’n cael sylw’r Cyngor Sir ar hyn o bryd:-
A: Asesiad safleoedd i Sipsiwn a Theithwyr 9STAA) 2021 i siroedd Conwy a Dinbych.
B. Adrefnu Grwpiau Ardal Cynghorwyr.
C. Cynllun Datblygu Lleol.
D. Cadarnhau bod holl barciau Cyngor Sir Ddinbych yn cael arolwg blynyddol.

14. CYFYNGIADAU COVID-19.
A. Gan fod Llywodraeth Cymru yn annog Cynghorau Lleol i ddal i gyfarfod yn rhithiol, penderfynwyd cyfarfod trwy gyfrwng Zoom yn Nhachwedd a Rhagfyr.
B. Wedi sgwrs a’r Cynghorwyr Gwyn Roberts a Merfyn Roberts gytunodd Gofalwr y Cyngor i ail ddechrau agor a chau Toiledau Cyhoeddus Henllan.
C. Bydd y Cynghorydd Nicky Bassett-Powel ac Amanda Lawson yn cwblhau’r asesiad risg Covid-19 ar gyfer Toiledau Cyhoeddus Henllan a rhoddwyd iddynt ganiatâd i brynu unrhyw nwyddau angenrheidiol heb aros tan gyfarfod nesaf y Cyngor.

15. MATERION BRYS DAN ADRAN 100B94) DEDDF LLYWODRAETH LEOL 1972.
A. Bydd y Clerc yn tynnu sylw Cyngor Sir Ddinbych eto at ffens Cae Chwarae Henllan sydd wedi torri.
B. Cyn cyfarfod nesaf y cyngor bydd Mrs Angeline Lawson BEM yn cwblhau ffurflen grant Cyngor Cymuned Henllan ar ran Cymdeithas Gymunedol a Hamdden Henllan ar gyfer gweithgareddau gweddill 2021.

16. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 2IL TACHWEDD 2021 AM 7.30 TRWY GYFRWNG ZOOM.

 

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 7TH SEPTEMBER 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Jackie Jones (Meeting Chair), Nicky Bassett-Powell, Geraint Williams, Clwyd Spencer, Merfyn Roberts, Gwyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams and the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillors Dewi Jones, John Bellis and Amanda Lawson.

3. DECLARATIONS OF INTEREST – None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th July 2021 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
A: Councillor Merfyn Roberts reported, following consultation with the Denbighshire County Council Street Scene Officer, the Henllan village litter and dog bind have been relocated appropriately throughout the village.
B. The appropriately grass cutting at the Play Park in Henllan has now been completed by Denbighshire County Council.
C. Denbighshire County Council has now repaired the “Zip Wire” at the Play Park in Henllan.
D. the Henllan School advances LED activation signage in Denbigh Street is still currently not working.

6. VACANT SEAT UPDATE.
The Clerk reported that there was no request for a by-election to fill the one vacant seat that exists on the Council. The vacant seat will now be filled by co-option which will considered at the next Council meeting.

7. TOP PARK ISSUES UPDATE.
A. Members reported that the hard core mound at the Top Park in Henllan has now been spread and rolled into a car park area without authority. Resolved for the Clerk to inform Denbighshire County Council.
B. Sarah Unwin, Rural Youth Worker for Denbighshire Youth Service infirmed Council as part of her role will be setting Youth Clubs up in areas that don’t currently have one and are planning to set up a new youth club opportunity in Henllan. Our project starts on the 23rd September 5.30pm till 7.30pm on Top Park for 6 weeks outdoor provision then hope to move inside Church institute from the 4th November and just wanted to check we were ok to use the park and how we can get access to the toilets.
Members resolved for Ms Unwin to contact the relevant Denbighshire County Council Officer and Henllan Football Club regarding the availability of the Top Park on the requested evenings and Councillors Gwyn Roberts and Merfyn Roberts will speak to the Council’s Caretaker, Gareth Evans, regarding his views on re-opening the Public Conveniences in Henllan.

8. MEMORIAL BENCH.
No updated report since the previous Council meeting. Councillors Clwyd Spencer and Gwyn Roberts agreed to liaise with the family of the late Gerallt Davies on the preferred location of the Memorial Bench.

9. HENLLAN WAR MEMORIAL WORK/GRANT AID.
Councillor Nicky Bassett-Powell reported that she awaits a reply from the War Memorials Trust if the grant application is successful for funding towards the Henllan War Memorial.

10. FINANCE UPDATE.
A. Bank balances £32,292.46.
B. Second 2021/22 precept receipt £5,348.00.
C. Authorised bill payments:-
1. Scottish Power for the public conveniences electricity supply £35.06.
2. Winserve for the Council’s Website Domain fees £21.58.
3. Winserve for the Council’s Website Hosting fees £97.20.
4. Philip Neale for the Public Conveniences Gentlemen’s door replacement £319.00.

11. PLANNING ISSUES.
Denbighshire County Council has granted planning permission on the following planning applications:-
A: Application 28/2021/0397 – Installation of oil fired internal boiler with flu and new radiators (Listed Building Application) at 7 School Street, Henllan.
B. Application 28/2021/0613 – Erection of first floor extension to rear of dwelling and associated works at 22 Denbigh Street, Henllan.
C. Application 288/2021/0676 – Erection of single storey rear extension, and extension to front porch of dwelling and erection of single storey outbuilding at 3 Meifod, Bryn-y-Garn Road, Henllan.

12. CORRESPONDENCE.
The Clerk circulated Members with the following information emails from Denbighshire County Council on the following issues:-
A: Gypsy and Traveller Accommodation Assessment (GTAA) 2021 for Conwy and Denbighshire.
B. Funding available for Community Event Infrastructure.
C. Denbighshire and Denbigh Endowment Funds.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams reported that August was a quiet month for Denbighshire county Council.

14. COVID-19 RESTRICTIONS UPDATE.
A. the Welsh Government is still informing local Councils, under the current Covid-19 regulations to retain their current meetings via virtual meetings.
B. Members discussed the various possible venues within Henllan for the Community Council to hold face to face meetings after the lifting of the Covid-19 restrictions to be discussed at the next Council meeting.
15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Councillor Merfyn Roberts agreed to contact the Royal British Legion if the Remembrance Sunday Services will be held on Sunday 14th November prior to the Clerk applying the relevant road closure consent and signage for Henllan on 14th November 2021.
B. Councillor Clwyd Spencer reported large potholes between The Lodge and Chweffordd in Henllan.
C. Members resolved to renew the remaining flower beds over the forthcoming winter months.

16. NEXT COUNCIL MEETING – TUESDAY 5TH OCTOBER 2021 AT 7.30 P.M. VIA ZOOM CONFERENCE.

 

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COFNODION CYFARFOD CYNGOR CYMUNED HENLLAN NOS FAWRTH 6ED GORFFENNAF 2021 AM 7.30 TRWY GYFRWNG ZOOM.

1: PRESENNOL: Y Cynghorwyr Nicky Bassett Powell (Cadeirydd), Geraint Williams, Clwyd Spencer, Merfyn Roberts, Jackie Jones, John Bellis, Gwyn Roberts a’r Clerc.

2. YMDDIHEURIADAU: Y Cynghorwyr Dewi Jones, Amanda Lawson a Martin Pritchard.

3. YMDDISWYDDIAD MARTIN PRITCHARD.
Roedd y Clerc wedi derbyn ymddiswyddiad Martin Pritchard yn aelod o Gyngor Cymuned Henllan a bydd yn hysbysu’r sedd wag.

4. DATGANIADAU DIDDORDEB.
Dim.

5. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.
Cadarnhawyd cofnodion cyfarfod 1af Mehefin 2021.

6. MATERION YN CODI O’R COFNODION.
A. Diolchodd Neuadd yr Eglwys, Henllan I’r Cyngor am y rhodd o £500 at gost wyth bwrdd picnic i’r Ardd Wenyn.
B. Diolchodd Cymdeithas Rieni a’r Athrawon Ysgol Henllan am y rhodd o £500 at gost “Dod a’r Traeth i’r Ysgol.
C. Bydd y Clerc yn atgoffa Cyngor Sir Ddinbych ei fod yn dal i aros am atebion ynglŷn â nifer o faterion:-
1. Pwy a osododd y bolardiau yn Ffordd Meifod? A gafwyd Caniatâd?
2. Nid yw gwaith torri gwair y cae chwarae wedi ei gwblhau. Mae gwair ar ben y llechwedd a danadl poethion ar y llwybr wrth y ffens.
3. Mae “Zip Wire” y cae chwarae wedi torri.
D. Yn Lon-y-Garn mae’r gwrych wrth yr arwydd “Ffordd yn Culhau” bellach wedi ei dorri.
E. Cafwyd adroddiad gan y Cynghorydd Geraint Williams am waith Openreach at stadau Glasfryn a Bryn Tirion.
F. Dywedodd y Cadeirydd y byddai Mr Philip Neale yn gorffen y gwaith ar ddrws Toiledau Cyhoeddus y dynion o fewn pythefnos.

7. CAMPFA AWYR AGORED I HENLLAN.
Dim rhagor o wybodaeth.

8. RWBL Y PARC UCHAF.
Dim rhagor o wybodaeth.

9. MAINC GOFFA.
Mae teulu’r diweddar Geraint Davies am ganiatâd i osod mainc er cof amdano yn Henllan. Bydd Cyngor Sir Ddinbych am wybod lleoliad y fainc cyn rhoi caniatâd. Bydd y Cynghorydd Nicky Bassett-Powell yn trafod hyn ar y safle.

10. BIN BAW CWN.
Mae Eglwys Henllan wedi gofyn am symud y bin/biniau o fewn y pentref. Byddai’r drefn newydd yn welliant i bawb, gan gynnwys ymwelwyr a’r Eglwys. Bydd y Cynghorydd Merfyn Roberts yn gymorth y Clerc a Chyngor Sir Ddinbych.

11. CYLLID.
A. Yn y banc £25,903.94.
B. Taliadau a awdurdodwyd:-
1. Cyflog y Clerc am y tri mis at 30ain Mehefin 2021 – £420.00.
2. Cyflog y Gofalwr am y tri mis at 30ain Mehefin 2021 – £85.62.
3. Treth Incwm am y tri mis at 30ain Mehefin 2021 – £105.60.
4. Dwr Cymru – Dwr y Toiledau Cyhoeddus am y chew mis at 30ain Mehefin 2021 – £42.90.

12. CEISIADAU CYNLLUNIO.
Cais 28/2021/0613 – Estyniad llawr cyntaf y tu ôl i’r tŷ a gwaith perthnasol yn 22 Stryd Dinbych, Henllan – dim sylwadau.

13. GOHEBIAETH.
A. Rhoddodd y Parchedig Martin Pritchard amcan bris gan gwmni Nulife i lanhau’r gofeb ryfel a stem. Byddai’n costio £980.00 + TAW £196.00, cyfanswm o £1,176.00. Bydd y Cynghorydd Nicky Bassett-Powell yn holi am y posibilrwydd o gymorth gan y “War Memorial Trust”.
B. Anfonodd y Clerc e-byst i’r aelodau am waith ar ffyrdd y Gymuned.

14. MATERION CYNGOR SIR DDINBYCH.
Nid oedd yr un o’r Cynghorwyr Sir yn bresennol.

15. CYFYNGIADAU COVID-19.
A. Mae Llywodraeth Cymru’n dal i gyfarwyddo Cynghorau Lleol i gynnal cyfarfodydd rhithiol.
B. Bu trafodaeth ar leoliad cyfarfodydd y Cyngor Cymuned ar ôl i’r cyfyngiadau ddod i ben. Trafodi’r ymhellach yng nghyfarfod nesaf y Cyngor.

16. MATERION BRYS DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
A. Penderfynwyd trafod dyfodol y Parc Uchaf, perchnogaeth a defnydd, yn y cyfarfod nesaf.
B. Nid yw arwyddion yr Ysgol ar Stryd Dinbych yn goleuo.

17. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 7FED MEDI 2021 AM 7.30 O’R GLOCH.

18. CAEODD T CADEIRYDD Y CYFARFOD AM 9.00 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 6TH JULY 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Geraint Williams, Clwyd Spencer, Merfyn Roberts, Jackie Jones, John Bellis, Gwyn Roberts and the Clerk.

2. APOLOGIES: Councillors Dewi Jones, Amanda Lawson and Martin Pritchard.

3. RESIGNATION OF MARTIN PRITCHARD.
The Clerk received the resignation of Martin Pritchard as a member of Henllan Community Council. The Clerk will now publish the public “Notice of Casual Vacancy” for the vacant seat that exists on the Council.

4. DECLARATIONS OF INTEREST.
None received.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING HELD ON 1ST JUNE 2021.
Members confirmed 1st June 2021 minutes as a true record.

6. MATTERS ARISING FROM THE MINUTES.
A. Henllan Church Institute thanked Council for the £500 grant the costs of eight Picnic Tables for the “Bee Garden”.
B. Ysgol Henllan School PTA thanked Council for the £500 grant aid towards the cost of “Bring the Beach to School”.
C. The Clerk still awaits a reply from Denbighshire County Council issues raised at the previous Council meeting and will remind the County Council of the issues raised:-
1. There has recently highway verge bollards been erected on the Meifod Road in Henllan opposite the Meifod Housing Estate. Have the bollards been erected by Denbighshire County Council or someone else without the necessary authority.
2. The grass cutting contractors at the Play Park in Henllan have not finished the grass cutting at the top of the bank and nettles have appeared on the footway through the park highway boundary fencing.
3. The “Zip Wire” at the Play Park in Henllan has broken.
D. The obstructing hedge surrounding the road narrowing signage on the Garn Lane has now been completed.
E. Councillor Geraint Williams provided an updated report that Openreach are progressing the Broadband works on both the Glasfryn Estate and Bryn Tirion Estate in Henllan.
F. the Chairman reported that Mr Philip Neale will complete the replacement of the Public Conveniences Gentleman’s door within a fortnight.

7. HENLLAN OUTDOOR GYM UPDATE.
No update since the previous Council meeting.

8. TOP PARK HARD CORE ISSUES UPDATE.
No update since the previous Council meeting.

9. MEMORIAL BENCH.
The family of the late Gerallt Davies have requested permission for a “Memorial Bench” to be placed in Henllan. Denbighshire County Council will require the location of the new bench before permission is granted. Councillor Nicky Bassett-Powell will attend a site meeting regarding the proposed siting of the “Memorial Bench”.

10. DOG LITTER BIN.
Henllan Church has requested the re-arrangements of the public waste/dog waste bins within Henllan village which would benefit the village as a whole including the visitors to the Church. The Clerk agreed to contact Denbighshire County Council regarding the issues raised.

11. FINANCE UPDATE.
A. Bank balances £25,903.94.
B. Authorised bill payments:-
1. Clerk’s salary for the quarter ended 30th June 2021 – £420.00.
2. Caretaker’s salary for the quarter ended 30th June 2021 – £85.62.
3. HM Revenue & Customs – PAYE for the quarter ended 30th June 2021 – £105.60.
4. Dwr Cymru – Public Conveniences Water Rates for the six months ended 30th June 2021 – £42.80.

12. PLANNING APPLICATIONS.
PLANNING APPLICATION: 28/2021/0613 – ERECTION OF FIRST FLOOR EXTENSION TO REAR OF DWELLING AND ASSOCIATED WORKS AT 22 DENBIGH STREET, HENLLAN.
Members raised no objections to the planning application and plans.

13. CORRESPONDENCE.
A: Reverend Martin Pritchard provided the Council with a quotation from “Nulife” to “steam clean” the war memorial in Henllan at the cost of £980.00 + £196.00 VAT Which totals £1,176.00.Councillor Nicky Bassett-Powell agreed to look for any grant funding available towards the War Memorial costs from the “War Memorial Trust”
B. the Clerk forwarded the Members emails on highway works within the Community.

14. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
There were no Denbighshire County Councillors present at the meeting.

15. COVID-19 RESTRICTIONS UPDATE.
A. the Welsh Government is still informing local Councils, under the current Covid-19 regulations to retain their current meetings via virtual meetings.
B. Members discussed the various possible venues within Henllan for the Community Council to hold face to face meetings after the lifting of the Covid-19 restrictions to be discussed at the next Council meeting.

16. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Members resolved to discuss the future ownership/usage of the Top Park in Henllan at the next Council meeting.
B. the Henllan School advances LED activation signage in Denbigh Street is currently not working.

17. NEXT COUNCIL MEETING – TUESDAY 7TH SEPTEMBER 2021 AT 7.30 P.M.

18. THE CHAIRMAN CLOSED THE MEETING AT 9.00 P.M.

 

 

 

MINUTES OF THE HENLLAN COMMUNITY COUNCIL ANNUAL GENERAL MEETING HELD ON TUESDAY 1st June 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 1ST JUNE 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Jackie Jones, Amanda Lawson, Clwyd Spencer, Gwyn Roberts, Merfyn Roberts Geraint Williams, Dewi Jones, John Bellis together with the Clerk.

2. APOLOGIES: Councillor Martin Pritchard together with Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
A. Councillor Nicky Bassett-Powell on agenda item 8.
B. Councillors John Bellis and Merfyn Roberts on agenda item 10C.
C. Councillor Dewi Jones on agenda item 10D
D. Councillor Clwyd Spencer on agenda item 11B.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 4th May 2021 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
Artisan-Memorials have now completed and erected the proposed memorial for the late Edith Adey Jones.

6. HENLLAN OUTDOOR GYM UPDATE.
The Clerk still awaits a detailed reply from Denbighshire County Council if they would support and facilitate an outdoor gym in the village and will remind the relevant Officer for a detailed reply as soon as possible.

7. TOP PARK HARD CORE ISSUES UPDATE.
Rebecca Williams of Denbighshire County Council reported:-
“There was concern about the laying of hard core, the site is held by the Council in Trust for the use of public, although I completely understand the need for parking this wouldn’t be in keeping with the Trust, Public Realm also had a few reservations about the laying of the hard core.
We are trying to facilitate the transfer of the Trust to be managed by the Henllan Community rather than DCC, unfortunately it’s a rather long winded process, we are going through a similar process with the former pavilion site in Corwen.”
Following discussions on the “long winded process” the Members resolved on the following updated report to Dr. Gerwyn Jones of the Henllan Football Club:-
Following the Henllan Community Council meeting last week, it was felt that we should write to give you an update. As you are aware, we wrote to DCC back in March to request whether it would be possible to spread some of the hard core at Top Park to assist parking for the football club parents. We are sorry to inform you that there is little to report.
We last heard from DCC back in May. They advised that there were concerns about the laying of hard core. They explained that the site is held by the Council in Trust for the use of public, although they completely understand the need for parking, the laying of hard core would not be in keeping with the conditions of Charitable Trust which owns the site. Public Realm (a section of DCC) also has reservations about the laying of hard core.
DCC are trying to facilitate the transfer of the Trust to be managed by the Henllan Community rather than DCC, they inform us it is unfortunately still a rather long-winded process. We have enquired how long ‘long-winded’ might be and are still waiting for a reply. Even if the Henllan Community were able to take over management of the site, the Community Council may still be unable to give permission for the hard core to be laid due to the conditions of the Trust.
Having written several times to DCC on your behalf we are now at a loss to know what else we can do. We believe that Denbighshire Councillor Glenn Swingler is aware of the situation and wonder whether you might ask him to take up your case?
We should add that there have been numerous communications from residents of Henllan wondering when the hard core is going to be moved.

8. HENLLAN PUBLIC CONVENIENCES GENT’S DOOR REPAIRS.
Mr Philip Neale provided Council with the quotation to replace the Gent’s door at the Henllan Public Conveniences for £319.00 including VAT. Members resolved to accept the quotation and to grant Mr Neale permission to proceed with the required works.

9. FLOWER BEDS PLANTERS.
Mrs Julie Roberts provided a quotation for £23.96 for the replacement flowers for the flower beds for the 2021 season. Members resolved accept the quotation.

10. FINANCE UPDATE.
A. Bank balances £28,692.84.
B. Authorised bill payments:-
1. Mrs Julie Roberts for flower plants £23.96.
2. Scottish Power for the public conveniences electricity supply £33.64.
3. Information Commissioner’s Office for Website Fees £35.00.
C. Henllan Church Institute Grant Application towards the costs of eight Picnic Tables for the “Bee Garden”. Members resolved to the grant aid of £500.00.
D. Ysgol Henllan School PTA Grant Aid Application towards the cost of “Bring the Beach to School”. Members resolved to the grant aid of £500.00.
E. Denbighshire County Council has provided 100% grant aid relief towards the Henllan Public Convenience Building for the current 2021/22 financial year.

11. PLANNING APPLICATIONS.
A. Planning Application: 28/2021/0441 – Erection of single storey side and rear extension, extension to front porch and first floor balcony to side of dwelling at 3 Meifod, Bryn-y-Garn Road, Henllan – no objections subject that the first floor balcony extension does not overlook into the neighbouring property windows.
B. Planning Application: 28/2021/0397 – Installation of oil-fired external boiler with flue and new radiators (Listed Building Application) at 7 School Street, Henllan – no objections.

12. CORRESPONDENCE.
A. Openreach informed the Council that they are bringing super-fast fibre broadband in the Denbigh and Henllan surrounding areas and have come across issues on the Glasfryn and Bryn Tirion estates in Henllan which require erecting of additional telegraph poles. Members noted the contents of the letter.
B. Councillor Martin Pritchard forwarded, for information purposes, an email from the Head Teacher of Ysgol Henllan School regarding the future usage of the School.

13. DENBIGHSHIRE COUNTY COUNCIL CYCLE PATHS.
The Clerk received an email from local residents asking when the missing cycle path link between Henllan Village and Denbigh Golf Club will be completed – see 14c below.

14. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams reported:-
A: The CEO has left, two directors are currently doing the role, recruitment is ongoing.
B. Gwyneth Kensler has gone onto the gypsy/traveler task and finish group for the Denbigh MAG.
C. I’ve seen the email re the current second phase to the active travel routes, as you are aware any progress to a route between Henllan and Denbigh is unfortunately very unlikely due to cost.
D. Re the old tip site, DCC is not aware of any current testing on the site, gas testing was done some time ago but as the figures were well below certain levels it was discontinued.

15. COVID-19 RESTRICTIONS UPDATE.
The Welsh Government is still informing local Councils to retain their current meetings via virtual meetings.

16. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved for the Clerk to inform Denbighshire County Council of the following issues:-
A: There has recently highway verge bollards been erected on the Meifod Road in Henllan opposite the Meifod Housing Estate. Have the bollards been erected by Denbighshire County Council or someone else without the necessary authority.
B. The grass cutting contractors at the Play Park in Henllan have not finished the grass cutting at the top of the bank and nettles have appeared on the footway through the park highway boundary fencing.

17. NEXT COUNCIL MEETING – TUESDAY 6TH JULY 2021 AT 7.30 P.M.

18. THE CHAIRMAN CLOSED THE MEETING AT 9.10 P.M.

COFNODION CYFARFOD BLYNYDDOL CYNGOR CYMUNED HENLLAN NOS FAWRTH 1af Mehefin 2021 AM 7.30 TRWY GYFRWNG ZOOM.

COFNODION CYFARFOD CYNGOR CYMUNED HENLLAN NOS FAWRTH 1AF MEHEFIN 2021 AM 7.30 TRWY GYFRWNG ZOOM.

1: PRESENNOL: Y Cynghorwyr Nicky Bassett-Powell (Cadeirydd), Jackie Jones, Amanda Lawson. Clwyd Spencer, Gwyn Roberts, Merfyn Roberts, Geraint Williams, Dewi Jones, John Bellis a’r Clerc.

2. YMDDIHEURIADAU: Y Cynghorydd Martin Pritchard a Chynghorydd Sir Ddinbych Geraint Lloyd-Williams.

3. DATGAN DIDDORDEB.
A. Y Cynghorydd Nicky Bassett-Powell ar eitem 8.
B. Y Cynghorwyr John Bellis a Merfyn Roberts are item 10C.
C. Y Cynghorydd Dewi Jones are item 10D.
D. Y Cynghorydd Clwyd Spencer are item 11B.

4. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.
Cadarnhawyd cofnodion 4ydd Mai 2021.

5. MATERION YN CODI O’R COFNODION.
Mae Cwmni Artisan-Memorials bellach wedi cwblhau a gosod y gofeb i’r ddiweddar Edith Adey Jones.

6. CAMPFA AWYR AGORED HENLLAN.
Mae’r Clerc yn dal i aros am ateb manwl gan Gyngor Sir Ddinbych i wybod a ydynt yn fodlon cefnogi a hwyluso gosod campfa awyr agored yn y pentref. Bydd yn atgoffa’r swyddog perthnasol.

7. RWBEL Y PARC UCHAF.
Derbyniwyd neges gan Rececca Williams, Cyngor Sit Ddinbych, yn mynegi pryder ynglŷn â gosod rwbel. Er y byddai’n hwyluso parcio, y sefyllfa gyfreithiol ydi bod y Cyngor Sir yn dal y safle fel Ymddiriedolwyr iddo gael ei ddefnyddio gan y choedd ac nid yw’n sicr bod gosod rwbel yn cyd-fynd a thelerau’r cytundeb. Y bwriad yn y pen draw yw trosglwyddo’r gwaith o reoli’r Ymddiriedolaeth o Gyngor Sir Ddinbych i Gyngor Cymuned Henllan, ond proses hirwyntog yw. Mae proses gyffelyb yn digwydd gyda hen safle Pafiliwn Corwen.
Wedi trafodaeth ar y “broses hirwyntog”, penderfynwyd anfon adroddiad o’r sefyllfa bresennol at Dr Gerwyn Jones, Clwb Peldroed Henllan, gan ddyfynnu ateb Rebeca Williams ac yn awgrymu iddi gysylltu â’r Cynghorydd Sir Glenn Swingler, sydd yn gwybod am y sefyllfa, ac a fyddai efallai yn fodlon ymgymryd ag achos y Clwb Peldroed. Nodir hefyd fod amryw o bobl Henllan wedi cysylltu â’r Cyngor Cymuned yn gofyn pa bryd y byddai’r rebel yn cael ei symud.

8. TRWSIO DRWS TOILED Y DYNION.
Cafwyd pris o £319.00, yn cynnwys TAW, gan Mr Phillip Neale a gosod drws newydd. Penderfynwyd derbyn y pris a rhoi caniatâd i Mr Neale fynd ymlaen a’r gwaith.

9. GWELYAU BLODAU.
Rhoddodd Mrs Julie Roberts bris o £23.96 ar gyfer blodau newydd am 2021. Penderfynwyd derbyn y pris.

10. CYLLID.
A. Yn y cyfrifon banc £28,692.84.
B. Taliadau a awdurdodwyd:-
1. Mrs Julie Roberts – blodau i’w plannu – £23.96.
2. Scottish Power – Trydan i’r toiledau cyhoeddus – £33.64.
3. Swyddfa’r Comisiynydd Gwybodaeth – Gwefan – £35.00.
C. Cais gan Neuadd yr Eglwys, Henllan am gymorth i brynu wyth bwrdd picnic ar gyfer yr “Ardd Wenyn”. Penderfynwyd rhoi £500.00.
D. Cais gan Gymdeithas Rieni/Athrawon Ysgol Henllan am gymorth tuag at “Dod a’r Traeth i’r Ysgol”. Penderfynwyd Rhoi £500.00.
E. Mae Cyngor Sir Ddinbych wedi rhoi cymorth 100% ar gyfer adeilad Toiledau Cyhoeddus Henllan am y flwyddyn ariannol 2021/22.

11. CEISIADAU CYNLLUNIO.
A. Cais 28/2021/0441 – Codi estyniad wrth ochr a’r tu ôl, estyniad i’r porth blaen a balconi llawr cyntaf wrth ochr y tŷ – 3 Meifod, Ffordd Bryn-y-Garn, Henllan. Dim gwrthwynebiad, ar yr amod nad yw’r balconi yn wynebu ffenestri tai cyfagos.
B. Cais 28/2021/0397 – Gosod boiler allanol, corn simnai a rheiddiaduron newydd (Adeilad Rhestredig) – 7 Stryd yr Ysgol, Henllan – dim gwrthwynebiad.

12. GOHEBIAETH.
A. Wrth ddod a band-eang cyflym i ardaloedd Dinbych a Henllan mae cwmni Openreach wedi canfod yr angen ar stadau Glasfryn a Bryn Tirion i godi polion ychwanegol. Nodwyd y llythyr.
B. Er gwybodaeth anfonodd y Cynghorydd Martin Pritchard e-bost ymlaen gan Bennaeth Ysgol Henllan ynglŷn â defnydd yr Ysgol i’r dyfodol.

13. LLWYBRAU SEICLO CYNGOR SIR DDINBYCH.
Roedd y Clerc wedi derbyn e-bost gan drigolion lleol yn holi pa bryd y byddai’r darn rhwng Henllan a Chlwb Golff Dinbych yn cael ei gwblhau – Gweler 14C isod.

14. MATERION CYNGOR SIR DDINBYCH.
Cafwyd adroddiad gan y Cynghorydd Sir Geraint Lloyd-Williams ar bedwar mater:-
A: mae Prif Weithredwr wedi ymadael. Mae dau gyfarwyddwr yn gyfrifol am y gwaith ar hyn o bryd. Mae proses dewis Prif Weithredwr wedi dechrau eisoes.
B. Mae Gwyneth Kensler wedi dod yn aelod o’r gweithgar Sipsiwn a Theithwyr i gynrychioli ardal Dinbych.
C. Yn anffodus mae’n annhebygol oherwydd y gost y bydd y llwybr seiclo rhwng Henllan a Dinbych yn cael ei gwblhau.
D. Am hen domen sbwriel Henllan, nid yw Cyngor Sir Ddinbych yn gwybod am unrhyw waith profi diweddar. Gwneud profion ar gyfer nwy peth amser yn ôl, ond rhoddwyd y gorau i’r gwaith gan fod y lefelau’n isel iawn.

15. CYFYNGIADAU COVID-19.
Cyngor Llywodraeth Cymru i’r cynghorau lleol yw dal i gynnal cyfarfodydd rhithiol.

16. MATERION BRYS DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
Penderfynwyd gofyn i’r Clerc dynnu sylw Cyngor Sir Ddinbych at ddau fater:-
A: A’r Cyngor Sir ynte rhywun arall hen awdurdod a osodwyd y bolardiau yn Ffordd-y-Meifod?
B. Nod yw’r contractwyr wedi gorffen torri’r gwair ar ben y llechwedd yng nghae chwarae Henllan. Hefyd mae dail poethion ar y llwybr cerdded.

17. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 6ED GORFFENNAF 2021 AM 7.30.

18. CAEODD Y CADEIRYDD Y CYFARFOD AM 9.10 P.M.

 

 

 

 

MINUTES OF THE HENLLAN COMMUNITY COUNCIL ANNUAL GENERAL MEETING HELD ON TUESDAY 4TH MAY 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Amanda Lawson (Meeting Chairman), Gwyn Roberts, Geraint Williams, Jackie Jones, Merfyn Roberts, Dewi Jones, Martin Pritchard, John Bellis, Clwyd Spencer and the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillor Nicky Bassett- Powell and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST: Councillor Dewi Jones on agenda item 9.

4. ELECTION OF CHAIR OF COUNCIL FOR THE 2021/2022 TERM OF OFFICE.
Members elected Councillor Nicky Bassett-Powell as Chairman of the Council for the 2021/22 term of office.

5. ELECTION OF VICE-CHAIR OF COUNCIL FOR THE 2021/2022 TERM OF OFFICE.
Members elected Councillor Jackie Jones as Vice-Chairman of the Council for the 2021/22 term of office.

6. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th April 2021 minutes as a true record.

7. MATTERS ARISING FROM THE MINUTES.
A. the Clerk reported that the highway narrowing sign on the Garn Road in Henllan (Llannefydd side) is obstructed by the highway hedge on the right hand side of the highway and will inform the relevant Denbighshire County Council Officer to rectify the problem.
B. PCSO Francis Long reported on the speeding issues on the Garn Road in Henllan:-
“I have monitored the traffic on two separate occasions using an Ultralyte speed gun.
On both occasions there was nothing regarding the speed of vehicles which caused me concerns at the times the speed checks were carried out.
I will continue to monitor and update you as and when further checks are carried out.”
C. Denbighshire County Council will inspect the damaged boundary wooden fencing on the Maes Sadwrn estate and will action any necessary works.
D. Councillor Martin Pritchard reported he has received a quote for £150 to clean the lead at the “War Memorial” in Henllan and still awaits a quotation to clean the stonework.
E. Mrs Joan Dunseath, Church Warden of St.Sadwrn’s Church in Henllan, thanked Council for the £1,000 grant aid towards the upkeep of the Henllan Churchyard.

8. HENLLAN OUTDOOR GYM UPDATE.
The Clerk still awaits a detailed reply from Denbighshire County Council if they would support and facilitate an outdoor gym in the village and will remind the relevant Officer for a detailed reply as soon as possible.

9. TOP PARK HARD CORE ISSUES UPDATE.
Following no reply from Rebecca Williams of Denbighshire Council since the previous Council meeting the Members resolved for the Clerk to send a reminder and request a reply.

10. HENLLAN PUBLIC CONVENIENCES GENT’S DOOR REPAIRS.
Following the report from Councillor Nicky Bassett-Powell via email on the condition of the Gentleman’s Door at the Public Conveniences in Henllan, Members resolved to replace the door and as seek a quotation from Mr Philip Neale for the required works.

11. FINANCE UPDATE.
A. Bank balances £29,127.98.
B. First 2021/22 Precept receipt £5,348.00.
C. Members authorised the following payments:-
1. Annual insurance premium payment to BHIB Ltd of £362.16.
2. Major Owen for the service costs of the Community Mower £73.14.

12. CORRESPONDENCE.
A. Email from a former resident of Henllan (born and bred) seeking the Community Council’s support to SARTH to be rehoused in Henllan. Members resolved for the Clerk to confirm with SARTH the applicant was born and raised in Henllan.
B. Email from Henllan resident that Denbighshire County Council have delayed the grass cutting for the 2021 season and asked for the Community Council’s support to ask Denbighshire County Council to reinstate the grass cutting without delay for health and safety reasons.
C. Mrs Julie Roberts seeks the Council’s permission to maintain and purchase the necessary flowers for the 2021 season. Members resolved for the Clerk to seek a quotation from Mrs Roberts for the works proposed.
D. Councillor Nicky Bassett-Powell, for information purposes, emailed Members with the BBC article on the “Toxic Waste Sites” in Wales which includes the former “Tip Site” in Henllan.
E. Artisan-Memorials, for information purposes, provided the drawing for the proposed memorial for the late Edith Adey Jones.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A. County Councillor Geraint Lloyd-Williams had no updated report to provide the Council.
B. Members noted, yet again, of the absence of Denbighshire County Councillor Glenn Swingler without an apology and has not attended any Henllan Community Council meetings for several years which is not acceptable.

14. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Due to the commencement of the 2021 growing season, Members resolved to renew the remainder of the “Flower Beds Planters” when the growing season has finished.
B. Members noted the recent deaths of both the late David Thomas Jones and Gerallt Davies from Henllan who provided valued voluntary work for the community of Henllan.

15. NEXT COUNCIL MEETING – TUESDAY 1ST JUNE 2021 AT 7.30 P.M.

16. THE CHAIRMAN CLOSED THE MEETING AT 8.30 P.M.

 

COFNODION CYFARFOD BLYNYDDOL CYNGOR CYMUNED HENLLAN NOS FAWRTH 4YDD MAI 2021 AM 7.30 TRWY GYFRWNG ZOOM.

1: PRESENNOL:- Y Cynghorwyr Amanda Lawson (Cadeirydd y Cyfarfod), Gwyn Roberts, Geraint Williams, Jackie Jones, Merfyn Roberts, Dewi Jones, Martin Pritchard, John Bellis, Clwyd Spencer a’r Clerc.

2. YMDDIHEURIADAU:- Y Cynghorydd Nicky Bassett-Powell a Chynghorydd Sir Ddinbych Geraint Lloyd-Williams.

3. DATGANIADAU DIDDORDEB:- Y Cynghorydd Dewi Jones (Eitem 9).

4. ETHOL CADEIRYDD Y CYNGOR AM Y FLWYDDYN 2021/22.
Etholwyd y Cynghorydd Nicky Bassett-Powell.

5. ETHOL IS-GADEIRYDD Y CYNGOR AM Y FLWYDDYN 2021/22.
Etholwyd y Cynghorydd Jackie Jones.

6. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.
Cadarnhawyd cofnodion 6ed Ebrill 2021.

7. MATERION YN CODI O’R COFNODION.
A. Dywedodd y Clerc fod yr arwydd “Ffordd yn Culhau” ar Ffordd y Garn yn Henllan (ochr Llannefydd) wedi mynd o’r golwg y tu ôl i’r gwrych ar ochr dde’r ffordd. Bydd y clerc yn hysbysu Swyddog perthnasol Cyngor Sir Ddinbych.
B. Derbyniwyd adroddiad gan yr Heddwas Cymunedol Francis Long ar fater goryrru ar hyd Ffordd-y-Garn, Henllan. Roedd yr Heddwas wedi defnyddio mesurydd cyflymdra ar ddau achlysur gwahanol a heb ddarganfod unrhyw achos pryder iddo. Bydd yn cadw golwg ar y sefyllfa ac yn hysbysu’r Cyngor.
C. Bydd Cyngor Sir Ddinbych yn archwilio’r ffens bren ar stad Maes Sadwrn ac yn trwsio unrhyw ddifrod.
D. Dywedodd y Cynghorydd Martin Pritchard ei fod wedi derbyn pris o £150 i lanhau plwm Cofeb Henllan, ond heb gael pris to am lanhau’r garreg.
E. Diolchodd Mrs Joan Dunseath, Warden Eglwys Sant Sadwrn, Henllan i’r Cyngor am y grant o £1,000 tuag at gynnal Mynwent Henllan.

8. CAMPFA AWYR AGORED I HENLLAN.
Y Clerc heb dderbyn ateb manwl i’w gais am gefnogaeth Cyngor Sir Ddinbych i’r fenter. Bydd y Clerc yn atgoffa’r Swyddog perthnasol.

9. RWBEL Y PARC UCHAF.
Y Clerc hen dderbyn ateb gan Rebecca Williams, Cyngor Sir Ddinbych. Gofynnwyd i’r Clerc ei hatgoffa bod disgwyl ymateb.

10. TRWSIO DRWS TOILED CYHOEDDUS Y DYNION.
Yn dilyn adroddiad gan y Cynghorydd Nicky Bassett-Powell ar gyflwr y drws, penderfynwyd ai adnewyddu. Gofynnir am bris gan Mr Philip Neale.
11. CYLLID.
A. Yn y banc £29,127.98.
B. Derbyniwyd cyfran gyntaf precept 2021/22, sef £5,348.00.
C. Awdurdodwyd dau daliad:-
1. Premiwm blynyddol yswiriant BHIB Ltd. – £362.16.
2. Major Owen – gwaith ar y Torrwr Glaswellt Cymunedol – £73.14.

12. GOHEBIAETH.
A. Derbyniwyd e-bost gan un a fu’n byw yn Henllan yn gofyn i’r Cyngor Cymuned gefnogi cais i SARTH i’r person gael cartref yn Henllan. Penderfynwyd gofyn i’r Clerc gadarnhau bod y person wedi’i eni a’i fagu yn Henllan.
B. Derbyniwyd e-bost gan un sy’n byw yn Henllan yn nodi bod Cyngor Sir Ddinbych wedi oedi cyn torri’r glaswellt yn 2021. Roedd y llythyrwr yn gofyn am gefnogaeth y Cyngor Cymuned i ofyn i’r Cyngor Sir fynd ati’n ddiymdroi i dorri’r glaswellt a hynny am resymau iechyd a diogelwch.
C. Gofynna Mts Julie Roberts am ganiatâd y Cyngor i ofalu am a phrynu’r blodau sydd yn angenrheidiol ar gyfer tymor 2021. Penderfynwyd bod y Clerc yn holi Mrs Roberts am amcan o gost hyn.
D. Er gwybodaeth i’r Cynghorwyr roedd y Cynghorydd Nicky Bassett-Powell wedi anfon e-bost at yr aelodau gydag erthygl gan y BBC ar “Toxic Waste Sites” yng Nghymru sy’n cyfeirio at hen domen sbwriel Henllan.
E. Derbyniwyd, er wybodaeth, gan Artisan Memorials, darlun o’r gofeb arfaethedig i’r ddiweddar Edith Adey Jones.

13. MATERION CYNGOR SIR DDINBYCH.
A. Nid oedd adroddiad gan y Cynghorydd Sir Geraint Lloyd Williams.
B. Nodwyd, unwaith yn rhagor, absenoldeb y Cynghorydd Sir Glenn Swingler a hynny heb ymddiheuriad. Teimlwyd nad oedd y ffaith ei fod heb fynychu cyfarfod o Gyngor Cymuned Henllan ers rhai blynyddoedd yn dderbyniol.

14. MATERION BRYS DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
A. O gofio ei bod bellach yn rhy hwyr ar gyfer 2021, penderfynwyd peidio adnewyddu gweddill y gwelyau blodau tan yr hydref.
B. Nodwyd bod David Thomas Jones a Gerallt Davies eill dau wedi marw yn ddiweddar. Soniwyd am eu gwaith gwirfoddol gwerthfawr i gymuned Henllan.

15. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 1AF MEHEFIN AM 7.30 O’R GLOCH.

16. CAEODD Y CADEIRYDD Y CYFARFOD AM 8.30 P.M.

 

—————————————————————————————————————————————————————–

MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 6TH APRIL 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, John Bellis, Merfyn Roberts, Martin Pritchard, Geraint Williams, Gwyn Roberts, Dewi Jones, Clwyd Spencer, Jackie Jones and the Clerk.

2. APOLOGIES: Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST.
Councillors John Bellis, Martin Pritchard and Merfyn Roberts on agenda item 9 below.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd March 2021 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
A. Following the presence of Denbighshire County Councillor Brian Jones at the previous Council meeting, the relevant Officers reported:-
1. Mr Peter Lea (Signage) reported that the highway narrowing sign on the Garn Road in Henllan (Trefnant side) was erected in 2019. Members resolved to request for the inclusion of a highway narrowing sign on the Llannefydd side of Garn Road in Henllan.
2. Mr Tim Towers (Risk and Asset Manager) reported that the Highways Department have now completed all of the work intended to do in Henllan. In Glasfryn the department has only done the minimum as I am hopeful that, subject to funding and contractor availability, we might be able to add it to the micro-asphalt programme later this year.
Councillor Geraint Williams has reported to Denbighshire County council on the sub-standard of the works provided in the Glasfryn Estate in Henllan.
B. Councillor Martin Pritchard is awaiting quotations for the cleaning of the War Memorial in Henllan.

6. HENLLAN OUTDOOR GYM.
A. Mrs Helen A’Daulby attended as an observer on the agenda item under discussion.
B. Councillor Amanda Lawson reported the tally of preference following Helen’s post in the Facebook group about the location of the group:-
Henllan Park/Maes Sadwrn Park 14.
Top Park 6.
Butterfly Gardens 1.
Parc-y-Llan 1.
EC Evans Yard 1.
C. Following discussion the Members resolved for the Clerk to write to Denbighshire County Council to find out if they would support and facilitate an outdoor gym in the village. The Community Council will also be asking whether funds would be available from them or whether the community would have to raise the funds.

7. TOP PARK HARD CORE ISSUES UPDATE.
Following no reply from Rebecca Williams of Denbighshire Council since the previous Council meeting the Members resolved for the Clerk to send a reminder and request a reply.
8. FINANCE UPDATE.
A. Bank balances £24,973.82.
B. Authorised bill payments:-
1. One Voice Wales 2021/22 Membership Fee £140.00.
2. Society of Local Council Clerk’s – Joint SLCC & OVW Virtual 2021 Conference on Thursday 13th May 2021 £54.00.
C. Caretaker’s Salary – Members resolved to increase the Caretaker’s salary to £9.58 per hour from 1st April 2021.

9. HENLLAN CHURCHYARD GRANT APPLICATION FORM.
Members were circulated the Henllan Churchyard grant application form for discussion and resolved to the grant aid of £1,000.00 to cover the two financial years ending 31st March 2021 and 31st March 2022.

10. PLANNING ISSUES.
Denbighshire County Council has granted planning permission for planning application: 28/2020/1024 – Demolition to existing dwelling and erection of a replacement dwelling, detached garage, amendments to existing access, landscaping and associated works at Mount View, Bryn-y-Garn Road, Henllan.

11. CORRESPONDENCE.
Message received from the Council’s Caretaker reporting damage to the Gentlemen’s door within the Public Conveniences at Henllan. Members resolved to contact Philip Neale to investigate the damage and to quote for any repairs that may be required.

12. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Denbighshire County Councillor Geraint Lloyd-Williams provided a written report:-
A consultation with the gypsy/traveller community is still ongoing with no results as yet known, and that the CEO has left DCC for personal reasons. With it being in the pre-election period, certain things slow down.

13. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members resolved for the clerk to report the following issues within Henllan:-
A: Speeding traffic on the Ty Coch Street.
B. Damaged boundary wooden fencing on the Maes Sadwrn estate.

14. NEXT COUNCIL MEETING – TUESDAY 4TH MAY 2021 AT 7.30 P.M.

15. THE CHAIRMAN CLOSED THE MEETING AT 9.20 P.M.

COFNODION CYFARFOD CYNGOR CYMUNED HENLLAN NOS FAWRTH 6ED EBRILL 2021 AM 7.30 O’R GLOCH TRWY GYFRWNG ZOOM.

1: PRESENNOL: Y Cynghorwyr Nicky Bassett-Powell (Cadeirydd), Amanda Lawson, John Bellis, Merfyn Roberts, Martin Pritchard, Geraint Williams, Gwyn Roberts, Dewi Jones, Clwyd Spencer, Jackie Jones a’r Clerc.

2. YMDDIHEURIADAU: Cynghorydd Sir Ddinbych Geraint Lloyd-Williams.

3. DATGANIADAU DIDDORDEB.
Y Cynghorwyr John Bellis, Martin Pritchard a Merfyn Roberts are item 9 isod.

4. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.
Cadarnhawyd cofnodion 2il Mawrth 2021.

5. MATERION YN CODI O’R COFNODION.
A. yn dilyn ymweliad Cynghorydd Sir Ddinbych Brian Jones a chyfarfod diwethaf y Cyngor, derbyniad dau adroddiad:-
1. Nododd Mr Peter Lea (Arwyddion) fod yr arwydd “Ffordd yn culhau” ar ffordd y Garn (ochr Trefnant) yn ei le ers 2019. Penderfynwyd gofyn am arwydd cyffelyb ar ochr Llannefydd.
2. Nododd Mr Tim Towers (Rheolwr Risg ac Asedau) fod yr Adran Briffyrdd bellach wedi cwblhau’r holl waith oedd i’w wneud yn Henllan. Dim ond y gwaith hollol angenrheidiol a waned yng Nglasfryn, oherwydd ei fod yn gobeithio y byddai cyllid ar gael i gyflogo contractwr i’w ychwanegu at y rhaglen “micro-asphalt” yn ddiweddarach eleni. Mae’r Cynghorydd Geraint Williams eisoes wedi hysbysu Cyngor Sir Ddinbych o ansawdd gwael y gwaith a waned ar Stad Glasfryn.
B. Mae’r cynghorydd Martin Pritchard yn dal i ddisgwyl amcan brisiau ar gyfer glanhau Cofeb Ryfel Henllan.

6. CAMPFA AWYR AGORED I HENLLAN.
A. Bu Mrs Helen D’Aulby gwrando fel sylwedydd ar yr eitem hon.
B. Dywedodd y Cynghorydd Amanda Lawson fod 14 o blaid Parc Maes Sadwrn, 6 yn ffafrio’r Parc Uchaf, 1 yr ardd Gloywed Byd, 1 Parch-y-Llan, 1 Iard E.C. Evans.
C. Wedi trafodaeth penderfynwyd gofyn i’r Clerc ysgrifennu at Gyngor Sir Ddinbych i geisio caniatâd i leoli Campfa Awyr Agored nail ai yng nghae chwarae Henllan neu’r Parc Uchaf ac i hyrwyddo caffaeliad yr offer priodol.

7. RWBEL PARC UCHAF.
Gan a dderbyniwyd ateb oddi wrth Rebecca Williams, Cyngor Sir Ddinbych ers cyfarfod diwethaf y Cyngor. Penderfynwyd y dylai’r Clerc ei hatgoffa.

8. CYLLID.
A. Arian yn y banc £24,973.82.
B. Taliadau a awdurdodwyd:-
1. Un Llais Cymru 2021/22 – Tal Aelodaeth £140.00.
2. Cymdeithas Clercod Llywodraeth Leol – Cynhadledd Rithiol SLCC a OVW £54.00.
C. Cyflog y Gofalwr – Penderfynwyd codi cyflog y Gofalwr i £9.58 yr awr o 1af Ebrill 2021.

9. FFURFLEN GAIS AM GYMHORTHDAL I FYNWENT HENLLAN.
Wedi trafod y cais penderfynwyd rhoi cyfanswm, o £1,000.00 ar gyfer y ddwy flwyddyn ariannol yn diweddu 31ain Mawrth 2021 a’r 31ain Mawrth 2022.

10. MATERION CYNLLUNIO.
Mae Cyngor Sir Ddinbych wedi rhoi caniatâd ar gyfer cais 28/2020/1024 – Dymchwel y tŷ presennol a chodi un newydd gyda modurdy ar wahân, newidiadau i’r fynedfa bresennol, tirlunio a gwaith perthnasol yn Mount View, Ffordd Bryn-y-Garn, Henllan.

11. GOHEBIAETH.
Derbyniwyd neges gan y Gofalwr bod difrod i’r drws toiled y dynion yn Henllan. Penderfynwyd cysylltu â Phillip Neale i’w archwilio ac i roi pris am er drwsio.

12. MATERION CYNGOR SIR DDINBYCH.
Derbyniwyd adroddiad ysgrifenedig gan y Cynghorydd Sir Geraint Lloyd-Williams:-
A: Yr ymgynghoriad ar safle i Sipsiwn/Teithwyr yn parhau, dim canlyniadau eto.
B. Prif Weithredwr y Cyngor Sir wedi ymadael am resymau personol.
C. Rhai pethau’n arafu fel arfer yn ystod cyfnod cyn etholiad.

13. MATERION BRYN DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
Gofynnwyd i’r Clerc dynnu sylw’r awdurdodau priodol at_
1: Traffic yn goryrru – Stryd Tŷ Coch.
2. Difrod i ffens bren – Stad Maes Sadwrn.

14. CYFARFOD NESAF Y CYNGOR – NOS FAWRTH 4YDD MAI 2021 AM 7.30 P’R GLOCH.

15. CAEODD Y CADEIRYDD Y CYFARFOD AM 9.20 P.M.

 

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 2ND MARCH 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell, Amanda Lawson, Geraint Williams, John Bellis, Martin Pritchard, Gwyn Roberts, Jackie Jones, Dewi Jones, Merfyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams and the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillor Clwyd Spencer.

3. DECLARATIONS OF INTEREST: None received.

4. DISCUSSION WITH DENBIGHSHIRE COUNTY COUNCILLOR BRIAN JONES, CABINET LEAD MEMBER FOR WASTE, TRANSPORT AND THE ENVIRONMENT.
The Chairman welcomed Councillor Brian Jones to the meeting. Councillor Jones took note of all the relevant works required on highway issues within the Henllan Community Council area since the previous Council meeting and will ask the relevant Highway Officers to complete the necessary works required as soon as possible.

4A. DISCUSSION WITH HELEN D’AULBY FROM THE HENLLAN GYM GROUP.
The Chairman welcomed Helen D’Aulby to the meeting who sought the Community Council’s support for an outdoor gym in Henllan village. The Members of the Council were supportive of the idea and the first step is to identify the most appropriate site. Hopefully, this can be established before the next meeting. The Community Council will then look at seeking permission from the owners of the site.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd February 2021 minutes as a true record.

6. MATTERS ARISING FROM THE PREVIOUS MINUTES.
A. Denbighshire County Council has identified the hollow that has developed on the public highway adjacent to 5 Godre’r Garn in Henllan and the required works has been placed on the works list.
B. Councillor Martin Pritchard is in the process of seeking quotations for the cleaning and refurbishment of the War Memorial in Henllan.

7. TOP PARK HARD CORE ISSUES UPDATE.
Following the delivery of the hard core to the Top Park in Henllan by Clwb Pel Droed Ieuienctid Henllan, without permission having been sought. The Council resolved for the following letter to be sent to:-Clwb Pel Droed Ieuienctid Henllan:-
“Henllan Community Council would like to reiterate that they have been supportive of the proposed works at Top Park from the outset, and there has never been a time that this has been suggested otherwise.
As stated in previous correspondence, the Community Council must advise you that all permissions for work to be carried out, has to be authorised by Denbighshire County Council, as Top Park is owned by a charitable trust, and managed by the Local Authority.
With regards to the planning permission and SUDs applications, recent communications from Denbighshire County Council, have informed us that there is no designated parking area on Top Park.
The Community Council will continue to support the proposed works and has written to Denbighshire County Council to determine whether permission to carry out the work will be provided and seek further clarifications and what permissions are required to carry out the works.
Whilst the hardcore remains on site, the football club/s will need to fence it and secure it to protect the wider community. This requirement was stipulated in our previous letter on 25th February 2021. It may be advisable to obtain a professional opinion with regards to the type of fencing required for this.
The Community Council has been made aware by local residents, that children are playing in these hardcore mounds and it has also been brought to our attention that dogs are fouling also in this area. This obviously poses a further health and safety risk to the local community.”

8. FINANCE UPDATE.
A. Bank balances £26,158.54.
B. Authorised bill payments:-
1. Caretaker’s salary for the quarter ended 31st March 2021 £81.00.
2. Clerk’s salary for the quarter ended 31st March 2021 £420.00.
3. HM Revenue & Customs – PAYE for the quarter ended 31st March 2021 £105.00.
4. Clerk’s expenses for the full year ended 31st March 2021 £545.39.
5. Scottish Power – Public Conveniences electricity for the year quarter ended 24th February 2021 £33.38.

9. MEMBERS 2020/21 ANNUAL ALLOWANCES CLAIM.
The Clerk circulated members with the “2020/21 Annual Allowances Claim” form for completion.

10. PLANNING APPLICATIONS.
Planning application: 28/2020/1024 – Demolition to existing dwelling and erection of a replacement dwelling, detached garage, amendments to existing access, landscaping and associated works at Mount View, Bryn-y-Garn Road, Henllan – the Denbighshire County Council Planning Officer has now addressed the observations made by the Community Council to the planning application.

11. CORRESPONDENCE.
Already covered elsewhere within the minutes.

12. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams provided an updated report on the following:-
A: “Plastic Free” future within the County.
B. Traveller sites.
C. Empty Homes within the County.
D. Footpaths and Cycle Paths survey within Denbighshire.

13. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There were no urgent business for discussion.

14. NEXT COUNCIL MEETING – TUESDAY 6TH APRIL 2021 AT 7.30 P.M.

15. THE CHAIRMAN CLOSED THE MEETING AT 9.30 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 2ND FEBRUARY 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Geraint Williams, Gwyn Roberts, John Bellis, Clwyd Spencer, Jackie Jones, Martin Pritchard, Merfyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams and the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE: Councillor Dewi Jones.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 5th January 2021 minutes as a true record.

5. MATTERS ARISING FROM THE MINUTES.
A. The “Henllan Old Tip Site” Committee has not met since the previous Council meeting due to the Covid-19 restrictions and Councillor Gwyn Roberts now has the reading material pack to read and digest.
B. Members resolved for the Clerk to send monthly report of the Council meetings to Y Gadlas which will appear under the Henllan news.

6. COVID19 RESTRICTIONS UPDATE.
Members agreed that the Public Conveniences in Henllan should remain closed for the foreseeable future.

7. FINANCE UPDATE.
A. Bank balances £26,158.12.
B. There were no payments due for authorisation.
C. the Clerk reminded Councillors of their “Remuneration Entitlement” for the current 2020/21 financial year which must be claimed by the March 2021 meeting of the Council.

8. PLANNING ISSUES UPDATE.
There were no planning issues to report.

9. CORRESPONDENCE.
The clerk circulated Members with the following correspondence for information purposes:-
A: Review of the “Silent Soldiers” memorials within Towns and Communities from the Head of Highways of Denbighshire County Council.
B. February 2021 remote training courses provided by One Voice Wales.

10. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Councillor Geraint Lloyd-Williams provided updates on the following:-
A: County Council 2021/22 Council Tax will increase by 3.8%.
B. Future Schooling arrangements doe to the continued Covid-19 pandemic.
C. Recent flooding issues.
D. Traveller sites.
E. Henllan Social Housing.
11. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Members resolved for the Clerk to contact Denbighshire County Council regarding the hollow that has developed on the public highway adjacent to 5 Godre’r Garn in Henllan which results in water pooling when it rains.
B. Members resolved for the Clerk to invite Denbighshire County Councillor Brian Jones, Cabinet Lead Member for Waste, Transport and the Environment, to a Council meeting to resolve uncompleted highway issues within the Henllan Community.
C. Councillor Martin Pritchard kindly agreed to seek quotations update/cleaning of the War Memorial in Henllan.

12. NEXT COUNCIL MEETING – TUESDAY 2ND MARCH 2021 AT 7.30 P.M. VIA ZOOM CONFERENCING.

13. THE CHAIRMAN CLOSED THE MEETING AT 8.40 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 5TH JANUARY 2021 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Jackie Jones, Clwyd Spencer, Geraint Williams, Gwyn Roberts, Martin Pritchard, John Bellis, Dewi Jones, Merfyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams and the Clerk.

2. WELCOME TO THE NEW COUNCIL MEMBER.
The Chairman welcomed Mrs Jackie Jones to her first meeting as a Member of the Council.

3. TO RECEIVE APOLOGIES FOR ABSENCE.
None received.

4. DECLARATIONS OF INTEREST.
Councillor Gwyn Roberts (Personal Interest) on agenda item 10 below.

5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 1st December 2020 minutes as a true record.

6. MATTERS ARISING FROM THE MINUTES.
A. Councillor Martin Pritchard kindly replied to Artisan Memorials with the necessary information required with regards to the memorial for the late Edith Adey Jones.
B. The “Henllan Old Tip Site” Committee has not met since the previous Council meeting due to the Covid-19 restrictions and Councillor Gwyn Roberts now has the reading material pack to read and digest.
C. Councillor Amanda Lawson reported that the Community Christmas Tree lights require renewing. Members resolved to renew the Community Christmas Tree lights.
D. Councillor Geraint Williams thanked the Clerk for circulating the Welsh minutes of the previous Council meeting.

7. COVID19 RESTRICTIONS UPDATE.
Members agreed that the Public Conveniences in Henllan should remain closed for the foreseeable future.

8. FINANCE UPDATE.
A. Bank Balances £26,444.04.
B. 2020/21 Precept Receipt £5,404.00.
C. Authorised payments:-
1. Scottish Power for the Public Conveniences electricity supply for the quarter ended 30th November 2020 £34.61.
2. Dwr Cymru for the Public Conveniences water rates for the quarter ended 31st December 2020 £51.05.
3. SLCC for the Clerk’s 2021 Annual Membership Subscription £166.00.
4. Gareth O. Evans – Caretakers salary for the quarter ended 31st December 2020 £81.00.
5. Gwyn Davies – Clerk’s salary for the quarter ended 31st December 2020 £420.00.
6. HM Revenue and Customs for PAYE for the quarter ended 31st December 2020 £105.00.

9. SETTING OF THE COUNCIL’S 2021/2022 PRECEPT REQUIREMENT.
A. the Clerk provided members with spreadsheets of the Council’s 2019/2020 and 2020/2021 receipts and payments schedules.
B. After consideration, the Members resolved on the Council’s Precept requirement of £16,044 for the 2021/2022 financial year.

10. PLANNING APPLICATION.
Application: 28/2020/1024 – demolition of existing dwelling and erection of a replacement dwelling, detached garage, amendments to existing access, landscaping and associated works at Mount View, Bryn-y-Garn Road, Henllan. Members resolved to raise the following concerns with the proposed development as submitted:-
A. The second storey windows overlooking the neighbouring property.
B. Extended height of the property as this is not specified in the proposed plans.
C. Drainage issues which have been highlighted by neighbouring properties.

11. CORRESPONDENCE.
Already covered elsewhere on the minutes.

12. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams provided an updated report on the following:-
A: The Denbighshire Covid-19 Test Centre is currently in the Caledfryn Offices Car Park in Denbigh.
B. Update on the current 66 Flexi Bus service covering Denbigh to Henllan.

13. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Councillor Nicky Bassett-Powell reported that the Community Mower requires a service. Members resolved for Chris Brown to proceed with the service of the mower.
B. Councillor Dewi Jones reported that Gerwyn Jones, Manager of the Henllan Football Club Youth Teams, has received the offer of a load of hard core for the Top Park car park. Members resolved for Gerwyn Jones to send the Clerk with the information in the first instance requested the appropriate required permission.

14. NEXT COUNCIL MEETING – TUESDAY 2ND FEBRUARY 2021 AT 7.30 P.M. VIA ZOOM.

15. THE CHAIRMAN CLOSED THE MEETING AT 9.15 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 1ST DECEMBER 2020 VIA ZOOM CONFERENCE AT 7.30 P.M.

PRESENT: Councillors Nicky Bassett-Powell (Chairman), Geraint Williams, Martin Pritchard, Dewi Jones, John Bellis, Merfyn Roberts, Gwyn Roberts and the Clerk.

1: WELCOME TO THE NEW COUNCIL MEMBER: The Chairman welcomed and introduced the new Council Member, Councillor Martin Pritchard to the meeting.

2. APOLOGIES: Councillors Amanda Lawson, Clwyd Spencer together with Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 3rd November 2020 minutes as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Councillor Amanda Lawson kindly laid the “Poppy Wreath” on behalf of the Community Council at the Remembrance Sunday Service.
B. the Chairman of Clwb Pel Droed Henllan Football Club Juniors and Girls teams thanked Council for the generous grant aid of £300.00.

6. HENLLAN OLD TIP SITE.
The Chairman reported that the “Henllan Old Tip Site” Committee has not met since the previous Council meeting.

7. TOP PARK IN HENLLAN.
There was no update to report.

8. COVID19 RESTRICTIONS UPDATE.
Members agreed that the Public Conveniences in Henllan should remain closed for the foreseeable future.

9. VACANT SEAT UPDATE.
The Clerk reported that there are two applicants to be considered for co-option for the one vacant seat that remains on the Council, videlicet – Jackie Jones and Dominic Harrison.
After consideration of the information provided by the two applicants, the Members resolved to co-opt Jackie Jones to fill the vacant seat that exists on the Council.

10. FINANCE UPDATE.
A. Bank balances £21,707.79.
B. Authorised bill payments:-
1. North West Christmas Tree Company for the Community Christmas Tree £108.00.
2. Clerk’s salary for the quarter ended 31st December 2020 £420.00.
3. HM Revenue & Customs for PAYE for the quarter ended 31st December 2020 £105.00.
11. PLANNING ISSUES UPDATE.
There were no planning issues to report.

12. CORRESPONDENCE.
Artisan-Memorials have been commissioned to create a memorial to the late Edith Adey Jones by our client Ms Angharad Adey-Caplan and are interested to know of any rules and regulations that apply to memorials at St Sadwrn Church in Henllan.
Councillor Martin Pritchard agreed to reply directly to Artisan-Memorials.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
County Councillor Geraint Lloyd-Williams provided the following report:-
“The County Council are slowly returning to having regular meetings (obviously online), with the main agenda item, being recovery from the pandemic and how are we managing as an authority. Two things I would have said, were the current LDP looks like it will be extended, with the new one being delayed, also as an independent group member, we have written to the first minister, without concerns in regards to those local businesses that are falling through the cracks, who don’t meet certain requirements to gain funding. We are yet to have a response. Also we have another letter due to go out, which covers our concerns in regard to the future restrictions and it’s blanket use across all of Wales, rather than a tier system, we have asked for figures and calculations that they have used to come to these decisions, especially when you compare the North Wales rates against the South.
I wish that everyone has a Merry Christmas considering what’s allowed and let’s hope the New Year brings the vaccine and a light at the end of the tunnel.”

14. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. the Chairman agreed to circulate Members with details of the Covid-19 test centre currently in Ruthin.
B. the Clerk agreed to circulate the Welsh minutes of the previous Council meetings from the next Council meeting onwards which are still kindly been translated by Peter Smith.

15. NEXT COUNCIL MEETING – TUESDAY 5TH JANUARY 2021 AT 7.30 P.M.

16. THE CHAIRMAN CLOSED THE MEETING AT 8.30 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL  HELD ON TUESDAY 3RD NOVEMBER 2020 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Clwyd Spencer, Geraint Williams, John Bellis, Dewi Jones, Merfyn Roberts, Gwyn Roberts and the Clerk.

2. TO RECEIVE APOLOGIES FOR ABSENCE: None received.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 6th October 2020 minutes as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Councillor Geraint Williams provided an updated report that the Highways Department of Denbighshire County Council has visited the sites that required the reported actions. Whilst some sites had satisfactory works, but some issues failed to complete the works required to a satisfying conclusion.
B. Following the planting works completed on the flower beds prior to the previous Council meeting, the Members resolved to receive notice and a quotation prior to any future planting work on the flower beds. The chairman agreed to write to Mrs Roberts asking her if she was able to do this.

6. HENLLAN OLD TIP SITE.
The Chairman reported that the “Henllan Old Tip Site” Committee has not met since the previous Council meeting.

7. TOP PARK IN HENLLAN.
The Chairman updated Members with the recent conversation she had with Mr Chris Brown regarding maintenance of the football pitch at Top Park.

8. REMEMBRANCE SUNDAY SERVICE.
The Chairman will lay a “Poppy Wreath” on behalf of the Community Council at the restricted Covid-19 Remembrance Sunday Service on 8th November 2020.

9. COVID19 RESTRICTIONS UPDATE.
Members agreed that the Public Conveniences in Henllan should remain closed for the foreseeable future.

10. VACANT SEATS UPDATE.
A: The Chairman reported that the Reverend Martin Pritchard has shown an interest to fill one of the vacant seats on the Council. Members resolved to accept the application and invite Reverend Pritchard as a Member of the Council.
B. the Clerk will update the public notice for the remaining vacant seat that exists on the Council.

11. FINANCE UPDATE.
A. Bank balances £20,412.93.
B. Members authorised payment to the Royal British Legion “Poppy Appeal” for the Council’s Poppy Wreath £50.00.
C. Grant Aid Application from the Chairman of Clwb Pel Droed Henllan Footnall Club Juniors and Girls teams due to increased Covid-19 costs imposed on the teams. Members resolved to the grant aid of £300.00.

12. PLANNING ISSUES UPDATE.
No Planning applications were received for observations.

13. CORRESPONDENCE.
A: Denbighshire County Council circulated all Councils within the County with the following joint Charters:-
1: City, Town and Community Council Charter.
2. Planning Charter.
B. Denbighshire County Council will undertake the weed killing in Henllan on 29th October 2020.

14. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
No were no Denbighshire County Council Members at the meeting.

15. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Councillor Gwyn Roberts reported:-
A: Unauthorized kerb ramp on the Maes Sadwrn Estate.
B. The doors on the recent newly erected notice board has swollen and require planing.

16. NEXT COUNCIL MEETING – TUESDAY 1ST DECEMBER 2020 AT 7.30 P.M.

17. THE CHAIRMAN CLOSED THE MEETING AT 8.50 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL HELD ON TUESDAY 6TH OCTOBER 2020 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Gwyn Roberts, Dewi Jones, Clwyd Spencer, Merfyn Roberts, Geraint Williams, Denbighshire County Councillor Geraint Lloyd-Williams and the Clerk.

2. APOLOGIES: Councillor John Bellis.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 1st September 2020 minutes as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES NOT APPEARING ON THE AGENDA.
A. Members reported that there is a skip on site the former Ty Coch Farmhouse site in Henllan to clear the debris on site.
B. Following the reporting of highway issues to Denbighshire County Council, Councillor Geraint Williams reported that the Highways Department of Denbighshire County Council has visited the sites that required the reported actions but failed to complete the works required to a satisfying conclusion.

6. NOTICE BOARDS UPDATE.
Julie and Alan Roberts have now completed the erection of the new notice in Denbigh Street in Henllan at the cost of £41 for materials used. Councillor Gwyn Roberts has provided a padlock free of charge to secure the notice board door.

7. HENLLAN OLD TIP SITE.
The Chairman has now received the Henllan Community Council file with regards to the “Henllan Old Tip Site” from Mr Chris Brown. Members elected Councillors Nicky Bassett-Powell, Amanda Lawson and Gwyn Roberts onto the “Henllan Old Tip Site” Committee to meet and report back to the full Council with their findings and recommendations in due course.

8. TOP PARK IN HENLLAN.
The Chairman received the report from Mr Chris Brown with regards to the works required on the Top Park Football Pitch with the view of funding from the Community Council. Members felt that the Council would grant part funding towards the costs and the Chair agreed to discuss with Mr Chris Brown whether any other groups using Top Park might be in a position to contribute towards the costs and report back to Council.

9. COUNCIL’S WEBSITE UPDATE.
Councillor Gwyn Roberts has now received to updated login details of the Council’s Website and is now the Council’s Website Administrator. Members thanked Councillor Roberts for the update. The Clerk reported that the Website’s Domain and Hosting is now up to date.

10. HENLLAN PUBLIC CONVENIENCES UPDATE.
The Chairman reported on the site meeting since the previous Council meeting with Mark Jackson of Denbighshire County Council and Councillor Dewi Jones. Due to the extra works required to reopen the Public Conveniences under the continued Covid-19 pandemic restrictions the Members resolved that the public conveniences should remain closed.

11. VACANT SEAT UPDATE.
There were no applicants received for the two vacant seats that exist on the Council and therefore the Council’s co-option notice remains extant.

12. FINANCE UPDATE.
A. Bank balances £21,018.76.
B. Authorised bill payments:-
1. Scottish Power – Public Conveniences electricity bill for the quarter ended 26th August 2020 £33.38.
2. Winserve – Council’s Website Domain Fee £97.20.
3. Julie and Alan Roberts for the Notice Board costs £41.00 & Flower Beds costs £90.95.
4. Caretaker’s salary for the quarter ended 30th September 2020 £81.00.
5. Clerk’s salary for the quarter ended 30th September 2020 £420.00.
6. HM Revenue & Customs for PAYE for the quarter ended 30th September 2020 £105.00.

13. PLANNING ISSUES UPDATE.
A. Denbighshire County Council has granted planning permission on the following planning applications:-
1. Application 28/2020/0513 – Proposed erection of single storey pitched roof attached garage at 8 Church Street, Henllan.
2. Application 28/2020/0525 – Demolition of existing single storey structure to side of dwelling, erection of two storey pitched roof extension, erection of single storey pitched roof outbuilding to rear of dwelling and associated works at The Old Post Office, Denbigh Street, Henllan.
3. Application 28/2020/0558 – Erection of a single storey extension to rear and side of dwelling at 4 Meifod, Bryn-y-Garn Road, Henllan.
B. Denbighshire County Council have issued an update explaining how planning applications are being dealt with during the Covid 19 pandemic and how they will be consulting with Community Councils. There is also guidance on how to search for planning applications. This has been distributed to Community Councillors.

14. CORRESPONDENCE.
Mr Neil Pulsford contacted the Clerk for permission to erect a street bench in Henllan in memory of his late Mother, Mrs King of the Henllan Stores and Post Office. Members resolved that this is a Denbighshire County Council issue and County Councillor Geraint Lloyd-Williams agreed to find out the contact details within Denbighshire County Council.

15. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
A: No updated news regarding the “Traveller Sites” within Denbighshire.
B. The next round of weeding will take place at the end of October 2020.
C. Committee meetings have recommenced via Zoom conferencing.
16. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Councillor Gwyn Roberts reported that the next Henllan School Governors meeting will take place on Wednesday 7th October 2020.
B. It is anticipated that there will be no “Remembrance Sunday Services” this year due to the continued Covid-19 pandemic restrictions, but some Council’s will still lay a “Poppy Wreath” on behalf of the Community. Members resolved that the Chairman should lay a “Poppy Wreath” on behalf of the Community.

17. NEXT COUNCIL MEETING – TUESDAY 3RD NOVEMBER 2020 AT 7.30 P.M.

18. THE CHAIRMAN CLOSED THE MEETING AT 9.00 P.M.

MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 1ST SEPTEMBER 2020 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Geraint Williams, Dewi Jones, Gwyn Roberts, Clwyd Spencer, Merfyn Roberts, John Bellis and the Clerk.

2. APOLOGIES: Councillor Jean McGibbon and Denbighshire County Councillor Geraint Lloyd-Williams.

3. DECLARATIONS OF INTEREST: None received.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 7th July 2020 minutes as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES.
A. Mound of debris left on site which is an “Environmental Issue” and requires clearing off site at the former E.C. Evans Yard, Ty Coch Farmhouse, Ty Coch Street, Henllan still exists on site. The Clerk agreed to remind the authorities to move the mound of debris as soon as possible.
B. Thank you letter received from the Henllan Community Leisure Association for the grant aid received from the Community Council.
C. Thank you letter received from the Henllan Institute for the grant aid received from the Community Council.

6. COUNCIL’S NOTICE BOARD.
Councillor Clwyd Spencer has now kindly delivered the new notice board to Alan and Julie Roberts to erect the notice board over the coming days.

7. HIGHWAY ISSUES AND REPORTING.
A. Members reported the poor quality of the highway works of Denbighshire County Council over recent months and resolved for the Clerk to write again to the County Council regarding the poor recent work at the Glasfryn Estate and the village weed killing programme which require revisiting.
B. Members were reminded of Denbighshire County Council’s system for reporting potholes, blocked gullies, dog fouling etc.
If members have been made aware of anything to report to them, please do it via the DCC website and you should get a reply within days rather than waiting for the Council to report back to our Clerk.
The link is  https://www.denbighshire.gov.uk/en/resident/parking-roads-and-travel/report-an-issue/report-an-issue.aspx
C. Additional highway issues to report to Denbighshire County Council:-
1. Gulley emptier required in Henllan to clean the block gulley’s.
2. Sweeper required in Henllan to clean the highway debris caused by the blocked gulley’s.
3. Weed removal on the Maes-yr-Efail and Maes Sadwrn pavements in Henllan.

8. COVID 19 RESTRICTIONS UPDATE.
A. Members discussed the possible reopening of the Public Conveniences in Henllan due to the Top Park is now being used for football training. The Chairman is in the process of arranging a meeting with Mark Jackson of Denbighshire County Council and the Community Council’s Caretaker to clarify the rules and regulations of reopening Public Conveniences under the current Covid-19 restrictions.
B. the Local Government Coronavirus Act 2020 still prevents Local Government meetings in public buildings during the current Covid 19 restrictions.

9. VACANT SEATS UPDATE.
A. Jean McGibbon resigned her seat on the Council prior to the meeting due to family reasons.
B. Two seats now exists on the Council and the relevant notices with be published.

10. FINANCE.
A. Bank balances £22,947.13.
B. Second 2020/21 precept receipt £5,404.00.
C. Winserve Website Fee £21.58.

11. PLANNING UPDATE.
Members raised no objections to the following applications received since the previous Council meeting:-
A: Application 28/2020/0513 – Proposed erection of single storey pitched roof attached garage at 8 Church Street, Henllan.
B. Application 28/2020/0525 – Demolition of existing single storey structure to side of dwelling, erection of two storey pitched roof extension, erection of single storey pitched roof outbuilding to rear of dwelling and associated works at The Old Post Office, Denbigh Street, Henllan.
C. Application 28/2020/0558 – Erection of a single storey extension to rear and side of dwelling at 4 Meifod, Bryn-y-Garn Road, Henllan.

12. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Councillor Geraint Lloyd-Williams provided the following written report:-
A: The one way system that was proposed for Denbigh was not progressed, options have gone to WG for authorisation that the funding can be used alternatively.
B. Obviously schools have returned, DCC have decided pupils must wear masks in certain areas including school transport.
C. the Fflecsi bus seems to be working, there have been a few teething problems and it’s continuously monitored. Members noted the comments.

13. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
Members agreed to place the following as an agenda items at the next Council meeting:-
A: Old tip site in Henllan.
B. Council’s Website update.

14. NEXT COUNCIL MEETING – Tuesday 6th October 2020 at 7.30 p.m.

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 7TH JULY 2020 VIA ZOOM CONFERENCE AT 7.30 P.M.

1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Amanda Lawson, Geraint Williams, Clwyd Spencer, John Bellis, Merfyn Roberts, Denbighshire County Councillor Geraint Lloyd-Williams together with the Clerk.

2. APOLOGIES: Councillors Dewi Jones, Gwyn Roberts and Jean McGibbon.

3. DECLARATIONS OF INTEREST.
Councillor Amanda Lawson on agenda item 8C below.

4. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd June 2020 minutes as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES.
A. Julie and Alan Roberts have kindly offered to fit the replacement Council Notice Board in Denbigh Street and Councillor Clwyd Spencer has offered to assist if required.
B. Denbighshire County Council confirmed that five neighbouring properties were consulted on the planning application 28/2019/0444 for the erection of an agricultural building for the storage of feed and machinery at Tan-y-Graig, Mill Lane, Henllan.
C. “Awyr Las keep the Beats” thanked the Council for the generous grant aid of £250.00 towards the Covid19 Cardiology Clinics.
D. Denbighshire County Council reported on the following issues raised at the previous Council meeting:-
1. Vehicles are reversing up Ochr-y-Bryn Road in Henllan, LL16 5AT and are causing damage to the highway – potholes have now been repaired.
2. Damaged manhole cover which is now in a sink hole on the Godre’r Garn road in Henllan – the necessary repairs has now been completed. Members reported of the poor quality of the repair work and resolved for the Clerk to write again to Denbighshire County Council regarding the issue.
3. Rock/stones debris on the Garn Road (Henllan to Trefnant Roard) in Henllan – following inspection there was no debris found on the highway.
4. Mound of debris left on site which is an “Environmental Issue” and requires clearing off site at the former E.C. Evans Yard, Ty Coch Farmhouse, Ty Coch Street, Henllan (information regarding this issue was also sent to Swayne Johnson, Solicitors who act for the representatives of the property owners – following the receipt of the pictures kindly supplied by Councillor Clwyd Spencer, the owners (via Swayne Johnson, Solicitors) have agreed to remove the mound of debris as soon as possible.

6. COVID-19 RESTRICTIONS UPDATE.
Members discussed the possible reopening of the public conveniences in Henllan following the announcement from Denbighshire CC that they are reopening public conveniences in town centres to make shopping easier for residents. Having discussed the guidelines issued by Welsh Government with the appropriate official at DCC, it was felt that until organised football was taking place at Top Park, the daily cleaning regime required would be disproportionate to the benefits gained by reopening and resolved to keep the public conveniences closed for the time being.

7. VACANT SEAT UPDATE.
No applications were received since the previous Council meeting to the Council’s vacant seat.

8. FINANCE.
A. Bank balances £17,204.37.
B. Authorised bill payments:-
1. Dwr Cymru for the Henllan Public Conveniences Water Rates £38.49.
2. Caretaker’s salary for the three months ended 30th June 2020 £81.00.
3. Clerk’s salary for the quarter ended 30th June 2020 £420.00.
4. HM Revenue & Customs for “Pay as you Earn” for the quarter ending 30th June 2020 £105.00.
5. Mr Chris Brown for seeds and fertiliser costs for the “Top Park” in Henllan £160.20.
C. Grant Application from the “Henllan Community and Leisure Association” towards the Covid-19 costs – Members resolved to the grant aid of £200.00.
D. Grant Application form the “Henllan Institute” towards the Covid-19 costa – Members resolved to the grant aid of £500.00.

9. CORRESPONDENCE.
Already covered elsewhere within the minutes.

10. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Councillor Geraint Lloyd-Williams reported on the following:-
A: Cabinet and Planning Committee members are continuing to have virtual meetings. Group Leaders are now also meeting virtually.
C. Weed killing was due to take place in Henllan on 7th July 2020.
D. Following a Welsh Government grant to all County Councils’ in Wales, Denbighshire County Council have issued a plan to convert parts of town centres into pedestrian zones. This would be to widen pavements and assist pavement queueing to shops. This is required for Covid-19 social distancing requirements. There is a suggestion that Public Health Wales could force the closure of any shops that do not maintain appropriate social distancing. Widening pavements in Denbigh would require a temporary one-way system for vehicles, however, there is considerable local opposition to this plan and there is already an online petition against the suggestion for Denbigh Town.

11. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. Members resolved for the Clerk to write to Denbighshire County Council regarding the poor condition of the Glasfryn Estate road and pavements which requires urgent highway repairs and pavement weed killing.
B. the Old Tip Site in Henllan will be an agenda item for the next Council meeting.

12. NEXT COUNCIL MEETING – Tuesday 1st September 2020 at 7.30 p.m.

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