MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 4th NOVEMBER 2025 IN THE CHURCH INSTITUE, HENLLAN AT 7.30 PM

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Present:

Councillor’s Jackie Jones (Chair) Ian Carrie (Vice Chair) Nia Bellis, Gwyn Roberts, Merfyn Roberts, Helen Clift, Clwyd Spencer, Tom Marshall Cerian Jones and Clerk Stephanie Kelly

  1. Apologies for absence

Denbighshire County Council Councillor’s Pauline Edwards, Delyth Jones and Geraint Lloyd-Williams, Nathan Penfold

  1. Declarations of Interest

None

  1. Discussion with the members of the public in attendance

No Public Present

  1. Confirm the minutes of the previous Council meeting held on 7th October 2025 to be signed off by the Chairperson

Members confirmed 7th October 2023 minutes as a true record, these were signed off by the Chairperson.

  1. Traffic Calming Measures in Henllan updated report

Amanda has completed the Speed watch training and Alan Roberts is to complete the training.

  1. Henllan Nature Reserve

Signs for Nature Reserve are to be installed in March 2026

  1. Report on Top Park

There are no updates from Denbighshire County Council, Nia has emailed but not yet received a reply. Ian had a meeting with Chris and it has been discussed that a netting against the wall would be a good idea to stop balls from going over the wall and people climbing on it, the Estimate for a 6m x 30m is £2,369.99 including VAT if this is done via DCC it would be £1283.99 and we could get a grant for £1086.01 so with the VAT Refund of £395 the overall amount to pay would be £691, Ian will speak to Chris to see if this will be covered by the Football Club and look into grants for the Recreation Field, also need to contact a Fencing Contractor to dig the holes for the netting poles.

  1. Application for commutation amount funding

See above

  1. Top Park Mower Acquisition

It was mentioned about having a new mower when Henllan Community Council take over the Recreation field, the current mower is owned by us so this can be sold and the money can be given back to HCC to use for the purchase of further grass cutting equipment for the field.

  1. HCC’s Asset List Including Benches

the War Memorial railings have been painted; thanks go to Angelina Lawson BEM JP.

  1. Henllan Flower Beds and Notice Boards

H&H Construction have cemented the posts for the notice board but not hung the board, they have are also quoting for the Maes Sadwrn flower bed.

  1. Review of the Council’s Website and Communications (Social Media/Facebook)

The Social Media Policy has been sent out to everyone to look at and it will then be put in the HCC Library next year.

  1. One Voice Wales Training Courses

A number of Councillor’s and Clerk Stephanie have completed training and still have some to complete.

  1. Denbighshire County Council Code of Conduct Training Courses

This was cancelled and will be re-scheduled

  1. Finance Update
          Date   To Whom Paid            For               £
26th September 25 Ian Carrie Costco Toilet Rolls and Handwash 26.37
30th September 25 Gareth O Evans Wages September Private
2nd October 25 One Voice Wales Ian Carrie Training Module 15 42.00
2nd October 25 Gareth O Evans Wages July & August Private
8th October 25 Henllan Children’s Activity Group Grand Aid 450.00
8th October Henllan Flower Show Grant Aid 1000.00
12th October Henllan Church Institute Room Hire for Oct Meeting 30.00
  1. Planning Applications

Garn, Henllan – 28/2025/0465/LBC External alterations and repairs, chimney reinstatement and conservatory link removal. No adverse comments were made.

  1. Correspondence and Grant Applications

Letter received from Gadlas requesting contribution, Councillor’s agreed a payment of £250.00.

  1. Street Scene Henllan (highway) issues

Gully by park still blocked and flooding, sweeper is coming around this week

  1. Denbighshire County Council Matters

No Denbighshire County Council Councillor’s at meeting

  1. Code of Conduct Policy

A copy of the Code of Conduct Policy Document has been sent out to all Councillor’s, it was agreed that the document is ok.

  1. Matters arising from the entries which do not appear on the agenda

None

  1. Emergency business under Section 100B (4) of the Local Government Act 1972.

Councillor Jackie Jones to speak to Angeline about a Christmas Tree for the school.  JJ

Next Council Meeting – Tuesday 2nd December 2025 at the Church Institute