Cyngor Cymuned Henllan / Henllan Community Council -Cofnodion/Minutes February 2019

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MINUTES OF THE HENLLAN COMMUNITY COUNCIL MEETING HELD ON TUESDAY 5TH FEBRUARY 2019 IN THE CHAPEL VESTRY, HENLLAN AT 7.30 P.M.

PRESENT: Councillors Chris Brown (Chairman), Glyn Jones, Nicky Bassett-Powell, Jean McGibbon, Merfyn Roberts, Gwyn Roberts, John Bellis, Clwyd Spencer, and the Clerk.

1: APOLOGIES: Councillors Julie Roberts and Duncan Stewart.

2. DECLARATIONS OF INTEREST.
None received.

3. CONFIRM THE MINUTES OF THE PREVIOUS COUNCIL MEETING.
Members confirmed 2nd January 2019 minutes as a true record and signed by the Chairman.

4. MATTERS ARISING FROM THE MINUTES.
A. Mr James Hall, Senior Engineer from the Denbighshire County Council Highways and Environmental Services, agreed to investigate the bulging highway retaining wall on the Garn Estate. No further communication has been received from Mr Hall.
B. Highway ivy update on Denbigh Street, Henllan:-
1. There are no ivy issues at the Old Post Office.
2. Bryntirion House has not removed any ivy to date.
3. Number 8 Bryntirion has started to remove the ivy.
C. Councillor Julie Roberts reported via email that the planters and notice board are currently been made. Councillor Clwyd Spencer reported that he is in the process of removing the existing flowerbeds.
D. Following the concerns of the receipt of a letter by Councillor Nicky Bassett-Powell from Marilyn Langridge-Jones regarding various highway issues within Henllan (which was read out at the previous Council meeting), Councillor Chris Brown confirmed that he has spoken to the concerned resident and that Henllan Community Council are in regular communication with the relevant Authorities to rectify the concerns.

5. UPDATED STANDING ORDERS.
Following the amendment to point 7 within the revised “Standing Orders” of the Council to “An Agenda item may include “Open meeting with the public in attendance” for a maximum of ten minutes by prior appointment” the Members approved the revised “Standing Orders” of the Council which will be reviewed at the Annual General Meeting of the Council.

6. OUTSTANDING HIGHWAY ISSUES.
As the Council have still not received any communication from the Officers of the Highways Department of Denbighshire County Council regarding the outstanding highway issues, the Members resolved for the Clerk to invite both the Leader and Chief Executive Officer of Denbighshire County Council to the next Council meeting to address the listed issues raised with the Officers of the County Council at the December meeting of the Community Council meeting with County Councillor Brian Jones and Mr Trevor Carr.

7. JOINT MEETING REGARDING THE PEN CAE DU CROSSROADS, TREFNANT AND GRAIG ROAD HIGHWAY, DENBIGH.
Following the cancellation of the scheduled joint meeting with neighbouring Council on 22nd January 2019 at Trefnant Village Hall, due to the weather conditions, the Clerk will rearrange a new meeting date.
8. COUNCIL MEMBERS ALLOWANCES 2018/19.
Following the annual review of the Independent Remuneration for Wales Determination 45 for Council Members to Claim for Councillor’s Allowances 2018/19, all the Members present resolved to forego the Members Allowances for 2018/19.

9. COUNCIL’S 2019/20 PRECEPT REQUIREMENT.
Councillor Chris Brown presented the Members with the Council’s estimated budget costs for 2019/20. Following discussion on the document and report the Members resolved for the Council’s 2019/20 precept requirement of £12,256.00 which equates to £32.00 for the 383 Council Tax properties within the Henllan Community Council catchment area.

10. FINANCE.
Authorised bill payments:-
A: Trefnant Village Hall for the late cancellation of the Council meeting on 22nd January 2019 – £10.00.
B. Gwyn Roberts for materials for the repair of Maes-yr-Efail, Henllan Notice Board £11.55.

11. PLANNING ISSUES.
None received.

12. CORRESPONDENCE.
A. The service of licensing by Bishop Gregory of Reverend Geoffrey Spencer as House for Duty Associate Priest in Denbigh Mission Area and rooted in the Communities of Henllan and Llannefydd took place in St. Sadwrn’s Church, Henllan on Sunday 3rd February 2019.
B. the Clerk circulated Members with the Denbighshire County Council Local Development Plan 2018-2033 – City, Town & Community Council events.

13. DENBIGHSHIRE COUNTY COUNCIL ISSUES.
Neither County Councillors were in attendance.

14. URGENT BUSINESS UNDER SECTION 100B(4) OF THE LOCAL GOVERNMENT ACT 1972.
A. the Chairman agreed to contact Wales & West Housing Association for an update on the Henllan developments.
B. the Chairman reported that Councillor Duncan Stewart is communicating Denbighshire County Council regarding an update on the provision of the new bus shelter for Henllan.
C. Members resolved for the Clerk to write to Denbighshire County Council regarding the following issues:-
1. Pothole at the bottom of Ochr-y-Bryn highway in Henllan.
2. Highway subsidence on the Garn Road by numbers 6 & 7 Godre’r Garn in Henllan.
3. Reminder of the required road narrowing signage and the Araf/Slow warning on the Garn Road (Trefnant side) in Henllan together with the relocation of the 30 mph signage.
D. Councillor Nicky Bassett-Powell has the stock of four old Henllan nameplates for sale.
E. Councillor Gwyn Roberts offered to assist on the work required on the Henllan Website.
F. Councillor Chris Brown has received quotes from Russell Welding for works required on the Top Park gates and fencing. Councillor Brown was granted permission to proceed with the required works.
G. Councillor Chris Brown is in the process of getting quotes for the required work on the Henllan War Memorial.

15. NEXT COUNCIL MEETING – Tuesday 5th March 2019 in the Chapel Vestry, Henllan at 7.30 p.m.

16. THE CHAIRMAN CLOSED THE MEETING AT 8.45 P.M.

 

COFNODION CYFARFOD CYNGOR CYMUNED HENLLAN NOS FAWRTH 2IL HYDREF 2018 AM 7.30 YN FESTRI CAPEL HENLLAN.

 

PRESENNOL: Y Cynghorwyr Chris Brown (Cadeirydd), Glyn Jones, Duncan Stewart, Jean McGibbon, Gwyn Roberts, Nicky Bassett-Powell, Merfyn Roberts, Clwyd Spencer a’r Clerc.

 

1: YMDDIHEURIADAU: Y Cynghorwyr Julie Roberts, John Bellis a’r Cynghorydd Sir Ddinbych Geraint Lloyd-Williams.

 

  1. DATGANIADAU DIDDORDEB.

Dim.

 

  1. CADARNHAU COFNODION CYFARFOD DIWETHAF Y CYNGOR.

Cadarnhawyd cofnodion 4ydd Medi 2018 a’u harwyddo gan y Cadeirydd.

 

  1. MATERION YN CODI O’R COFNODION.
  2. Diolchodd Dial-a-ride (Denbighshire) Ltd i’r Cyngor am gymhorthdal o £75.00.
  3. Diolchodd Eleri Llwyd Jones i’r Cyngor am y gefnogaeth a dderbyniwyd yn ystod Gŵyl Haf Henllan 2018.
  4. Mae’r Clerc yn dal i aros am adroddiad manwl Adran Briffyrdd Cyngor Sir Ddinbych am y materion a godwyd yng nghyfarfod diwethaf y Cyngor.
  5. Mae’r Clerc yn dal i aros am ateb gan Gymdeithas Dai Cymru a’r Gorllewin ynglŷn â’r gwaith ar Ardd Gymunedol Cil-y-Coed.
  6. Mae’r Cynghorydd Duncan Stewart wedi trefnu cyfarfod y safle gyda Swyddogion Cyngor Sir Ddinbych ar 4ydd Hydref 2018 i drafod y lloches aros bysiau newydd ar gyfer Henllan.
  7. Penderfynwyd trafod y materion oedd heb eu setlo yn y cyfarfod a drefnwyd gan y Cynghorydd John Bellis yn gynharach yn y flwyddyn gyda Swyddogion Cyngor Sir Ddinbych (Y Cynghorydd Brian Jones a Mr Tim Towers).
  8. Nodwyd bod yr arwydd wrth yr ysgol yn goleuo ac yn gweithio i ryw raddau.

 

  1. AROLWG TAI LLEOL.

Mae Mr Arfon Hughes, Hwylusydd Tai Gwledig Annibynnol, wedi trefnu “Diwrnod Agored” ar gyfer dydd Iau 1af Tachwedd 2018 yn Neuadd yr Eglwys, Henllan rhwng 3.00 a 7.00 yr hwyr a bydd yn anfon llythyr at bob tŷ yn y Gymuned yn ystod mis Hydref. Rhoddodd y Clerc daflenni esboniad i’r aelodau.

 

  1. GWEFAN Y CYNGOR.

Dywedodd y Cynghorydd Chris Brown fod tal y Cyngor am y wefan wedi ei adnewyddu. Mae henllan.com bellach wedi dod i ben a gobeithio ei adnewyddu yn y dyfodol agos.

 

  1. CYLLID.

Rhoddwyd awdurdod i dalu:-

A: Winserve Ltd – Tal y wefan £97.20.

  1. Hywel Evans – taflenni ar gyfer Arolwg Tai Lleol £7.00.
  2. Edward Morris – Cyflog y Gofalwr, Medi 2018 £24.00.
  3. Cwmni Mortimer, Dinbych – Nwyddau i’r toiledau cyhoeddus £24.00.
  4. Cynghorydd Duncan Stewart – Costau Cynhadledd Flynyddol Un Llais Cymru £153.54.

 

  1. MATERION CYNLLUNIO.
  2. Derbyniwyd y ddau gais yn ddiwrthwynebiad:-
  3. 28/2018/0848 – Newid defnydd o dy breswyl (Dosbarth C3) i fusnes trin gwallt a harddwch (Dosbarth A1) – 1 Bronallt Villas, Stryd yr Eglwys, Henllan.
  4. 28/2018/0755 – Codi estyniad unllawr y tu cefn i dy – Hill View, Hen Lon, Henllan.
  5. Caniatâd Cyngor Sir Ddinbych ddau gais:-
  6. 28/2018/0509 – codi un tŷ, mynedfa a modurdy ar wahân a gweithfeydd (gwelliant i safle 2 cynllun a ganiatawyd eisoes, sef 28/2018/0025) ar dir Porth Kerry, Henllan.
  7. 28/2018/0533 – codi estyniad i rif 11 Bryntirion, Henllan.

 

  1. GOHEBIAETH.
  2. Bellach mae’r Cadeirydd a’r Clerc wedi cwblhau cyfnewid contract gyda’r darparwr trydan (Nwy Prydain) i Doiledau Cyhoeddus Henllan.
  3. Mae Cyngor Sir Ddinbych wedi gwneud Gorchymyn Cyfyngu Defnydd Ffordd ar gyfer Gwasanaeth y Sul y Coffa ar11eg Tachwedd 2018.
  4. Cadarnhaodd Mr Peter Smith (Cyfieithydd) na fydd Mr Merfyn James bellach yn paratoi adroddiad misol o Gyngor Cymyned Henllan i’r Gadlas. Penderfynwyd bod y Clerc yn ysgrifennu i ddiolch i Mr James am ei wasanaeth fel gohebydd y Gadlas ac yn ysgrifennu at Mr Smith i ddiolch am ei barodrwydd i barhau i weithredu fel cyd-ieithydd y Cyngor.
  5. Derbyniwyd gan y Comisiwn Democratiaeth Leol a Ffiniau Cymru “Adroddiad Cynigion Drafft” Arolwg Trefniadau Etholaethol Sir Ddinbych.
  6. Pecyn misol i’w ddosbarthu rhwng yr Aelodau.

 

  1. MATERION CYNGOR SIR DDINBYCH.

Penderfynwyd bod y Clerc i ysgrifennu at Adran Briffyrdd Cyngor Sir Ddinbych parthed:-

A: Arwydd ar ffordd y Garn sydd angen ei gywiro wedi digwyddiad diweddar ar y ffordd.

  1. Caead swnllyd wrth Bramble Cottage ar Ffordd-y-Garn.
  2. Angen ysgubo ffyrdd Henllan.

 

  1. BUSNES BRYS DAN ADRAN 100B(4) DEDDF LLYWODRAETH LEOL 1972.
  2. Rhoddodd y Cynghorydd Duncan Stewart adroddiad o Gynhadledd Un Llais Cymru ar ddydd Sadwrn 29ain Medi 2018 a darparodd wybodaeth ychwanegol i’r aelodau ei darllen. Diolchodd y Cadeirydd i’r Cynghorydd Stewart am fynychu’r Gynhadledd a darparu’r wybodaeth.
  3. Trafodwyd tri mater arall:-
  4. Diffyg ramp i’r anabl i gyrraedd Parc Maes Sadwrn o gyfeiriad Ffordd Meifod.
  5. Cyflymdra presennol wifi yn y gymuned.
  6. Gwybodaeth hen wefan y Cyngor.
  7. Penderfynwyd derbyn yr argymhellion canlynol o Adroddiad y Cynghorydd Chris Brown am safle’r hen domen sbwriel:-
  8. Bod yr arian a neilltuwyd ar gyfer Maes Parcio yn cael ei ddefnyddio i dalu am arolygon cynllun yr hen domen sbwriel.
  9. Bod tendro ar gyfer penodi contractwyr i ymgymryd â’r arolygon er mwyn symud tuag at gyflwyno cais cynllunio.
  10. Bod Pwyllgor yn cael ei godi i lywio’r camau nesaf; y Pwyllgor i’w gadeirio gan rywun heblaw Cadeirydd y Cyngor Cymuned ac i gynnwys pedwar aelod arall gyda’r awdurdod i gyfethol eraill i’w cynorthwyo, a’r Pwyllgor i adrodd yn ôl i’r Cyngor bob tri mis.

 

  1. CYFARFOD NESAF Y CYNGOR – Nos Fawrth, 6ed Tachwedd 2018 am 7.30 yn Festri Capel Henllan.

 

  1. CAEODD Y CADEIRYDD Y CYFARFOD A, 8.40 P.M.