MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 7TH JANUARY 2020 IN THE CHAPEL VESTRY, HENLLAN AT 6.30 P.M.
1: PRESENT: Councillors Nicky Bassett-Powell (Chairman), Gwyn Roberts, Dewi Jones, Jean McGibbon, Clwyd Spencer and the Clerk.
2. APOLOGIES: Councillors Merfyn Roberts, John Bellis, Amanda Lawson-Stoner and Denbighshire County Councillor Geraint Lloyd-Williams.
3. DECLARATIONS OF INTEREST.
None received.
4. DISCUSSION WITH WALES ANS WEST HOUSING ASSOCIATION COMMUNITY DEVELOPMENT OFFICER.
Not in attendance.
5. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 3rd December 2019 minutes as a true record and signed by the Chairman.
6. MATTERS ARISING FROM THE MINUTES.
A. Denbighshire County Council Highways Department has actioned the issues raised by members at the previous Council meeting:-
1. Repaired the dangerous pothole at the Meifod Road highway junction on Denbigh Street in Henllan.
2. The road sweeper has visited Henllan following the recent Autumn leaves issues.
3. The gully emptier gas visited Henllan due to numerous blocked gullies.
B. the Chairman still awaits a reply from Mr Peter Lea, Signage Officer of Denbighshire County Council regarding the various signage issues within the Community.
C. the Chairman still awaits the quotation for the works required the Henllan War Memorial from Morris Granite & Marble Company of Denbigh.
7. VACANT SEATS UPDATE.
The Clerk reported that there are no applicants received for the current vacant two seats on the Council and an updated “Co-option Notice” will now be issued.
8. STREET FURNITURE UPDATE.
Councillor Clwyd Spencer has collected from Meifod Wood Products the new Notice Board and Flower Beds in Henllan and awaits for assistance to erect the products.
9. PROPOSED GYPSY/TRAVELLR SITES UPDATE.
The Chairman attended the next meeting of “HOPS” held on 11th December 2019 which raised £1,800 towards the costs of transport consultants for advice to fight the proposed Gypsy/Traveller sites in the Henllan Area.
10. COMMUNITY MOWER.
The Chairman has prepared a reply to the Clwb Peldroed Henllan Football Club with an update on the Community Mower which will be forwarded to the Clerk to submit on behalf of the Council (per attachment).
11. PROPOSED JOINT MEETING WITH HENLLAN COMMUNITY GROUPS.
Councillor Gwyn Roberts kindly provided a list with contacts with the Community Groups within Henllan. The Chairman and Councillor Jean McGibbon agreed to assess the list and update if necessary.
12. FINANCE ISSUES.
A. the Council’s Bank Mandate was updated at the meeting with Councillors Nicky Bassett-Powell and Gwyn Roberts together with the Clerk being the signature holders on the Mandate.
B. Third 2019/2020 precept receipt £4,086.00.
C. Authorised bill payments:-
1. Scottish Power for the Public Conveniences Electricity £35.06.
2. Dwr Cymru for the Public Conveniences Water Rates £31.09.
3. Mr Gareth Evans Caretaker’s salary for the quarter ended 31st December 2019 £81.00.
D. the Clerk reminded Councillors of their “Remuneration Entitlement” for the current 2019/2020 financial year which must be claimed by the March 2020 meeting of the Council.
E. Council’s 2020/2021 Precept requirement:-
1. The Clerk provided members with spreadsheets of the 2017/18, 2018/19 and 2019/2020 Council’s receipts and payments which was discussed and agreed to pursue the projects commenced by previous Council Member Chris Brown for the 2020/2021 financial year.
2. After consideration, the Members resolved on the Council’s Precept requirement of £16,212.00 for the 2020/2021 financial year.
13. PLANNING APPLICATION.
28/2019/1005 – Erection of two storey side/rear extension at 4 Meifod, Bryn-y-Garn Road, Henllan – no objections.
14. CORRESPONDENCE.
Already elsewhere covered within the minutes.
15. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Already elsewhere covered within the minutes.
16. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
There was no urgent business for discussion.
17. NEXT COUNCIL MEETING – Tuesday 4th February 2020 in the Chapel Vestry, Henllan at 7.30 p.m.
18. THE CHAIRMAN CLOSED THE MEETING AT 8.15 P.M.
